This site is a part of
Document 145757-2009-
Access document: http://ted.europa.eu/udl?uri=TED:NOTICE:145757-2009:TEXT:EN:HTML
28/05/2009
S101
European Communities – Works contracts – Accelerated restricted procedure
UK-Nottingham: refurbishment work
2009/S 101-145757
CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S):
Ashfield District Council, Urban Road, Kirkby-in-Ashfield, Contact: Vivienne Hammond (Ashfield Homes Limited), UK-Nottingham NG17 8DA. Tel. +44 1623608871. E-mail: B.V.Hammond@ashfieldhomes.co.uk. Fax +44 1623608889.
Internet address(es):
General address of the contracting authority: www.ashfield-dc.gov.uk.
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting authorities: no.
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
Housing Refurbishment Partnership Contract 2009-2015.
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Works.
Design and execution.
Main site or location of works: Nottinghamshire, UK.
Design and execution.
Main site or location of works: Nottinghamshire, UK.
NUTS code: UKF16 .
II.1.3)
The notice involves:
A public contract.
II.1.4)
Information on framework agreement:
II.1.5)
Short description of the contract or purchase(s):
Ashfield District Council is a Local Authority serving the District of Ashfield. There are approximately 50,000 homes within Ashfield of which 7307 were Council owned as at the 1.4.2009.
Ashfield District Council (through its ALMO, Ashfield Homes Limited) completed its Decent Homes programme in October 2005, making all of its properties ‘Decent’ in accordance with the UK Government Standard. This contract will ensure that all properties due to become Non-Decent during the contract period receive the necessary element replacements in order to prevent them from becoming Non-Decent. The object of this contract will predominantly involve the replacement of a number of key building elements including:
— Kitchen replacement,
— Bathroom replacement,
— Central heating replacement,
— Electrical rewiring.
However, the Contract terms and conditions will include the option (exercisable at the Client’s sole discretion) to extend the scope of the contract to incorporate the following (should the client wish to carry out such works under this contract), but not be limited to:
— Window replacement,
— Roof covering replacement (including soffit/fascia and gutter/downpipes replacement),
— External door replacement,
— Render/insulated render replacement,
— External Wall Insulation to Non-traditional properties,
— Structural works as identified (traditional and Non-traditional properties),
— Common areas (including curtain walling and door entry systems),
— Stability Works,
— Top-up Loft Insulation,
— Other minor repair works to walkway finishes, external paths, walls and fencing and the like.
It is anticipated that the value of maintenance and investment works required in total over the period to maintain the Authority’s stock to this standard will be between 15 and 25 000 000 GBP (including the value of those works that the Authority may wish to include through extending the scope of the contract as detailed above).
The Contract terms and conditions will also include the option (exercisable at the Authority’s sole discretion) to extend the scope of the contract further to incorporate other building related works to an unspecified value (should the client wish to carry out such works under this contract).
It is proposed that the above works will be delivered under a partnering contract.
The Authority is seeking expressions of interest from suitably experienced and qualified organisations to work as a strategic partner with the Authority, its consultants and other contractor partners in order to deliver the whole of the works as required by the Client under the contract.
Ashfield District Council (through its ALMO, Ashfield Homes Limited) completed its Decent Homes programme in October 2005, making all of its properties ‘Decent’ in accordance with the UK Government Standard. This contract will ensure that all properties due to become Non-Decent during the contract period receive the necessary element replacements in order to prevent them from becoming Non-Decent. The object of this contract will predominantly involve the replacement of a number of key building elements including:
— Kitchen replacement,
— Bathroom replacement,
— Central heating replacement,
— Electrical rewiring.
However, the Contract terms and conditions will include the option (exercisable at the Client’s sole discretion) to extend the scope of the contract to incorporate the following (should the client wish to carry out such works under this contract), but not be limited to:
— Window replacement,
— Roof covering replacement (including soffit/fascia and gutter/downpipes replacement),
— External door replacement,
— Render/insulated render replacement,
— External Wall Insulation to Non-traditional properties,
— Structural works as identified (traditional and Non-traditional properties),
— Common areas (including curtain walling and door entry systems),
— Stability Works,
— Top-up Loft Insulation,
— Other minor repair works to walkway finishes, external paths, walls and fencing and the like.
It is anticipated that the value of maintenance and investment works required in total over the period to maintain the Authority’s stock to this standard will be between 15 and 25 000 000 GBP (including the value of those works that the Authority may wish to include through extending the scope of the contract as detailed above).
The Contract terms and conditions will also include the option (exercisable at the Authority’s sole discretion) to extend the scope of the contract further to incorporate other building related works to an unspecified value (should the client wish to carry out such works under this contract).
It is proposed that the above works will be delivered under a partnering contract.
The Authority is seeking expressions of interest from suitably experienced and qualified organisations to work as a strategic partner with the Authority, its consultants and other contractor partners in order to deliver the whole of the works as required by the Client under the contract.
II.1.6)
Common procurement vocabulary (CPV):
45453100, 45421151, 45211310, 45331100, 45311000, 45421100, 45261210, 45320000, 45223200, 45443000, 45111240, 45111230, 45331000.
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8)
Division into lots:
No.
II.1.9)
Variants will be accepted:
Yes.
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
The Authority estimates that the gross value of the project could be in the region of 3 000 000 GBP to 5 000 000 GBP per annum.
Estimated value excluding VAT:
Range: between 15 000 000 and 25 000 000 GBP.
Estimated value excluding VAT:
Range: between 15 000 000 and 25 000 000 GBP.
II.2.2)
Options:
Yes.
Description of these options: The contract will be for an initial period from award of contract until March 2012, with an option to extend for a further 36 months (maximum), extended at 12 monthly intervals at the Authority’s sole discretion.
Provisional timetable for recourse to these options: in months: 12 (from the award of the contract).
Number of possible renewals: 3.
Description of these options: The contract will be for an initial period from award of contract until March 2012, with an option to extend for a further 36 months (maximum), extended at 12 monthly intervals at the Authority’s sole discretion.
Provisional timetable for recourse to these options: in months: 12 (from the award of the contract).
Number of possible renewals: 3.
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Duration in months: 65 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required:
Details of the deposits, guarantees or bonds required by Ashfield Homes Limited will be set out in the Contract Documents.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
The terms concerning financing and payment will be set out in the Contract Documents.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)
Other particular conditions to which the performance of the contract is subject:
Yes.
The Contracting Authority intends to enter into EU-compliant supply chain arrangements and therefore the contract will include obligations for the successful constructor to adopt these agreements.
The Contracting Authority intends to enter into EU-compliant supply chain arrangements and therefore the contract will include obligations for the successful constructor to adopt these agreements.
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire and a preliminary information pack are available from the e-mail address listed in Section I.I above and the questionnaire must be returned to the correspondence address in Section I.1 by the date stipulated in Section IV.3.4.
III.2.2)
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire and a preliminary information pack are available from the e-mail address listed in Section I.I above and the questionnaire must be returned to the correspondence address in Section I.1 by the date stipulated in Section IV.3.4.
III.2.3)
Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire and a preliminary information pack are available from the e-mail address listed in Section I.I above and the questionnaire must be returned to the correspondence address in Section I.1 by the date stipulated in Section IV.3.4.
Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire and a preliminary information pack are available from the e-mail address listed in Section I.I above and the questionnaire must be returned to the correspondence address in Section I.1 by the date stipulated in Section IV.3.4.
III.2.4)
Reserved contracts:
No.
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.1)
Type of procedure:
Accelerated restricted.
Justification for the choice of accelerated procedure: The project forms part of a major public investment, the rapid completion of which will ensure the timely distribution of public funds into the marketplace. Given the gravity of the current economic climate and in light of the European Commission's guidance on the use of the accelerated procedure, it is felt necessary that this project is completed as soon as possible as it is likely to have the requisite effect of boosting the economy through the rapid execution of the contract.
Justification for the choice of accelerated procedure: The project forms part of a major public investment, the rapid completion of which will ensure the timely distribution of public funds into the marketplace. Given the gravity of the current economic climate and in light of the European Commission's guidance on the use of the accelerated procedure, it is felt necessary that this project is completed as soon as possible as it is likely to have the requisite effect of boosting the economy through the rapid execution of the contract.
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 5. Maximum number: 6
Objective criteria for choosing the limited number of candidates: The scoring mechanism included within the Pre Qualification Questionnaire will determine those to be invited to tender.
Objective criteria for choosing the limited number of candidates: The scoring mechanism included within the Pre Qualification Questionnaire will determine those to be invited to tender.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)
An electronic auction will be used:
No.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
G00/910.
IV.3.2)
Previous publication(s) concerning the same contract:
No.
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 8.6.2009 - 12:00.
Payable documents: no.
Payable documents: no.
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
8.6.2009 - 12:00.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
22.6.2009.
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
IV.3.8)
Conditions for opening tenders:
SECTION VI: COMPLEMENTARY INFORMATION
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3)
ADDITIONAL INFORMATION:
The Authority reserves the right not to award a contract or award a contract or contracts for part of the Project only. The Authority intends to include a clause in the contract which will allow it to become involved, in conjunction with the chosen contractors, in the selection of suppliers during the contract period for use during the Project. It is intended that the contract be capable of being used by current and future members of the Central England Procurement Partnership (CEPP), of which Ashfield Homes is a member. It is also anticipated that Ashfield Homes’ involvement within CEPP (or any other consortia) during the contract period may as a result require the Partnering Documents (and partnering approach) to be amended to reflect the procurement practices associated with such consortia.
The contract may include conditions relating to environmental and social requirements of the contracting authorities. Contract conditions will be detailed in the invitation to tender.
Part I.1 continued.
The contract may include conditions relating to environmental and social requirements of the contracting authorities. Contract conditions will be detailed in the invitation to tender.
Part I.1 continued.
Email address of client's agent (Ashfield Homes Limited): www.ashfieldhomes.co.uk.
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
High Court of England and Wales, Strand, UK-London WC2A 2LL. Tel. +44 2079476000.
Body responsible for mediation procedures:
High Court of England and Wales, Strand, UK-London WC2A 2LL. Tel. +44 2079476000.
VI.4.2)
Lodging of appeals:
Precise information on deadline(s) for lodging appeals: Normal statutory time limits apply.
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
OGC, Roseberry Court, St Andrew's Business Park, UK-Norwich NR7 0HS. E-mail: servicedesk@ogc.gsi.gov.uk. Tel. +44 8450004999.
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
26.5.2009.
