This site is a part of
Document 266986-2009-
Access document: http://ted.europa.eu/udl?uri=TED:NOTICE:266986-2009:TEXT:EN:HTML
26/09/2009
S186
Community institutions – Commission – Services – General information
B-Brussels: measurement and analysis of knowledge and R&D exploitation flows, assessed by patent and licensing data
2009/S 186-266986
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S):
European Commission, Directorate-General for Research, Office SDME 09/62, Attn: Yves Dejaegere, B-1049 Brussels. E-mail: rtd-patents-licensing@ec.europa.eu.
Internet address(es):
General address of the contracting authority: http://ec.europa.eu/dgs/research/index_en.html.
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: European Commission, Directorate-General for Research, Administration and Finance Sector, Office SDME 09/62, Attn: Yves Dejaegere, B-1049 Brussels. E-mail: rtd-patents-licensing@ec.europa.eu.
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
European institution/agency or international organisation.
Other: Research.
The contracting authority is purchasing on behalf of other contracting authorities: no.
Other: Research.
The contracting authority is purchasing on behalf of other contracting authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
Measurement and analysis of knowledge and R&D exploitation flows, assessed by patent and licensing data.
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 11.
Main place of performance: contractor's premises.
Service category: No 11.
Main place of performance: contractor's premises.
II.1.3)
The notice involves:
A public contract.
II.1.4)
Information on framework agreement:
II.1.5)
Short description of the contract or purchase(s):
The main aim of this contract is to contribute to building up a system capable of monitoring R&D exploitation flows in Europe and between Europe and the rest of the world, within the private sector as well as between the public and private sectors.
The system should be able to measure knowledge- and technology-sharing inside countries, across Europe and beyond, assessed by patent and licensing indicators. To this end, the contractor will collect and update patent and licensing data and construct a series of indicators for knowledge flows (knowledge diffusion) from research to the technology and business sectors, based on patent and licensing data and indicators, using internationally-accepted methodologies. Using the collected data, the contractor will develop analytical reports, aiming to address a series of issues related to technological specialisation of countries and regions but also to institutional performance and networking.
The system should be able to measure knowledge- and technology-sharing inside countries, across Europe and beyond, assessed by patent and licensing indicators. To this end, the contractor will collect and update patent and licensing data and construct a series of indicators for knowledge flows (knowledge diffusion) from research to the technology and business sectors, based on patent and licensing data and indicators, using internationally-accepted methodologies. Using the collected data, the contractor will develop analytical reports, aiming to address a series of issues related to technological specialisation of countries and regions but also to institutional performance and networking.
II.1.6)
Common procurement vocabulary (CPV):
79311000.
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)
Division into lots:
No.
II.1.9)
Variants will be accepted:
No.
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
Estimated value excluding VAT:
Range: between 675 000 and 825 000 EUR.
Range: between 675 000 and 825 000 EUR.
II.2.2)
Options:
No.
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Duration in months: 54 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Payments will be made according to the following contractual provisions:
a) Pre-financing:
Following signature of the contract by the last contracting party, within 30 days of the receipt by the Commission of a request for pre-financing with a relevant invoice a pre-financing payment equal to 10 % of the total amount referred to in Article I.3 of the contract shall be made.
b) First interim payment:
Requests for the first interim payment by the contractor shall be admissible if accompanied by:
— deliverables D 1.1–D 1.6, D 2.1, D 3.1–D 3.3, D 4.1–D 4.2, D 4.8 and D 5.1 and the first interim activity report, as indicated in Section 3.1.2 of the tender specifications,
— the relevant invoices,
— statements of reimbursable expenses in accordance with Article II.7 of the contract,
provided the deliverables and report have been approved by the Commission.
The Commission shall have 30 days from receipt to approve or reject a deliverable/the report, and the contractor shall have 15 days in which to submit additional information or a new deliverable/report.
Within 30 days of the date on which the last deliverable listed and the report above is approved by the Commission, an interim payment equal to 25 % of the total amount referred to in Article I.3 of the contract shall be made.
c) Second interim payment:
Requests for the second interim payment by the contractor shall be admissible if accompanied by:
— the relevant invoices,
— deliverables D 1.7–D 1.9, D 2.2–D2.3, D 3.4, D 4.3, D 4.5, D 4.6, D 4.9, D 4.10 and the second interim activity report, as indicated in Section 3.1.2 of the tender specifications,
— statements of reimbursable expenses in accordance with Article II.7 of the contract,
provided the deliverables and report have been approved by the Commission.
The Commission shall have 30 days from receipt to approve or reject a deliverable/the report, and the contractor shall have 15 days in which to submit additional information or a new deliverable/report.
Within 30 days of the date on which the last deliverable listed and the report above is approved by the Commission, an interim payment equal to 25 % of the total amount referred to in Article I.3 of the contract shall be made.
d) Third interim payment:
Requests for the third interim payment by the contractor shall be admissible if accompanied by:
— the relevant invoices,
— deliverables D 1.10–D 1.11, D 3.5, D 4.7, D 4.11–D 4.13 and the third interim activity report, as indicated in Section 3.1.2 of the tender specifications,
— statements of reimbursable expenses in accordance with Article II.7 of the contract,
provided the deliverables and report have been approved by the Commission.
The Commission shall have 30 days from receipt to approve or reject a deliverable/the report, and the contractor shall have 15 days in which to submit additional information or a new deliverable/report.
Within 30 days of the date on which the last deliverable listed and the report above is approved by the Commission, an interim payment equal to 20 % of the total amount referred to in Article I.3 of the contract shall be made.
e) Fourth interim payment:
Requests for the fourth interim payment by the contractor shall be admissible if accompanied by:
— the relevant invoices,
— deliverables D 1.12–D 1.13, D 3.6, D 4.4, and D 6.2 and the fourth interim activity report, as indicated in Section 3.1.2 of the tender specifications,
— statements of reimbursable expenses in accordance with Article II.7 of the contract,
provided the deliverables and report have been approved by the Commission.
The Commission shall have 30 days from receipt to approve or reject a deliverable/the report, and the contractor shall have 15 days in which to submit additional information or a new deliverable/report.
Within 30 days of the date on which the last deliverable listed and the report above is approved by the Commission, an interim payment equal to 10 % of the total amount referred to in Article I.3 of the contract shall be made.
f) Payment of the balance:
The request for payment of the balance of the contractor shall be admissible if accompanied by:
— deliverables D 1.14, D 3.7 and D 6.1 and the final activity report, as indicated in Section 3.1.2,
— the relevant invoices,
— statements of reimbursable expenses in accordance with Article II.7 of the contract,
provided the deliverables and report have been approved by the Commission.
The Commission shall have 30 days from receipt to approve or reject a deliverable/the report, and the contractor shall have 15 days in which to submit additional information or a new deliverable/report.
Within 30 days of the date on which the last deliverable listed and the report above is approved by the Commission, payment of the balance equal to 10 % of the total amount referred to in Article I.3 of the contract shall be made.
a) Pre-financing:
Following signature of the contract by the last contracting party, within 30 days of the receipt by the Commission of a request for pre-financing with a relevant invoice a pre-financing payment equal to 10 % of the total amount referred to in Article I.3 of the contract shall be made.
b) First interim payment:
Requests for the first interim payment by the contractor shall be admissible if accompanied by:
— deliverables D 1.1–D 1.6, D 2.1, D 3.1–D 3.3, D 4.1–D 4.2, D 4.8 and D 5.1 and the first interim activity report, as indicated in Section 3.1.2 of the tender specifications,
— the relevant invoices,
— statements of reimbursable expenses in accordance with Article II.7 of the contract,
provided the deliverables and report have been approved by the Commission.
The Commission shall have 30 days from receipt to approve or reject a deliverable/the report, and the contractor shall have 15 days in which to submit additional information or a new deliverable/report.
Within 30 days of the date on which the last deliverable listed and the report above is approved by the Commission, an interim payment equal to 25 % of the total amount referred to in Article I.3 of the contract shall be made.
c) Second interim payment:
Requests for the second interim payment by the contractor shall be admissible if accompanied by:
— the relevant invoices,
— deliverables D 1.7–D 1.9, D 2.2–D2.3, D 3.4, D 4.3, D 4.5, D 4.6, D 4.9, D 4.10 and the second interim activity report, as indicated in Section 3.1.2 of the tender specifications,
— statements of reimbursable expenses in accordance with Article II.7 of the contract,
provided the deliverables and report have been approved by the Commission.
The Commission shall have 30 days from receipt to approve or reject a deliverable/the report, and the contractor shall have 15 days in which to submit additional information or a new deliverable/report.
Within 30 days of the date on which the last deliverable listed and the report above is approved by the Commission, an interim payment equal to 25 % of the total amount referred to in Article I.3 of the contract shall be made.
d) Third interim payment:
Requests for the third interim payment by the contractor shall be admissible if accompanied by:
— the relevant invoices,
— deliverables D 1.10–D 1.11, D 3.5, D 4.7, D 4.11–D 4.13 and the third interim activity report, as indicated in Section 3.1.2 of the tender specifications,
— statements of reimbursable expenses in accordance with Article II.7 of the contract,
provided the deliverables and report have been approved by the Commission.
The Commission shall have 30 days from receipt to approve or reject a deliverable/the report, and the contractor shall have 15 days in which to submit additional information or a new deliverable/report.
Within 30 days of the date on which the last deliverable listed and the report above is approved by the Commission, an interim payment equal to 20 % of the total amount referred to in Article I.3 of the contract shall be made.
e) Fourth interim payment:
Requests for the fourth interim payment by the contractor shall be admissible if accompanied by:
— the relevant invoices,
— deliverables D 1.12–D 1.13, D 3.6, D 4.4, and D 6.2 and the fourth interim activity report, as indicated in Section 3.1.2 of the tender specifications,
— statements of reimbursable expenses in accordance with Article II.7 of the contract,
provided the deliverables and report have been approved by the Commission.
The Commission shall have 30 days from receipt to approve or reject a deliverable/the report, and the contractor shall have 15 days in which to submit additional information or a new deliverable/report.
Within 30 days of the date on which the last deliverable listed and the report above is approved by the Commission, an interim payment equal to 10 % of the total amount referred to in Article I.3 of the contract shall be made.
f) Payment of the balance:
The request for payment of the balance of the contractor shall be admissible if accompanied by:
— deliverables D 1.14, D 3.7 and D 6.1 and the final activity report, as indicated in Section 3.1.2,
— the relevant invoices,
— statements of reimbursable expenses in accordance with Article II.7 of the contract,
provided the deliverables and report have been approved by the Commission.
The Commission shall have 30 days from receipt to approve or reject a deliverable/the report, and the contractor shall have 15 days in which to submit additional information or a new deliverable/report.
Within 30 days of the date on which the last deliverable listed and the report above is approved by the Commission, payment of the balance equal to 10 % of the total amount referred to in Article I.3 of the contract shall be made.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)
Other particular conditions to which the performance of the contract is subject:
No.
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: — full name of the organisation, legal status, VAT status, address, telephone and fax numbers, the name of the contact person as well as the name of the person responsible for the tender; commercial undertakings must provide a transcript or a certificate, issued by the competent body — namely the commercial registrar — in their country of provenance or the country of their main office, of their incorporation as commercial undertakings, as well as a copy of their act of incorporation. Non-commercial undertakings must provide a copy of their act of incorporation only, if, under the law of their country of provenance or the country of their main office, they are not subject to public registry. Non-commercial physical persons must provide a copy of their passport or other equivalent identification document,
— proof of enrolment in the relevant professional and trade register, as prescribed in their country of establishment.
— proof of enrolment in the relevant professional and trade register, as prescribed in their country of establishment.
III.2.2)
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: — an indication of the proportion of the contract which the tenderer may intend to subcontract,
— a statement of the undertaking's overall turnover and its turnover in respect of the services covered by the contract for the previous 3 financial years,
— appropriate statements from banks or evidence of relevant professional risk indemnity insurance,
— the presentation of balance sheets or extracts from balance sheets for at least the last 2 years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established.
— a statement of the undertaking's overall turnover and its turnover in respect of the services covered by the contract for the previous 3 financial years,
— appropriate statements from banks or evidence of relevant professional risk indemnity insurance,
— the presentation of balance sheets or extracts from balance sheets for at least the last 2 years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established.
III.2.3)
Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
a list of the principal services provided in the past 3 years, with the sums, dates, and recipients, public or private, of the services provided:
— where provided to contracting authorities, evidence is to be in the form of certificates issued or countersigned by the competent authority,
— where provided to private purchasers, delivery is to be certified by the purchaser or, failing this, simply declared by the service provider to have been effected,
— the services which are directly relevant to the tender being made should be listed separately;
the names, educational qualifications and professional experience (curriculum vitae) of the staff responsible to supply the services;
proof of at least 5 years of relevant professional experience in one or more of the following fields: economics, statistics, management of IPR, firm consultancy, management of an enterprise for the project coordinator, and proof of at least 2 years of relevant professional experience for the quality manager of the study; proof of at least 5 years experience in the various fields of the study (either data analysis or IPR, or survey techniques, or writing analytical reports) for the senior staff participating in the different tasks of the study.
The minimum requested education for at least 2 persons within the project coordination and the senior staff is a master's degree (or equivalent). For junior staff the minimum request is 3 years of tertiary education in economics, statistics, political sciences, or business administration.
a list of the principal services provided in the past 3 years, with the sums, dates, and recipients, public or private, of the services provided:
— where provided to contracting authorities, evidence is to be in the form of certificates issued or countersigned by the competent authority,
— where provided to private purchasers, delivery is to be certified by the purchaser or, failing this, simply declared by the service provider to have been effected,
— the services which are directly relevant to the tender being made should be listed separately;
the names, educational qualifications and professional experience (curriculum vitae) of the staff responsible to supply the services;
proof of at least 5 years of relevant professional experience in one or more of the following fields: economics, statistics, management of IPR, firm consultancy, management of an enterprise for the project coordinator, and proof of at least 2 years of relevant professional experience for the quality manager of the study; proof of at least 5 years experience in the various fields of the study (either data analysis or IPR, or survey techniques, or writing analytical reports) for the senior staff participating in the different tasks of the study.
The minimum requested education for at least 2 persons within the project coordination and the senior staff is a master's degree (or equivalent). For junior staff the minimum request is 3 years of tertiary education in economics, statistics, political sciences, or business administration.
III.2.4)
Reserved contracts:
No.
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
No.
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)
An electronic auction will be used:
No.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
'n°RTD-Patents and licensing'.
IV.3.2)
Previous publication(s) concerning the same contract:
Prior information notice
Notice number in OJ: 2009/S 133-193381 of 15.7.2009.
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 2.11.2009 - 17:00.
Payable documents: no.
Payable documents: no.
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
9.11.2009 - 16:00.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
Spanish. Danish. German. Greek. English. French. Italian. Dutch. Portuguese. Finnish. Swedish. Czech. Estonian. Hungarian. Lithuanian. Latvian. Maltese. Polish. Slovak. Slovenian. Irish. Bulgarian. Romanian.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 6 (from the date stated for receipt of tender).
IV.3.8)
Conditions for opening tenders:
Date: 24.11.2009 - 9:30.
Place: Research DG, room SDME 9G, square de Meeus 8, 1050 Brussels, BELGIUM.
Persons authorised to be present at the opening of tenders: yes.
Place: Research DG, room SDME 9G, square de Meeus 8, 1050 Brussels, BELGIUM.
Persons authorised to be present at the opening of tenders: yes.
1 representative per tenderer can take part as an observer in the opening of tenders. In case you wish to take part, please communicate the contact details of your representative no later than 10.11.2009 by e-mail to rtd-patents-licensing@ec.europa.eu.
SECTION VI: COMPLEMENTARY INFORMATION
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
Yes.
Reference to project(s) and/or programme(s): 7th framework programme of the European Community for research, technological development and demonstration activities (2007 to 2013) (FP7), implemented by Research DG. This study is launched in the context of the specific programme 'Capacities', in part 6 'Support for the coherent development of research policies', Activity 6-1: 'Monitoring and analysis of research-related public policies and strategies'.
Reference to project(s) and/or programme(s): 7th framework programme of the European Community for research, technological development and demonstration activities (2007 to 2013) (FP7), implemented by Research DG. This study is launched in the context of the specific programme 'Capacities', in part 6 'Support for the coherent development of research policies', Activity 6-1: 'Monitoring and analysis of research-related public policies and strategies'.
VI.3)
ADDITIONAL INFORMATION:
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
Court of First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. E-mail: cfi.registry@curia.europa.eu. URL: http://curia.europa.eu. Fax +352 433766.
VI.4.2)
Lodging of appeals:
Precise information on deadline(s) for lodging appeals: within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
14.9.2009.
