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Documento 108471-2009-


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18/04/2009    S75    European Communities – Works contracts – Restricted procedure

UK-Plymouth: overhaul and refurbishment work

2009/S 75-108471

CONTRACT NOTICE

Works

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Plymouth City Council for itself and as an agent on behalf of Plymouth Community Homes Limited, floor 2, Windsor House, Tavistock Road, Contact: Savills Consultancy, Attn: Ray Evans, UK-Plymouth PL1 2AA. Tel.  +44 2074098737. E-mail: pchprocurement@savills.com. Fax  +44 2075887323.

Internet address(es):

General address of the contracting authority: www.plymouth.gov.uk.

Address of the buyer profile: www.devontenders.gov.uk.

Further information can be obtained at: Savills Consultancy, Contact: revans@savills.com.

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting authorities: no.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Contract for the Provision of Major Investment Works.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Works.
Design and execution.
Main site or location of works: Plymouth City.

NUTS code: UKK41 .

II.1.3) The notice involves:
The establishment of a framework agreement.
II.1.4) Information on framework agreement:
Framework agreement with several operators.
Number of participants to the framework agreement envisaged: 4.
Duration of the framework agreement: Duration in months: 60
Justification for a framework agreement, the duration of which exceeds four years: Plymouth City Council for itself and on behalf of Plymouth Community Homes believes that a contractor is unlikely to be able to make a reasonable commercial return within years 1 to 4 only, given the set up costs of the contract and the added value obligations under the contract and therefore requires a five (5) year framework agreement to ensure that the programme of works is successful.
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT: 100 000 000 GBP.
II.1.5) Short description of the contract or purchase(s):
Plymouth City Council is advertising this framework agreement for itself and on behalf of Plymouth Community Homes. Plymouth Community Homes will be a new housing association set up to takeover the ownership and management of over 15 000 homes in Plymouth from Plymouth City Council. On transfer of ownership (which is due to take place in late Autumn 2009) it is intended that Plymouth Community Homes will spend approximately 98 000 000 GBP over the next 5 years to improve the kitchens and bathrooms within its homes. Interested companies should therefore note that the proposed framework agreements will only be entered into in the event that the transfer of ownership takes place.
Plymouth Community Homes are seeking expressions of interest from suitably qualified and highly experienced contractors for the delivery of their major investment works programme. Interested companies should have a strong track record of delivering best practice on similar contracts and be able to pro-actively help Plymouth Community Homes in delivering its "green agenda" within the communities in which it will operate. The works programme will comprise the installation of replacement kitchens and bathrooms and will include all associated wiring, plumbing, services, decoration, general repairs and refurbishment as necessary Plymouth Community Homes are seeking to appoint up to four (4) framework contractors to a five (5) year framework agreement.
Contractors should note that call-offs may last beyond the length of the framework agreement itself. All framework contractors will be tasked with working collaboratively with each other, Plymouth Community Homes, its direct labour organisation, small and medium enterprises and all of its stake-holders to deliver a best value, high quality works programme.
II.1.6) Common procurement vocabulary (CPV):

45453000, 45421151, 45330000, 45450000.

II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots:
No.
II.1.9) Variants will be accepted:
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
II.2.2) Options:
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
Details of the deposits and guarantees required from the successful contractors will be set out in the Contract Documents.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Details of the financing conditions and payment arrangements will be set out in the Contract Documents.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions to which the performance of the contract is subject:
Yes.
The successful contractors will be required to actively participate in forming a joint supply chain for use by all contractors engaged on the framework agreement with Plymouth Community Homes and Plymouth Community Homes' direct labour organisation. Works will not commence until the joint supply chain has been established. Furthermore, the contractors and the supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and the employment of small and medium enterprises. Accordingly, the contract performance conditions will relate in particular to social and environmental considerations.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: In accordance with Article 45 of the Consolidated Directive 2004/18 and as set out in the Pre-Qualification Questionnaire which is available from the Devontenders portal ( www.devontenders.co.uk).

III.2.2) Economic and financial capacity:

Information and formalities necessary for evaluating if requirements are met: Applicants will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of Directive 2004/18. The questionnaire is available from the Devontenders portal ( www.devontenders.co.uk) and must be returned electronically via devontenders and by hard copy to John Orr at the address set out in Section 1.1 above by the date stipulated in Section IV.3.4.

Minimum level(s) of standards possibly required: Each applicant will be required to confirm that it has a minimum annual turnover of 10 000 000 GBP.
III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met: Applicants will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of Directive 2004/18. The questionnaire is available from the Devontenders portal ( www.devontenders.co.uk) and must be returned electronically via devontenders and by hard copy to John Orr at the address set out in Section 1.1 above by the date stipulated in Section IV.3.4.

Minimum level(s) of standards possibly required: Minimum levels of technical capacity required will be set out in the Pre-Qualification Questionnaire.
III.2.4) Reserved contracts:
No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:
Restricted.
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 8. Maximum number: 20
Objective criteria for choosing the limited number of candidates: The objective criteria as set out in the Pre-Qualification Questionnaire.
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used:
No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
09171.
IV.3.2) Previous publication(s) concerning the same contract:
No.
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 28.5.2009 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
28.5.2009 - 09:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
25.6.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 6 (from the date stated for receipt of tender).
IV.3.8) Conditions for opening tenders:
Persons authorised to be present at the opening of tenders: yes.
Plymouth Community Homes.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:
No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3) ADDITIONAL INFORMATION:
Plymouth City Council acting on itself and as an agent for Plymouth Community Homes and/or Plymouth Community Homes reserves the right not to award a framework agreement(s) or to award a framework agreement(s) for part or parts of the works only. An appointment to a framework agreement is not a guarantee of work. Framework agreements will only be awarded by Plymouth Community Homes and therefore the award of framework agreements is subject to the successful transfer of stock between Plymouth City Council and Plymouth Community Homes.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:

Royal Courts of Justice, UK-London WC2A 2LL.

Body responsible for mediation procedures:

Royal Courts of Justice, UK-London WC2A 2LL.

VI.4.2) Lodging of appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:
16.4.2009.