This site is a part of
Document 227714-2009-
Access document: http://ted.europa.eu/udl?uri=TED:NOTICE:227714-2009:TEXT:EN:HTML
15/08/2009
S156
European Communities – Works contracts – Restricted procedure
UK-London: construction, foundation and surface works for highways, roads
2009/S 156-227714
CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S):
The Council of the London Borough of Ealing, Perceval House, 14-16 Uxbridge Road, Ealing, Contact: Strategic Procurement, Attn: Imran Rahman, UK-London W5 2HL. Tel. +44 2088256691. E-mail: highwaytender@ealing.gov.uk. Fax +44 2088259990.
Internet address(es):
General address of the contracting authority: www.ealing.gov.uk.
Further information can be obtained at: The Council of the London Borough of Ealing, Perceval House, 14-16 Uxbridge Road, Ealing, Contact: Strategic Procurement, Attn: Imran Rahman, UK-London W5 2HL. Tel. +44 2088256691. E-mail: highwaytender@ealing.gov.uk. Fax +44 2088259990. URL: www.ealing.gov.uk.
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: The Council of the London Borough of Ealing, Perceval House, 14-16 Uxbridge Road, Ealing, Contact: Strategic Procurement, Attn: Imran Rahman, UK-London W5 2HL. Tel. +44 2088256691. E-mail: highwaytender@ealing.gov.uk. Fax +44 2088259990. URL: www.ealing.gov.uk.
Tenders or requests to participate must be sent to: The Council of the London Borough of Ealing, Perceval House, 14-16 Uxbridge Road, Ealing, Contact: Strategic Procurement, Attn: Imran Rahman, UK-London W5 2HL. Tel. +44 2088256691. E-mail: highwaytender@ealing.gov.uk. Fax +44 2088259990. URL: www.ealing.gov.uk.
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
General public services.
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
Highway Maintenance Works and Minor Civil Engineering Works.
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Works.
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities.
Main site or location of works: Public Highways within the London Borough of Ealing.
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities.
Main site or location of works: Public Highways within the London Borough of Ealing.
NUTS code: UKI23 .
II.1.3)
The notice involves:
A public contract.
II.1.4)
Information on framework agreement:
II.1.5)
Short description of the contract or purchase(s):
Lot 1 – Highway Maintenance Services including the provision of routine and planned maintenance of highways, gully emptying, road marking, the construction of crossovers, minor works to highways structures, out of hours highway emergency call out works, and winter maintenance works;
Lot 2 – Minor Civil Engineering Works including the provision of a wide variety of footways and carriageways works arising from improvement to be made to highway networks within London Borough of Ealing.
Lot 2 – Minor Civil Engineering Works including the provision of a wide variety of footways and carriageways works arising from improvement to be made to highway networks within London Borough of Ealing.
II.1.6)
Common procurement vocabulary (CPV):
45233000, 45233100, 45233130, 45233139, 45233210, 45200000.
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)
Division into lots:
Yes.
Tenders should be submitted for: one or more lots.
Tenders should be submitted for: one or more lots.
II.1.9)
Variants will be accepted:
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
Estimate Annual Value, Lot 1 - 2 500 000 GBP; Estimated Total Value 17 500 000 GBP;
Estimate Annual Value, Lot 2 - 3 000 000 GBP; Estimated Total Value 21 000 000 GBP.
Estimate Annual Value, Lot 2 - 3 000 000 GBP; Estimated Total Value 21 000 000 GBP.
II.2.2)
Options:
Yes.
Description of these options: The initial contract will be for 5 years. There will be extensions for a further 2 years (1 year +1 year) for each lot individually or combined. Such extensions shall be excercised at least 6 months prior to the end of the existing period.
Description of these options: The initial contract will be for 5 years. There will be extensions for a further 2 years (1 year +1 year) for each lot individually or combined. Such extensions shall be excercised at least 6 months prior to the end of the existing period.
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
INFORMATION ABOUT LOTS
1)
SHORT DESCRIPTION:
Highway Maintenace Services including the provision of routine and planned maintenance of highways, gully emptying, road marking, the construction of crossovers, minor works to highways structures, out of hours highway emergency call out works, and winter maintenance works.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45233100, 45233130, 45233139.
3)
QUANTITY OR SCOPE:
Estimated Annual Value for Lot 1 - 2 500 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
Minor Civil Engineering Works including the provision of a wide variety of footways and carriageways works arising from improvement to be made to highway networks within London Borough of Ealing.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45200000, 45233100, 45233210.
3)
QUANTITY OR SCOPE:
Estmated Annual Value for Lot 2 - 3 000 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required:
The Council reserve the right to request for any deposits, guarantees, bonds and insurances it deems appropriate.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Core elements of the service must be priced in pounds sterling and all payments under the contract shall be made in pounds sterling.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Ealing Council will contract with a single entity or consortium with joint and several liability for one/both lots as appropriate.
III.1.4)
Other particular conditions to which the performance of the contract is subject:
Yes.
Details and information requirement as set out in the Pre-Qualification Questionnaire and as per the Tender Document.
Details and information requirement as set out in the Pre-Qualification Questionnaire and as per the Tender Document.
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established;
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
In accordance with the pre-qualification questionnaire.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established;
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
In accordance with the pre-qualification questionnaire.
III.2.2)
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
In accordance with the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: In accordance with the pre-qualification questionnaire.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
In accordance with the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: In accordance with the pre-qualification questionnaire.
III.2.3)
Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
(1) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;
(3) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;
(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(5) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
(6) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(7) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
In accordance with the pre-qualification questionnaire and the tender document.
Minimum level(s) of standards possibly required:
In accordance with the pre-qualification questionnaire and the tender document.
(1) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;
(3) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;
(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(5) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
(6) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(7) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
In accordance with the pre-qualification questionnaire and the tender document.
Minimum level(s) of standards possibly required:
In accordance with the pre-qualification questionnaire and the tender document.
III.2.4)
Reserved contracts:
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 6. Maximum number: 8
Objective criteria for choosing the limited number of candidates: Criteria for selection of candidates is as per the Pre-Qualification Questionnaire. It is anticipated that eight companies will be invited to tender. However, in issuing the PQQ the Council is not making a commitment to award a contract as a result of the procurement process and is under no express or implied obligation to invite tenders from any or all of the companies who respond to this PQQ.
Objective criteria for choosing the limited number of candidates: Criteria for selection of candidates is as per the Pre-Qualification Questionnaire. It is anticipated that eight companies will be invited to tender. However, in issuing the PQQ the Council is not making a commitment to award a contract as a result of the procurement process and is under no express or implied obligation to invite tenders from any or all of the companies who respond to this PQQ.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)
An electronic auction will be used:
No.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
IV.3.2)
Previous publication(s) concerning the same contract:
Prior information notice
Notice number in OJ: 2008/S 179-238565 of 16.9.2008.
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
17.9.2009 - 16:00.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
5.10.2009.
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
IV.3.8)
Conditions for opening tenders:
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)
THIS IS A RECURRENT PROCUREMENT:
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
VI.3)
ADDITIONAL INFORMATION:
a) The tender process aims to award each lot under this contract to a single supplier. Both lots may be awarded to the same supplier, should this offer best Value for Money proposal for the London Borogh of Ealing;
b) It is the view of the London Borough of Ealing that the provision of the Acquired Rights Directive (77/187/EC) TUPE Regulations apply;
c) Tenders will be opened by the Head of Strategic Procurement, or their authorised representative. Where the contract value is 1 000 000 GBP or more tenders will be opened in the presence of the Portfolio Holder or if s/he is not available, in the presence of another member of Cabinet. Where the value of the contract is less than 1 000 000 GBP, tenders will be opened in the presence of the service director or his/her authorised representative;
d) Minimum time frame during which the tenderer must maintain the tender is 90 days;
e) PQQ Clarification deadline for Bidder and intent to submit PQQ deadline is 7.9.2009;
f) Duration - start 1.4.2010 and ending 31.3.2015.
(MT Ref:61888).
b) It is the view of the London Borough of Ealing that the provision of the Acquired Rights Directive (77/187/EC) TUPE Regulations apply;
c) Tenders will be opened by the Head of Strategic Procurement, or their authorised representative. Where the contract value is 1 000 000 GBP or more tenders will be opened in the presence of the Portfolio Holder or if s/he is not available, in the presence of another member of Cabinet. Where the value of the contract is less than 1 000 000 GBP, tenders will be opened in the presence of the service director or his/her authorised representative;
d) Minimum time frame during which the tenderer must maintain the tender is 90 days;
e) PQQ Clarification deadline for Bidder and intent to submit PQQ deadline is 7.9.2009;
f) Duration - start 1.4.2010 and ending 31.3.2015.
(MT Ref:61888).
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
VI.4.2)
Lodging of appeals:
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
13.8.2009.
