This site is a part of
Document 226619-2009-
Access document: http://ted.europa.eu/udl?uri=TED:NOTICE:226619-2009:TEXT:EN:HTML
14/08/2009
S155
European Communities – Services – Competitive dialogues
UK-Leicester: short-stay accommodation construction work
2009/S 155-226619
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S):
Ministry of Justice - National Offender Management Service, Peat House, Waterloo Way, Contact: All correspondence via bravo solutions, Attn: Vicky Brown - Competitions Procurement Programme, UK-Leicester LE1 6LP. E-mail: vicky.brown@noms.gsi.gov.uk. Fax +44 1162282020.
Internet address(es):
General address of the contracting authority: https://justice.bravosolution.co.uk/.
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their regional or local sub-divisions.
General public services.
Public order and safety.
Housing and community amenities.
Social protection.
The contracting authority is purchasing on behalf of other contracting authorities: no.
General public services.
Public order and safety.
Housing and community amenities.
Social protection.
The contracting authority is purchasing on behalf of other contracting authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
Bail Accommodation and Support Services.
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 27.
Main place of performance: Service Delivery in locations identified by the National Offender Management Service (NOMS) in upto 10 English Government Regions and Wales. A map of the government regions is attached with the PQQ documentation.
Services should be able to provide seemless delivery across the Government Regions boundaries in line with the needs identified by the referrers.
Service category: No 27.
Main place of performance: Service Delivery in locations identified by the National Offender Management Service (NOMS) in upto 10 English Government Regions and Wales. A map of the government regions is attached with the PQQ documentation.
Services should be able to provide seemless delivery across the Government Regions boundaries in line with the needs identified by the referrers.
NUTS code: UK .
II.1.3)
The notice involves:
A public contract.
II.1.4)
Information on framework agreement:
II.1.5)
Short description of the contract or purchase(s):
The Ministry of Justice (operating through the National Offender Management Service) wishes to obtain community based support and housing services. The current volume is approximately 500 "service users" at any one time, however fewer/additional places may be required due to unforseen changes.
The service will provide for;
1. Defendants remanded on conditional bail who without the provision would face the likelihood of being remanded in custody;
2. Offenders released early from custody on Home Detention Curfew;
3. Offenders involved in Intensive Alternatives to Custody conditions;
4. A range of pilot projects to identify additional service user groups from whom a benefit would be gained including addressing the specific needs of women offenders.
Services will be available to those assessed by referrers (prison, court or probation staff) as low or medium risk of harm. There are two services required under the contract:
1. Service Users who do not have suitable housing available to them who will require accommodation and support
2. Service Users who have suitable housing available but require a standalone support service
All support and housing services, including property acquisition should be undertaken in consultation with local partners within the criminal justice services, police and local authority.
SUPPORT - Support services required are:
1. Develop an individual action plan for each service user;
2. Ensure interventions are in place to support compliance, protect the public and reduce the likelihood of re-offending;
3. Engage with statutory and community based services to ensure that the current and future needs of service users are addressed;
4. Exercise effective housing management
5. Provide effective termination of service to Services Users and provide a move on service
Accommodation - Accommodation should be provided in single or shared living units of no more than four unrelated services users sharing accommodation.
Some accommodation provision will need to be dedicated for the sole use of:
— Service user parents and their dependant children,
— Female service users.
The service will provide for;
1. Defendants remanded on conditional bail who without the provision would face the likelihood of being remanded in custody;
2. Offenders released early from custody on Home Detention Curfew;
3. Offenders involved in Intensive Alternatives to Custody conditions;
4. A range of pilot projects to identify additional service user groups from whom a benefit would be gained including addressing the specific needs of women offenders.
Services will be available to those assessed by referrers (prison, court or probation staff) as low or medium risk of harm. There are two services required under the contract:
1. Service Users who do not have suitable housing available to them who will require accommodation and support
2. Service Users who have suitable housing available but require a standalone support service
All support and housing services, including property acquisition should be undertaken in consultation with local partners within the criminal justice services, police and local authority.
SUPPORT - Support services required are:
1. Develop an individual action plan for each service user;
2. Ensure interventions are in place to support compliance, protect the public and reduce the likelihood of re-offending;
3. Engage with statutory and community based services to ensure that the current and future needs of service users are addressed;
4. Exercise effective housing management
5. Provide effective termination of service to Services Users and provide a move on service
Accommodation - Accommodation should be provided in single or shared living units of no more than four unrelated services users sharing accommodation.
Some accommodation provision will need to be dedicated for the sole use of:
— Service user parents and their dependant children,
— Female service users.
II.1.6)
Common procurement vocabulary (CPV):
45212413, 55250000, 85300000, 85311000, 85312000, 70330000, 79420000, 45212413, 98341100, 98341000.
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)
Division into lots:
Yes.
Tenders should be submitted for: one or more lots.
Tenders should be submitted for: one or more lots.
II.1.9)
Variants will be accepted:
No.
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
The objective of this procurement is to secure the provision and ongoing operation of a support and housing service to reduce the need for offenders and defendants to be remanded or retained in custody when they could be safely managed within the community.
The Authority will be awarding contracts in up to 10 government regions (9 in England, 1 in Wales) with bidders invited to tender for one or more region.
The contractor would take responsibility for resolving all associated planning issues including securing all necessary permissions and controls from the local planning authority and any other interested parties.
Estimated value excluding VAT:
Range: between 35 and 50 GBP.
The Authority will be awarding contracts in up to 10 government regions (9 in England, 1 in Wales) with bidders invited to tender for one or more region.
The contractor would take responsibility for resolving all associated planning issues including securing all necessary permissions and controls from the local planning authority and any other interested parties.
Estimated value excluding VAT:
Range: between 35 and 50 GBP.
II.2.2)
Options:
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Duration in months: 60 (from the award of the contract).
INFORMATION ABOUT LOTS
1)
SHORT DESCRIPTION:
See II.2.1.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45212413, 98341000, 85300000, 85311000, 85312000, 70330000, 79420000, 55250000, 98341100.
3)
QUANTITY OR SCOPE:
See II.2.1.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 60 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
See II.2.1.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45212413, 98341000, 85300000, 85311000, 85312000, 70330000, 79420000, 55250000, 98341100.
3)
QUANTITY OR SCOPE:
See II.2.1.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 60 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
See II.2.1.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45212413, 98341000, 98341100, 55250000, 79420000, 70330000, 85312000, 85311000, 85300000.
3)
QUANTITY OR SCOPE:
See II.2.1.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 60 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
See II.2.1.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45212413, 98341000, 98341100, 55250000, 79420000, 70330000, 85312000, 85311000, 85300000.
3)
QUANTITY OR SCOPE:
See II.2.1.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 60 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
1)
SHORT DESCRIPTION:
See II.2.1.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45212413, 98341000, 98341100, 55250000, 79420000, 70330000, 85312000, 85311000, 85300000.
3)
QUANTITY OR SCOPE:
See II.2.1.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 60 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
See II.2.1.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45212413, 98341000, 98341100, 55250000, 79420000, 70330000, 85312000, 85311000, 85300000.
3)
QUANTITY OR SCOPE:
See II.2.1.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 60 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
See II.2.1.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45212413, 98341000, 98341100, 55250000, 79420000, 70330000, 85312000, 85311000, 85300000.
3)
QUANTITY OR SCOPE:
See II.2.1.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 60 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
See II.2.1.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45212413, 98341000, 98341100, 55250000, 79420000, 70330000, 85312000, 85311000, 85300000.
3)
QUANTITY OR SCOPE:
See II.2.1.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 60 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
See II.2.1.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45212413, 98341000, 98341100, 55250000, 79420000, 70330000, 85312000, 85311000, 85300000.
3)
QUANTITY OR SCOPE:
See II.2.1.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 60 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
.
1)
SHORT DESCRIPTION:
See II.2.1.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45212413, 98341000, 98341100, 55250000, 79420000, 70330000, 85312000, 85311000, 85300000.
3)
QUANTITY OR SCOPE:
See II.2.1.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 60 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required:
No deposits are required but company guarantees, including parent company, or performance bonds may be required. Further details will be outlined in the Invitation to Participate in Dialogue documentation.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Finance and payment conditions and arrangements will be required. Details will be outlined in the Invitation to Participate in Dialogue documentation.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required. The Authority intends to admit either Prime Contractors or consortia into a contract. The prime contractor would be expected to be a single legal entity. Where a potential bidder is a consortium, the authority may require that each consortium member has joint and several liability. Where necessary for the performance of the contract the consortium may be required to adopt a specific legal form. Joint ventures or group bids should make clear the status, shares and stakes of all the partners and the legal entity with whom the Contracting Authority would contract. In the event of a joint venture or group bid, the partners must make clear how they intend to deliver the services. Restrictions on changes to consortia may apply and, if so, will be set out in the contract documentation provided.
III.1.4)
Other particular conditions to which the performance of the contract is subject:
Yes.
The PQQ sets out particular conditions that must be complied with. The Invitation to Participate in Dialogue may also outline further conditions that must be complied with.
The PQQ sets out particular conditions that must be complied with. The Invitation to Participate in Dialogue may also outline further conditions that must be complied with.
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: A Pre-Qualification Questionnaire (PQQ) (which will detail all of the submission requirements) for each bidder should be completed giving details of the prime contractor, or every organisation within any consortia. Downloading instructions are at Item VI .3. Completed PQQs will be evaluated to determine those organisations that may be invited to participate in the competition. The methodology for evaluating the PQQs will be outlined to bidders in information available within the PQQ.
III.2.2)
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: See III.2.1.
Minimum level(s) of standards possibly required: The minimum level(s) of standards required are as set out in the PQQ. Potential Providers are to note that a number of criteria will be assessed on a pass/fail basis. See also III.2.1.
Minimum level(s) of standards possibly required: The minimum level(s) of standards required are as set out in the PQQ. Potential Providers are to note that a number of criteria will be assessed on a pass/fail basis. See also III.2.1.
III.2.3)
Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
See III.2.1.
Minimum level(s) of standards possibly required:
See III.2.1.
See III.2.1.
Minimum level(s) of standards possibly required:
See III.2.1.
III.2.4)
Reserved contracts:
No.
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 3. Maximum number: 10
Objective criteria for choosing the limited number of candidates: Operators will be invited to participate in dialogue on the basis of the responses to the PQQ.
Objective criteria for choosing the limited number of candidates: Operators will be invited to participate in dialogue on the basis of the responses to the PQQ.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes.
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)
An electronic auction will be used:
No.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
BASS 02/2009.
IV.3.2)
Previous publication(s) concerning the same contract:
No.
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 11.9.2009 - 14:00.
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
11.9.2009 - 14:00.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
29.9.2009.
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
IV.3.8)
Conditions for opening tenders:
Date: 1.12.2009 - 10:00.
SECTION VI: COMPLEMENTARY INFORMATION
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3)
ADDITIONAL INFORMATION:
3. Review and accept the terms and conditions and select "continue";
4. Enter your correct business and user details. Please note the username you chose and select "Save" when complete. You will shortly receive an email with your unique password (please keep this secure). How to express an interest in the competition:
1. Log in to the website with the username and password emailed to you;
2. Select the "PQQs Open To All Suppliers" link;
3. Select the relevant PQQ called "Bail Accomodation and Support Services" to access the documentation for this competition;
4. Select the "Express Interest" button in the "Actions" box on the left-hand side of the page. This will move the PQQ into your "My PQQs" page. (This is a secure area reserved for your projects only);
5. The PQQ and related documentation can be accessed by selecting the "Settings and Buyer Attachments" in the "Actions" box 3;
6. You can now choose to "Reply" or "Reject" (please give a reason if rejecting;
7. The ‘Messages’ function can also be used to communicate with the Authority and seek any clarifications;
8. Please note the deadline for completion and submission of the PQQ and related documentation;
9. If you require any further assistance please consult the online help, or contact the eSourcing help desk using the contact details on the website.
The Authority reserves the rights to reject all or any bids for the competition and not to award a contract , without any liability on its part. Nothing in this OJEU shall generate any contractual obligations prior to the signature of a contract(s).
The Freedom of Information Act came fully into force in 2005. If any organisation considers that any information supplied by them is either commercially sensitiven or confidential in nature, this should be highlighted and the reasons for its sensitivities specified. In such cases the relevant material will in response to FOI requests be examined in the light of exemptions provided for in the Act.
The Contracting Authority will be using an eSourcing portal for this competition which can be accessed at https://justice.bravosolution.co.uk. Details of how to register and express an interest are set out below. Once potential bidders have registered and expressed an interest in this competition they will be able to access the PQQ and related documentation. Details of how to complete and submit the PQQ can be found within these documents. How to register on the eSourcing website:
1. Access the eSourcing website located at https://justice.bravosolution.co.uk.
2. On the homepage, select the link to "register";3. Review and accept the terms and conditions and select "continue";
4. Enter your correct business and user details. Please note the username you chose and select "Save" when complete. You will shortly receive an email with your unique password (please keep this secure). How to express an interest in the competition:
1. Log in to the website with the username and password emailed to you;
2. Select the "PQQs Open To All Suppliers" link;
3. Select the relevant PQQ called "Bail Accomodation and Support Services" to access the documentation for this competition;
4. Select the "Express Interest" button in the "Actions" box on the left-hand side of the page. This will move the PQQ into your "My PQQs" page. (This is a secure area reserved for your projects only);
5. The PQQ and related documentation can be accessed by selecting the "Settings and Buyer Attachments" in the "Actions" box 3;
6. You can now choose to "Reply" or "Reject" (please give a reason if rejecting;
7. The ‘Messages’ function can also be used to communicate with the Authority and seek any clarifications;
8. Please note the deadline for completion and submission of the PQQ and related documentation;
9. If you require any further assistance please consult the online help, or contact the eSourcing help desk using the contact details on the website.
The Authority reserves the rights to reject all or any bids for the competition and not to award a contract , without any liability on its part. Nothing in this OJEU shall generate any contractual obligations prior to the signature of a contract(s).
The Freedom of Information Act came fully into force in 2005. If any organisation considers that any information supplied by them is either commercially sensitiven or confidential in nature, this should be highlighted and the reasons for its sensitivities specified. In such cases the relevant material will in response to FOI requests be examined in the light of exemptions provided for in the Act.
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
See VI.4.2.
VI.4.2)
Lodging of appeals:
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate at least a 10 calendar day standstill period after contract award decisions are taken but before contracts are signed. At that time information on the bids and the award of the contract will be communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request certain additional debriefing and that information which has to be provided a minimum of 3 working days before the expiry of the standstill period. If questions regarding the award of a contract have not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action is subject to requirements of prior notice, must be brought promptly and, in any event within 3 months.
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
Ministry of Justice - National Offender Management Service (NOMS), NOMS, Peat House, Waterloo Way, UK-Leicester LE1 6LP. E-mail: vicky.brown@noms.gsi.gov.uk. Fax +44 1162282020.
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
12.8.2009.
