This site is a part of
Document 125880-2009-
Access document: http://ted.europa.eu/udl?uri=TED:NOTICE:125880-2009:TEXT:EN:HTML
07/05/2009
S87
European Communities – Services – Restricted procedure
UK-London: energy-efficiency consultancy services
2009/S 87-125880
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S):
London Development Agency (LDA), Palestra, 197 Blackfriars Road, Contact: www.bravosolution.co.uk, UK-London SE1 8AA.
Internet address(es):
General address of the contracting authority: www.lda.gov.uk.
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local agency/office.
General public services.
The contracting authority is purchasing on behalf of other contracting authorities: yes.
General public services.
The contracting authority is purchasing on behalf of other contracting authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
Building Energy Efficiency Programme (2).
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 12.
Main place of performance: UK.
Service category: No 12.
Main place of performance: UK.
NUTS code: UK .
II.1.3)
The notice involves:
The establishment of a framework agreement.
II.1.4)
Information on framework agreement:
Framework agreement with several operators.
Duration of the framework agreement: Duration in year(s): 4.
Duration of the framework agreement: Duration in year(s): 4.
II.1.5)
Short description of the contract or purchase(s):
“Climate change is the biggest threat to the future development of human civilisation and poses a huge challenge for cities like London. The possibility of global climate change catastrophe can only be reduced by the world making deep and immediate cuts in its emissions of greenhouse gases, especially of carbon dioxide. The Mayor’s Climate Change Action Plan sets out how London will contribute and show leadership in meeting this global challenge.
London’s commercial and public sector buildings alone produce 15 000 000 tonnes of CO2 annually – almost one third of the total emissions. Public sector buildings (boroughs, Government, hospitals, schools, etc) represent c. 8 % of total London emissions. Implementing energy efficiency measures across the public sector group could result in energy savings of 20-50 %.
Implementation of BEEP provides a unique opportunity to demonstrate the London’s commitment to tackling climate change.
The Greater London Authority (GLA) announced a commitment to cut energy use by 25 per cent in public buildings using this model. London is the first city in the world to appoint energy services companies and complete the auditing of buildings, following the launch of the programme by the Clinton Climate Initiative for the C40 group of cities.
100 GLA buildings have been committed to the BEEP model as part of a BEEP pilot. The pilot has so far seen 42 buildings audited and investment grade proposals submitted – with energy savings as high as 28 % over an average 6 year simple payback.”
The intention is to set up a framework agreement which will be made available to the Public Sector in London as well as the rest of the UK. The duration of the framework will be for a period of 3 years with the option to extend for a further 12 months.
London’s commercial and public sector buildings alone produce 15 000 000 tonnes of CO2 annually – almost one third of the total emissions. Public sector buildings (boroughs, Government, hospitals, schools, etc) represent c. 8 % of total London emissions. Implementing energy efficiency measures across the public sector group could result in energy savings of 20-50 %.
Implementation of BEEP provides a unique opportunity to demonstrate the London’s commitment to tackling climate change.
The Greater London Authority (GLA) announced a commitment to cut energy use by 25 per cent in public buildings using this model. London is the first city in the world to appoint energy services companies and complete the auditing of buildings, following the launch of the programme by the Clinton Climate Initiative for the C40 group of cities.
100 GLA buildings have been committed to the BEEP model as part of a BEEP pilot. The pilot has so far seen 42 buildings audited and investment grade proposals submitted – with energy savings as high as 28 % over an average 6 year simple payback.”
The intention is to set up a framework agreement which will be made available to the Public Sector in London as well as the rest of the UK. The duration of the framework will be for a period of 3 years with the option to extend for a further 12 months.
II.1.6)
Common procurement vocabulary (CPV):
71314300, 44600000, 45220000, 45200000.
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)
Division into lots:
Yes.
Tenders should be submitted for: one or more lots.
Tenders should be submitted for: one or more lots.
II.1.9)
Variants will be accepted:
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
II.2.2)
Options:
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
INFORMATION ABOUT LOTS
1)
SHORT DESCRIPTION:
The number and composition of the lots is yet to be decided.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
71000000, 71314300.
3)
QUANTITY OR SCOPE:
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 36 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required:
Candidates will be required to provide guaranteed energy savings.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)
Other particular conditions to which the performance of the contract is subject:
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “PQQs/ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)
- Click on the relevant PQQ/ITT to access the content
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page
- This will move the PQQ/ITT into your “My PQQs/My ITTs” page. (This is a secure area reserved for your projects only)
- You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal: https://tfl.bravosolution.com and click the link to register
- Accept the terms and conditions and click “continue”- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “PQQs/ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)
- Click on the relevant PQQ/ITT to access the content
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page
- This will move the PQQ/ITT into your “My PQQs/My ITTs” page. (This is a secure area reserved for your projects only)
- You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)
Economic and financial capacity:
III.2.3)
Technical capacity:
III.2.4)
Reserved contracts:
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
Objective criteria for choosing the limited number of candidates: The Authority's requirements will be set out in the Pre-Qualification Questionnaire.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no.
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)
An electronic auction will be used:
No.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
TfL 90096.
IV.3.2)
Previous publication(s) concerning the same contract:
No.
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 9.6.2009 - 12:00.
Payable documents: no.
Payable documents: no.
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
9.6.2009 - 12:00.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
29.6.2009.
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
IV.3.8)
Conditions for opening tenders:
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)
THIS IS A RECURRENT PROCUREMENT:
VI.3)
ADDITIONAL INFORMATION:
Tenderers interested in being considered for the tender for this requirement should express their interest by means of completing a pre-qualification questionnaire detailing their capabilities.
The Awarding Authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called for by this notice. The Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in Pound Sterling and all payments under the contract will be made in Pound Sterling. TfL may interview any or all companies who express an interest in tendering for this work.
The LDA is implementing the Greater London Authority Sustainable Procurement Policy. The Policy reflects on our ambition to become leaders in the field of sustainable procurement and focuses on seven key themes: encouraging a diverse base of suppliers; promoting fair employment practices; promoting workforce welfare; meeting strategic labour needs and enabling training pportunities; promoting community benefits; encouraging ethical sourcing and promoting greater environmental sustainability. The LDA will endeavour to work with organisations who they feel can assist in the realisation of these sustainable procurement ambitions.
The ITT issue date at IV.3.5 is a guide only and is subject to change.
Please note: any agreements awarded will be for a period of 36 months wit an option to extend for a further period of up to 12 additional months.
For further information go to www.bravosolution.co.uk. Ref PQQ 28956.
Please note The Framework Agreement(s) resulting from this call for competition may be awarded by and may be for the benefit of the Greater London Authority and any of its functional bodies/Local Authorities and/or their subsidiaries.Tenderers interested in being considered for the tender for this requirement should express their interest by means of completing a pre-qualification questionnaire detailing their capabilities.
The Awarding Authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called for by this notice. The Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in Pound Sterling and all payments under the contract will be made in Pound Sterling. TfL may interview any or all companies who express an interest in tendering for this work.
The LDA is implementing the Greater London Authority Sustainable Procurement Policy. The Policy reflects on our ambition to become leaders in the field of sustainable procurement and focuses on seven key themes: encouraging a diverse base of suppliers; promoting fair employment practices; promoting workforce welfare; meeting strategic labour needs and enabling training pportunities; promoting community benefits; encouraging ethical sourcing and promoting greater environmental sustainability. The LDA will endeavour to work with organisations who they feel can assist in the realisation of these sustainable procurement ambitions.
The ITT issue date at IV.3.5 is a guide only and is subject to change.
Please note: any agreements awarded will be for a period of 36 months wit an option to extend for a further period of up to 12 additional months.
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
VI.4.2)
Lodging of appeals:
Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.
If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
5.5.2009.
