This site is a part of
Document 298449-2009-
Access document: http://ted.europa.eu/udl?uri=TED:NOTICE:298449-2009:TEXT:EN:HTML
28/10/2009
S208
European Communities – Works contracts – Restricted procedure
UK-London: building completion work
2009/S 208-298449
CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S):
Wandsworth Borough Council, Housing Department, 17-27 Garratt Lane, Contact: Mrs Laura Rivans, Attn: Mrs Laura Rivans, UK-London SW18 4AE. Tel. +44 2088716859. E-mail: lrivans@wandsworth.gov.uk. Fax +44 2088717989.
Internet address(es):
General address of the contracting authority: www.wandsworth.gov.uk.
Address of the buyer profile: www.wandsworth.gov.uk/info/200095/tenders_and_contracts.
Further information can be obtained at: Wandsworth Borough Council, Housing Department, 17-27 Garratt Lane, Contact: Mr Phil Dwyer, Attn: Mr Phil Dwyer, UK-London SW18 4AE. Tel. +44 2088716526. E-mail: pdwyer@wandsworth.gov.uk.
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting authorities: no.
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
UK-London: housing area repairs Boroughwide.
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Works.
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities.
Main site or location of works: Inner London - South West.
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities.
Main site or location of works: Inner London - South West.
NUTS code: UKI11 .
II.1.3)
The notice involves:
The establishment of a framework agreement.
II.1.4)
Information on framework agreement:
Framework agreement with several operators.
Maximum number of participants to the framework agreement envisaged: 2.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT: 43 788 000 GBP.
Maximum number of participants to the framework agreement envisaged: 2.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT: 43 788 000 GBP.
II.1.5)
Short description of the contract or purchase(s):
A number of contracts providing area based, all trades, day to day repairs services, electrical services and specialist trades to Council properties in the under mentioned categories of work for a period of 4 years. The categories of work is as follows:
(1) Tenanted units, Eastern/Central/Southern/Western.
(2) Vacant units, Eastern/Central/Southern/Western.
(3) Communal areas, Eastern/Central/Southern/Western.
(4) Specialist trades, communal plumbing.
(1) Tenanted units, Eastern/Central/Southern/Western.
(2) Vacant units, Eastern/Central/Southern/Western.
(3) Communal areas, Eastern/Central/Southern/Western.
(4) Specialist trades, communal plumbing.
II.1.6)
Common procurement vocabulary (CPV):
45400000, 45453100, 45332000.
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)
Division into lots:
Yes.
Tenders should be submitted for: one or more lots.
Tenders should be submitted for: one or more lots.
II.1.9)
Variants will be accepted:
No.
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
Tendering of these contracts will be on a competitive basis against the Director of Housing's Schedule of Rates. The award of the lots will be based on the most economically advantageous mix of tenders, subject to the Council reserving the right to limit the total number of area repairs lots to be awarded to any one Tenderer. In doing so the Council reserves its sole discretion to determine, following an assessment of a Tenderer's financial standing, whether it exceeds the Council's financial risk exposure profile and as a result to restrict the number of contracts to be awarded to any one tenderer. Following the receipt of tenders, the Council also reserves the right to decide that some or all of the proposed services be carried out by its in-house technical services department.
II.2.2)
Options:
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Starting: 1.10.2010. Completion: 30.9.2014.
INFORMATION ABOUT LOTS
1)
SHORT DESCRIPTION:
All trades, day to day repairs services, electrical services and specialist trades to Council housing vacant properties in the Eastern area of the Borough.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45400000, 45453100.
3)
QUANTITY OR SCOPE:
Estimated cost excluding VAT: 3 144 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
All trades, day to day repairs services, electrical services and specialist trades to Council housing vacant properties in the Central area of the Borough.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45400000, 45453100.
3)
QUANTITY OR SCOPE:
Estimated cost excluding VAT: 4 212 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
All trades, day to day repairs services, electrical services and specialist trades to Council housing vacant properties in the Southern area of the Borough.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45400000, 45453100.
3)
QUANTITY OR SCOPE:
Estimated cost excluding VAT: 3 660 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
All trades, day to day repairs services, electrical services and specialist trades to Council housing vacant properties in the Western area of the Borough.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45400000, 45453100.
3)
QUANTITY OR SCOPE:
Estimated cost excluding VAT: 4 708 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
All trades, day to day repairs services, electrical services and specialist trades to Council housing tenanted properties in the Eastern area of the Borough.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45400000.
3)
QUANTITY OR SCOPE:
Estimated cost excluding VAT: 4 552 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
All trades, day to day repairs services, electrical services and specialist trades to Council housing tenanted properties in the central area of the Borough.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45400000.
3)
QUANTITY OR SCOPE:
Estimated cost excluding VAT: 3 456 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
All trades, day to day repairs services, electrical services and specialist trades to Council housing tenanted properties in the Southern area of the Borough.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45400000.
3)
QUANTITY OR SCOPE:
Estimated cost excluding VAT: 3 972 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
All trades, day to day repairs services, electrical services and specialist trades to Council housing tenanted properties in the Western area of the Borough.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45400000.
3)
QUANTITY OR SCOPE:
Estimated cost excluding VAT: 3 096 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
All trades, day to day repairs services, electrical services and specialist trades to Council housing communal areas in the Eastern area of the Borough.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45400000.
3)
QUANTITY OR SCOPE:
Estimated cost excluding VAT: 2 428 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
All trades, day to day repairs services, electrical services and specialist trades to Council housing communal areas in the central area of the Borough.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45400000.
3)
QUANTITY OR SCOPE:
Estimated cost excluding VAT: 2 780 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
All trades, day to day repairs services, electrical services and specialist trades to Council housing communal areas in the Southern area of the Borough.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45400000.
3)
QUANTITY OR SCOPE:
Estimated cost excluding VAT: 3 136 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
All trades, day to day repairs services, electrical services and specialist trades to Council housing communal areas in the Western area of the Borough.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45400000.
3)
QUANTITY OR SCOPE:
Estimated cost excluding VAT: 2 148 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
Plumbing services to communal areas at Council housing estates within the Borough.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45332000.
3)
QUANTITY OR SCOPE:
Estimated cost excluding VAT: 2 496 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)
Other particular conditions to which the performance of the contract is subject:
No.
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
III.2.2)
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: Organisations wishing to be considered for selection to tender are required to complete a pre-qualifying questionnaire (PQQ) which should be obtained by email or by post from the details as in section I.1. Applicants should make it clear as to which lot they are interested in.
Minimum level(s) of standards possibly required: (1) Three years of profitable financial accounts and suitable insurance cover. (Public Liability to a minimum of 5 000 000 GBP per occurrence, Employers Liability to a minimum of 10 000 000 GBP (or statements that these will be obtained if awarded the relevant lot(s)) (2) An annual turnover equivalent to at least twice the contract value of any one of the contract lots.
Minimum level(s) of standards possibly required: (1) Three years of profitable financial accounts and suitable insurance cover. (Public Liability to a minimum of 5 000 000 GBP per occurrence, Employers Liability to a minimum of 10 000 000 GBP (or statements that these will be obtained if awarded the relevant lot(s)) (2) An annual turnover equivalent to at least twice the contract value of any one of the contract lots.
III.2.3)
Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
See section III.2.2.
(1) Evidence of at least 3 years experience in providing area based all trades day to day repairs and electrical services in relation to the contracts for works to tenanted units, vacant units and communal areas and evidence of at least 3 years experience in providing area based specialist drainage and tank chlorination services in relation to the communal plumbing contracts to Council properties.
(2) Sufficient suitably qualified staff to cover the relevant Essential Areas of Expertise set out under section II.1.5.
(3) A sound record of quality standards including complaint handling. Sound policies as required including health and safety and equalities.
Minimum level(s) of standards possibly required:
(1) Evidence of at least 3 years experience in providing area based all trades day to day repairs and electrical services in relation to the contracts for works to tenanted units, vacant units and communal areas and evidence of at least 3 years experience in providing area based specialist drainage and tank chlorination services in relation to the communal plumbing contracts to Council properties.
(2) Sufficient suitably qualified staff to cover the relevant Essential Areas of Expertise set out under section II.1.5.
(3) A sound record of quality standards including complaint handling. Sound policies as required including health and safety and equalities.
See section III.2.2.
(1) Evidence of at least 3 years experience in providing area based all trades day to day repairs and electrical services in relation to the contracts for works to tenanted units, vacant units and communal areas and evidence of at least 3 years experience in providing area based specialist drainage and tank chlorination services in relation to the communal plumbing contracts to Council properties.
(2) Sufficient suitably qualified staff to cover the relevant Essential Areas of Expertise set out under section II.1.5.
(3) A sound record of quality standards including complaint handling. Sound policies as required including health and safety and equalities.
Minimum level(s) of standards possibly required:
(1) Evidence of at least 3 years experience in providing area based all trades day to day repairs and electrical services in relation to the contracts for works to tenanted units, vacant units and communal areas and evidence of at least 3 years experience in providing area based specialist drainage and tank chlorination services in relation to the communal plumbing contracts to Council properties.
(2) Sufficient suitably qualified staff to cover the relevant Essential Areas of Expertise set out under section II.1.5.
(3) A sound record of quality standards including complaint handling. Sound policies as required including health and safety and equalities.
III.2.4)
Reserved contracts:
No.
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
No.
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates: Selection for inclusion within the tender list will be based on the following criteria:
(1) Evidence of at least 3 years experience in providing area based all trades day to day repairs and electrical services in relation to the contracts for works to tenanted units, vacant units and communal areas and evidence of at least 3 years experience in providing area based specialist drainage and tank chlorination services in relation to the communal plumbing contracts to Council properties.
(2) Evidence of ability to deliver to the contract standard drawn from references.
(3) Sufficient suitably qualified staff to cover the relevant Essential Areas of Expertise set out under section II.1.5.
(4) 3 years of profitable financial accounts and suitable insurance cover. (Public Liability to a minimum of 5 000 000 GBP per occurrence, Employers Liability to a minimum of 10 000 000 GBP (or statements that these will be obtained if awarded the relevant contract lots).
(5) An annual turnover equivalent to at least twice the contract value of any one of the lots.
(6) A sound record of quality standards including complaint handling. Sound policies as required including health and safety and equalities.
The Council's own in-house technical services department is also to be invited to tender.
Applicants are advised that references will be obtained in writing from referees. It is the applicant's responsibility to ensure that their referees respond within the time scale. It is intended to limit the tender list for each contract to a maximum of 6 companies including the in-house technical services department. If more than 6 companies, including the in-house technical services department, fulfil the criteria for selection, those scoring the highest number of points on the evaluation criteria will be invited to tender.
Objective criteria for choosing the limited number of candidates: Selection for inclusion within the tender list will be based on the following criteria:
(1) Evidence of at least 3 years experience in providing area based all trades day to day repairs and electrical services in relation to the contracts for works to tenanted units, vacant units and communal areas and evidence of at least 3 years experience in providing area based specialist drainage and tank chlorination services in relation to the communal plumbing contracts to Council properties.
(2) Evidence of ability to deliver to the contract standard drawn from references.
(3) Sufficient suitably qualified staff to cover the relevant Essential Areas of Expertise set out under section II.1.5.
(4) 3 years of profitable financial accounts and suitable insurance cover. (Public Liability to a minimum of 5 000 000 GBP per occurrence, Employers Liability to a minimum of 10 000 000 GBP (or statements that these will be obtained if awarded the relevant contract lots).
(5) An annual turnover equivalent to at least twice the contract value of any one of the lots.
(6) A sound record of quality standards including complaint handling. Sound policies as required including health and safety and equalities.
The Council's own in-house technical services department is also to be invited to tender.
Applicants are advised that references will be obtained in writing from referees. It is the applicant's responsibility to ensure that their referees respond within the time scale. It is intended to limit the tender list for each contract to a maximum of 6 companies including the in-house technical services department. If more than 6 companies, including the in-house technical services department, fulfil the criteria for selection, those scoring the highest number of points on the evaluation criteria will be invited to tender.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated below:
Price. Weighting:
Subject to the Council reserving the right to limit the total number of area repairs contracts to be awarded to any one Tenderer. In doing so the Council reserves its sole discretion to determine, following an assessment of a Tenderer's financial standing, whether it exceeds the Council's financial risk exposure profile and as a result to restrict the number of contracts to be awarded to any one tenderer. Weighting:
Price. Weighting:
Subject to the Council reserving the right to limit the total number of area repairs contracts to be awarded to any one Tenderer. In doing so the Council reserves its sole discretion to determine, following an assessment of a Tenderer's financial standing, whether it exceeds the Council's financial risk exposure profile and as a result to restrict the number of contracts to be awarded to any one tenderer. Weighting:
IV.2.2)
An electronic auction will be used:
No.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
SAU/CRT/2701-2714.
IV.3.2)
Previous publication(s) concerning the same contract:
Prior information notice
Notice number in OJ: 2009/S 73-105781 of 16.4.2009.
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
Payable documents: no.
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
27.11.2009 - 12:00.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
11.1.2010.
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
IV.3.8)
Conditions for opening tenders:
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)
THIS IS A RECURRENT PROCUREMENT:
VI.3)
ADDITIONAL INFORMATION:
Draft specifications may be inspected free of charge at the Housing Department, 17-27 Garratt Lane, Wandsworth, London, SW18 4AE, UNITED KINGDOM on weekdays between 09:00 and 16.30. It is intended that the Council will appoint a primary and secondary contractor to each package with a pre-determined percentage of value to each contractor. Although this can be varied in line with the contract conditions. The Council's own in-house technical services department is also to be invited to tender. Applicants are advised again that references will be obtained in writing from referees. It is the applicant's responsibility to ensure that their referees respond within the time scale.
GO reference: GO 09102319/01.
GO reference: GO 09102319/01.
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
VI.4.2)
Lodging of appeals:
Precise information on deadline(s) for lodging appeals: Wandsworth Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of a contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Council before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. If required such information should be requested from the person detailed under 1.1.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
23.10.2009.
