This site is a part of
Document 154822-2009-
Access document: http://ted.europa.eu/udl?uri=TED:NOTICE:154822-2009:TEXT:EN:HTML
06/06/2009
S107
European Communities – Works contracts – Competitive dialogues
UK-London: repair and maintenance services
2009/S 107-154822
CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S):
Peabody, 45 Westminster Bridge Road, Attn: Peter Hedderly, UK-London SE1 7JB. Tel. +44 2070214235. E-mail: Maintenance.tender@peabody.org.uk. Fax +44 2070214011.
Internet address(es):
General address of the contracting authority: www.peabody.org.uk.
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting authorities: no.
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
Responsive Repairs & Voids Maintenance Service.
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Works.
Execution.
Execution.
NUTS code: UKI .
II.1.3)
The notice involves:
A public contract.
II.1.4)
Information on framework agreement:
II.1.5)
Short description of the contract or purchase(s):
The main provision of this requirement is a responsive repairs maintenance service for domestic and some communal areas within a social housing setting in the London area. The provision shall also include a repairs and maintenance service to 'Void' properties, an Environmental Health Order and Legal Disrepair repairs service, gas in Voids (repairs and inspection), repairs to playground equipment, repairs to sheltered & supported housing, repairs to office accommodation and training and community facilities, and some minor and major building fabric repairs. An aids and adaptations installation and repairs service may also be required. The scope of the contract may or may not include Peabody’s leaseholder only estates and its commercial properties. An emergency 'out of hours' responsive repairs service will be required.
II.1.6)
Common procurement vocabulary (CPV):
50000000, 45410000, 45420000, 45430000, 45440000, 45451000, 45453100, 45330000, 50711000, 45261900, 50870000, 50531100, 45232452.
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)
Division into lots:
Yes.
Tenders should be submitted for: one or more lots.
Tenders should be submitted for: one or more lots.
II.1.9)
Variants will be accepted:
Yes.
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
Each lot will comprise a defined geographical area. The Authority envisages that a single contractor will operate in each geographical area. An exception may be made for the repairs service to sheltered and supported housing where the Authority may decide at its sole discretion to appoint one contractor to undertake these works across all three geographical areas.
The appointed contractors will be required to cooperate with the Authority in the development of its end-to-end process including an integrated IT solution to underpin service delivery.
It is intended that the contracts will run for an initial term of five years extendable at the Authority's sole discretion up to a maximum of five years.
It is envisaged that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) are likely to apply.
The pricing mechanism will be underpinned by a schedule of rates, but it is envisaged that the contract will operate under a fixed fee arrangement subject to the Authority being satisfied as to value for money. The fixed fee arrangement will either commence at the outset of the contract, or the pricing mechanism may evolve to a fixed fee arrangement during the life of the contract, again subject to the Authority being satisfied as to value for money.
Estimated value excluding VAT:
Range: between 42 500 000,00 and 85 000 000,00 GBP.
The appointed contractors will be required to cooperate with the Authority in the development of its end-to-end process including an integrated IT solution to underpin service delivery.
It is intended that the contracts will run for an initial term of five years extendable at the Authority's sole discretion up to a maximum of five years.
It is envisaged that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) are likely to apply.
The pricing mechanism will be underpinned by a schedule of rates, but it is envisaged that the contract will operate under a fixed fee arrangement subject to the Authority being satisfied as to value for money. The fixed fee arrangement will either commence at the outset of the contract, or the pricing mechanism may evolve to a fixed fee arrangement during the life of the contract, again subject to the Authority being satisfied as to value for money.
Estimated value excluding VAT:
Range: between 42 500 000,00 and 85 000 000,00 GBP.
II.2.2)
Options:
Yes.
Description of these options: The contract will include an option to extend for a maximum of five additional years.
Description of these options: The contract will include an option to extend for a maximum of five additional years.
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Duration in months: 60 (from the award of the contract).
INFORMATION ABOUT LOTS
1)
SHORT DESCRIPTION:
The provision of a resounsive repairs and voids maintenance service broadly within the South of London.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
50000000, 45410000, 45420000, 45430000, 45440000, 45451000, 45453100, 45330000, 50711000, 45261900, 50870000, 50531100, 45232452.
3)
QUANTITY OR SCOPE:
Each lot will comprise a defined geographical area. The Authority envisages that a single contractor will operate in each geographical area. An exception may be made for the repairs service to sheltered and supported housing where the Authority may decide at its sole discretion to appoint one contractor to undertake these works across all three geographical areas.
The appointed contractors will be required to cooperate with the Authority in the development of its end-to-end process including an integrated IT solution to underpin service delivery.
It is intended that the contracts will run for an initial term of five years extendable at the Authority's sole discretion up to a maximum of five years.
It is envisaged that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) are likely to apply.
The pricing mechanism will be underpinned by a schedule of rates, but it is envisaged that the contract will operate under a fixed fee arrangement subject to the Authority being satisfied as to value for money. The fixed fee arrangement will either commence at the outset of the contract, or the pricing mechanism may evolve to a fixed fee arrangement during the life of the contract, again subject to the Authority being satisfied as to value for money.
Estimated cost excluding VAT:
Range: between 8 500 000,00 and 17 000 000,00 GBP.
The appointed contractors will be required to cooperate with the Authority in the development of its end-to-end process including an integrated IT solution to underpin service delivery.
It is intended that the contracts will run for an initial term of five years extendable at the Authority's sole discretion up to a maximum of five years.
It is envisaged that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) are likely to apply.
The pricing mechanism will be underpinned by a schedule of rates, but it is envisaged that the contract will operate under a fixed fee arrangement subject to the Authority being satisfied as to value for money. The fixed fee arrangement will either commence at the outset of the contract, or the pricing mechanism may evolve to a fixed fee arrangement during the life of the contract, again subject to the Authority being satisfied as to value for money.
Estimated cost excluding VAT:
Range: between 8 500 000,00 and 17 000 000,00 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
The Authority reserves the right to cancel the procurement at any stage of the procurement process. The Authority also reserves the right not to award the contract(s) or to award contract(s) for part or parts of the works only.
1)
SHORT DESCRIPTION:
The provision of a responsive repairs and voids maintenance service broadly within the North East region of London.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
50000000, 45410000, 45420000, 45430000, 45440000, 45451000, 45453100, 45330000, 50711000, 45261900, 50870000, 50531100, 45232452.
3)
QUANTITY OR SCOPE:
Each lot will comprise a defined geographical area. The Authority envisages that a single contractor will operate in each geographical area. An exception may be made for the repairs service to sheltered and supported housing where the Authority may decide at its sole discretion to appoint one contractor to undertake these works across all three geographical areas.
The appointed contractors will be required to cooperate with the Authority in the development of its end-to-end process including an integrated IT solution to underpin service delivery.
It is intended that the contracts will run for an initial term of five years extendable at the Authority's sole discretion up to a maximum of five years.
It is envisaged that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) are likely to apply.
The pricing mechanism will be underpinned by a schedule of rates, but it is envisaged that the contract will operate under a fixed fee arrangement subject to the Authority being satisfied as to value for money. The fixed fee arrangement will either commence at the outset of the contract, or the pricing mechanism may evolve to a fixed fee arrangement during the life of the contract, again subject to the Authority being satisfied as to value for money.
Estimated cost excluding VAT:
Range: between 17 000 000,00 and 34 000 000,00 GBP.
The appointed contractors will be required to cooperate with the Authority in the development of its end-to-end process including an integrated IT solution to underpin service delivery.
It is intended that the contracts will run for an initial term of five years extendable at the Authority's sole discretion up to a maximum of five years.
It is envisaged that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) are likely to apply.
The pricing mechanism will be underpinned by a schedule of rates, but it is envisaged that the contract will operate under a fixed fee arrangement subject to the Authority being satisfied as to value for money. The fixed fee arrangement will either commence at the outset of the contract, or the pricing mechanism may evolve to a fixed fee arrangement during the life of the contract, again subject to the Authority being satisfied as to value for money.
Estimated cost excluding VAT:
Range: between 17 000 000,00 and 34 000 000,00 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
The Authority reserves the right to cancel the procurement at any stage of the procurement process. The Authority also reserves the right not to award the contract(s) or to award contract(s) for part or parts of the works only.
1)
SHORT DESCRIPTION:
The provision of a responsive repairs and voids maintenance service broadly within the North West region of London.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
50000000, 45410000, 45420000, 45430000, 45440000, 45451000, 45453100, 45330000, 50711000, 45261900, 50870000, 50531100, 45232452.
3)
QUANTITY OR SCOPE:
Each lot will comprise a defined geographical area. The Authority envisages that a single contractor will operate in each geographical area. An exception may be made for the repairs service to sheltered and supported housing where the Authority may decide at its sole discretion to appoint one contractor to undertake these works across all three geographical areas.
The appointed contractors will be required to cooperate with the Authority in the development of its end-to-end process including an integrated IT solution to underpin service delivery.
It is intended that the contracts will run for an initial term of five years extendable at the Authority's sole discretion up to a maximum of five years.
It is envisaged that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) are likely to apply.
The pricing mechanism will be underpinned by a schedule of rates, but it is envisaged that the contract will operate under a fixed fee arrangement subject to the Authority being satisfied as to value for money. The fixed fee arrangement will either commence at the outset of the contract, or the pricing mechanism may evolve to a fixed fee arrangement during the life of the contract, again subject to the Authority being satisfied as to value for money.
Estimated cost excluding VAT:
Range: between 17 000 000,00 and 34 000 000,00 GBP.
The appointed contractors will be required to cooperate with the Authority in the development of its end-to-end process including an integrated IT solution to underpin service delivery.
It is intended that the contracts will run for an initial term of five years extendable at the Authority's sole discretion up to a maximum of five years.
It is envisaged that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) are likely to apply.
The pricing mechanism will be underpinned by a schedule of rates, but it is envisaged that the contract will operate under a fixed fee arrangement subject to the Authority being satisfied as to value for money. The fixed fee arrangement will either commence at the outset of the contract, or the pricing mechanism may evolve to a fixed fee arrangement during the life of the contract, again subject to the Authority being satisfied as to value for money.
Estimated cost excluding VAT:
Range: between 17 000 000,00 and 34 000 000,00 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
The Authority reserves the right to cancel the procurement at any stage of the procurement process. The Authority also reserves the right not to award the contract(s) or to award contract(s) for part or parts of the works only.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required:
The Authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Terms concerning financing and payment will be set out in the contract documents.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Authority reserves the right to require groupings of contractors to take a particular legal form, or to require a single contractor to take primary liability, or to require that each party takes joint or several liability.
III.1.4)
Other particular conditions to which the performance of the contract is subject:
Yes.
Any additional particular terms will be set out in the contract documents.
Any additional particular terms will be set out in the contract documents.
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: All applicants will be asked to confirm in a pre-qualification questionnaire that none of the conditions set down in Article 45 of Directive 2004/18/EC apply to their organisation.
III.2.2)
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out in I.1 above, and must be returned to that address by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required: These are set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: These are set out in the pre-qualification questionnaire.
III.2.3)
Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out in I.1 above, and must be returned to that address by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required:
These are set out in the pre-qualification questionnaire.
Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out in I.1 above, and must be returned to that address by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required:
These are set out in the pre-qualification questionnaire.
III.2.4)
Reserved contracts:
No.
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 4. Maximum number: 9
Objective criteria for choosing the limited number of candidates: Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out in I.1 above, and must be returned to that address by the date stipulated in IV.3.4.
Objective criteria for choosing the limited number of candidates: Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out in I.1 above, and must be returned to that address by the date stipulated in IV.3.4.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes.
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)
An electronic auction will be used:
No.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
PEA1157.
IV.3.2)
Previous publication(s) concerning the same contract:
No.
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 13.7.2009 - 12:00.
Payable documents: no.
Payable documents: no.
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
13.7.2009 - 12:00.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
IV.3.8)
Conditions for opening tenders:
SECTION VI: COMPLEMENTARY INFORMATION
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3)
ADDITIONAL INFORMATION:
The Authority reserves the right to cancel the procurement at any stage of the procurement process. The Authority also reserves the right not to award the contract(s) or to award contract(s) for part or parts of the works only.
The Authority reserves the right to appoint a minimum of two contractors for the total requirement.
The Authority reserves the right to appoint a minimum of two contractors for the total requirement.
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
The Royal Courts of Justice, Strand, UK-London WC2A 2LL. Tel. +44 2079476000.
Body responsible for mediation procedures:
The Royal Courts of Justice, Strand, UK-London WC2A 2LL. Tel. +44 2079476000.
VI.4.2)
Lodging of appeals:
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
The Royal Courts of Justice, Strand, UK-London WC2A 2LL. Tel. +44 2079476000.
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
4.6.2009.
