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Document 222390-2009-


Access document: http://ted.europa.eu/udl?uri=TED:NOTICE:222390-2009:TEXT:EN:HTML
11/08/2009    S152    European Communities – Water, energy, transport and telecommunications sectors – Negotiated procedure

UK-London: bus-stop posts

2009/S 152-222390

CONTRACT NOTICE – UTILITIES

Services

SECTION I: CONTRACTING ENTITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

London Bus Services Limited, 7th Floor, Palestra Building, 197 Blackfriars Road, Attn: Ben Berry, UK-London SE1 8NJ. Tel.  +44 2030541699. E-mail: BenBerry@tfl.gov.uk.

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk.

Address of the buyer profile: www.tfl.bravosolution.co.uk.

Further information can be obtained at: URL: www.tfl.bravosolution.co.uk.

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained at: URL: www.tfl.bravosolution.co.uk.

Tenders or requests to participate must be sent to: URL: www.tfl.bravosolution.co.uk.

I.2) MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY:
Urban railway, tramway, trolleybus or bus services.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting entity:
Manufacture, Supply, Installation and Maintenance of Bus Stops.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 27.
Main place of performance: UK.

NUTS code: UKI .

II.1.3) The notice involves:
A public contract.
II.1.4) Information on framework agreement:
II.1.5) Short description of the contract or purchase(s):
The services required are for the provision of manufacturing, supply and installation.
Of bus stops and other on street infrastructure to the specification provided by TfL. This will include installation of bus stops, building the foundations, aluminium posts, bus stop flags and timetable frames. Maintenance and repair of other on street infrastructure may also be required.
II.1.6) Common procurement vocabulary (CPV):

34928440, 45233293.

II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots:
No.
II.1.9) Variants will be accepted:
Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
There are over 19 000 bus stops in the London area. The scope of the requirement is:
Manufacture or supply and install new bus stops to an agreed programme.
Management of all aspects of materials supply in accordance to the specification.
Ensure that irrespective of suppliers, the components for on street infrastructure meet the required standard and are compatible with one another.
Convert existing infrastructure to illuminated solar powered units as and when required.
Maintain and replace any parts for new and existing bus stops and on street infrastructure as and when reported.
Ensure that there is a 24 hour on-call service available to undertake emergency works when reported.
Estimated value excluding VAT: 16 500 000 GBP.
II.2.2) Options:
Yes.
Description of these options: The Awarding Authority may at its absolute discretion extend the period of the contract by a period(s) up to a total of 24 months.
provisional timetable for recourse to these options: in months: 36 (from the award of the contract).
in the case of renewable contracts, estimated time-frame for subsequent calls for competition: days: 60 (from the award of the contract).
II.3) DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION:
Duration in months: 60 (from the award of the contract).

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
The Contracting Authority's requirements will be set out in the Invitation to Negotiate documents. A Parent Company Guarantee or Performance Bond may be required.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
The Contracting Authority's requirements will be set out in the Invitation to Negotiate documents.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded:
The Contracting Authority shall require that any Contract(s) awarded will be entered into by a single entity on behalf of the successful candidate(s).
III.1.4) Other particular conditions to which the performance of the contract is subject:
No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: To express an interest in this tender your company needs to be registered on the eSourcing portal. To register or to check if you are already registered log on to https://tfl.bravosolution.co.uk It is important that suppliers do not register more than once so please read carefully the instructions on the home page before proceeding with a registration. If you are not registered click on the green Register link. Complete the online form as requested, make a note of your chosen Username and Save. From the next screen either Continue - to select your supplier type or Exit. You will shortly receive a welcome e mail from help@bravosolution.co.uk. Read this e mail fully before continuing and following its instructions. When you first sign into the site you will be requested to Accept the Conditions of Use. If you agree you may continue by selecting Enter. You will be asked to change your password and Submit. On entering the Portal for the first time it is useful to read the Getting Started information. To access the documents for this notice: Click on the link for - PQQs open to all suppliers - and search for PQQ Code pqq_29003. When you click on the PQQ and Express an Interest it will move to your My PQQs area where you can then manage it. There may be a mixture of online & offline actions for you to perform (there is detailed online help available). If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2) Economic and financial capacity:
Specific information shall be required in a pre-qualification questionnaire. Interested parties should note that they may be additionally required to supply copies of at least three years of their audited accounts. Services of an independent third party financial assessment agency may also be used.
III.2.3) Technical capacity:
Information and formalities necessary for evaluating if requirements are met: Interested parties will be required to undergo assessment via pre-qualification questionnaire and the ITN if invited at a later stage.
III.2.4) Reserved contracts:
No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reservedto a particular profession:
III.3.2) Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Yes.

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:
Negotiated
Candidates have already been selected: no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:
The most economically advantageous tender in terms of the criteria stated below
1. Technical. Weighting: 50-70.
2. Financial. Weighting: 30-40.
3. Commercial. Weighting: 5-20.
IV.2.2) An electronic auction will be used:
Yes.
TfL reserves the right to utilise an electronic aution as a means of offering tenderers the opportunity to rebid. Further information will be provided in the course of the tendering process.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting entity:
PRO1379.
IV.3.2) Previous publication concerning the same contract:
Notice number in OJ:132251-2007 of 7.6.2007.
IV.3.3) Conditions for obtaining specifications and additional documents:
Payable documents: no.
IV.3.4) Time limit for receipt of tenders or requests to participate:
31.8.2009 - 12:00.
IV.3.5) Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.6) Minimum time frame during which the tenderer must maintain the tender:
IV.3.7) Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:
Yes.
Estimated timing for further notices to be published: 5 years.
VI.2) CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY FUNDS:
No.
VI.3) ADDITIONAL INFORMATION:

The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of either EU directive 2004/17/EC or 2004/18/EC. It is anticipated that a contract(s) will be awarded by London Bus Services Limited but any part of TfL and/or any of its subsidiaries may award Contract(s). The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling. TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rp. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 n° 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriffs Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:
7.8.2009.