This site is a part of
Document 300257-2009-
Access document: http://ted.europa.eu/udl?uri=TED:NOTICE:300257-2009:TEXT:EN:HTML
29/10/2009
S209
European Communities – Works contracts – Restricted procedure
UK-London: works for complete or part construction and civil engineering work
2009/S 209-300257
CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S):
Ministry of Justice, Abell House, John Islip Street, Westminster, Contact: All correspondence via Bravo Solutions, UK-London SW1P 4LH.
Internet address(es):
General address of the contracting authority: http://www.justice.gov.uk.
Address of the buyer profile: http://justice.bravosolutions.co.uk.
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their regional or local sub-divisions.
General public services.
Public order and safety.
Social protection.
The contracting authority is purchasing on behalf of other contracting authorities: no.
General public services.
Public order and safety.
Social protection.
The contracting authority is purchasing on behalf of other contracting authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
Ministry of Justice Minor Works Framework Agreement.
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Works.
Main site or location of works: Great Britain.
Main site or location of works: Great Britain.
NUTS code: UK .
II.1.3)
The notice involves:
The establishment of a framework agreement.
II.1.4)
Information on framework agreement:
Framework agreement with several operators.
Maximum number of participants to the framework agreement envisaged: 300.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT:
Range: between 10 000 000 and 200 000 000 GBP.
Maximum number of participants to the framework agreement envisaged: 300.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT:
Range: between 10 000 000 and 200 000 000 GBP.
II.1.5)
Short description of the contract or purchase(s):
As of September 2010 the Authority wishes to have in place a fully operational Minor Works Framework Agreement. The framework will be available for use at all MoJ premises.
The framework will be awarded on a national basis; however MoJ may call-off or award contracts on a regional and local basis.
Whilst no business is guaranteed via a framework agreement, key organisations which make up the Ministry of Justice have expressed an interest in using this new framework agreement.
The framework will provision for the delivery of Building and Civil Engineering Works projects which will vary in range, scope and complexity. The value of the works will be up to 500 000 GBP. However, within Her Majestys Prison Service (HMPS), due to pre-existing arrangements works will generally be up to the value of 150 000 GBP. There may be occasions where works exceed these values.
Framework contractors will be required to deliver minor works and related services in a timely and reliable manner, to a consistently high standard at a price which is competitive. Costs can remain stable as individual projects will be measured and priced according to a pre-determined schedule of rates or tendered via a mini competition between framework contractors.
The framework will be awarded on a national basis; however MoJ may call-off or award contracts on a regional and local basis.
Whilst no business is guaranteed via a framework agreement, key organisations which make up the Ministry of Justice have expressed an interest in using this new framework agreement.
The framework will provision for the delivery of Building and Civil Engineering Works projects which will vary in range, scope and complexity. The value of the works will be up to 500 000 GBP. However, within Her Majestys Prison Service (HMPS), due to pre-existing arrangements works will generally be up to the value of 150 000 GBP. There may be occasions where works exceed these values.
Framework contractors will be required to deliver minor works and related services in a timely and reliable manner, to a consistently high standard at a price which is competitive. Costs can remain stable as individual projects will be measured and priced according to a pre-determined schedule of rates or tendered via a mini competition between framework contractors.
II.1.6)
Common procurement vocabulary (CPV):
45200000.
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)
Division into lots:
No.
II.1.9)
Variants will be accepted:
No.
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
II.2.2)
Options:
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required:
No Deposits are required but company gurantees, including parent company, or performance bonds may be required. Further details will be outlined in the Invitation to Tender documentation and any subsequent mini competitions.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Finance and payment conditions and arrangements will be required. Details will be outlined in the Invitation to Tender documentation and in any subsequent mini competitions.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required. The contracting authority intends to enter into a contract with a prime contractor. The prime contractor would be expected to be a single legal entity. Where a potential bidder is a consortium, the authority may require that each consortium member has joint and several liability. Where necessary for the performance of the contract the consortium may be required to adopt a specific legal form. Joint ventures or group bids should make clear the status, shares and stakes of all the partners and the legal entity with whom the Contracting Authority would contract. In the event of a joint venture or group bid, the partners must make clear how they intend to deliver the services. Restrictions on changes to consortia may apply and, if so, will be set out in the contract documentation provided.
III.1.4)
Other particular conditions to which the performance of the contract is subject:
Yes.
The PQQ sets out particular conditions that must be complied with. The Invitation to Tender may also outline further conditions that must be complied with.
The PQQ sets out particular conditions that must be complied with. The Invitation to Tender may also outline further conditions that must be complied with.
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once).
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password.
— Click the “PQQs / ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
— Click on the relevant PQQ/ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the PQQ/ITT into your “My PQQs/My ITTs” page. (This is a secure area reserved for your projects only).
— You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender.
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT.
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
1. Register your company on the eSourcing portal (this is only required once).
— Browse to the eSourcing Portal: https://justice.bravosolution.com and click the link to register.
— Accept the terms and conditions and click “continue”.— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password.
— Click the “PQQs / ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
— Click on the relevant PQQ/ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the PQQ/ITT into your “My PQQs/My ITTs” page. (This is a secure area reserved for your projects only).
— You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender.
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT.
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: See III.2.1.
Minimum level(s) of standards possibly required: The minimum level(s) of standards required are as set out in the PQQ. Potential Providers are to note that a number of criteria will be assessed on a pass / fail basis. See also III.2.1.
Minimum level(s) of standards possibly required: The minimum level(s) of standards required are as set out in the PQQ. Potential Providers are to note that a number of criteria will be assessed on a pass / fail basis. See also III.2.1.
III.2.3)
Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
See III.2.1.
Minimum level(s) of standards possibly required:
See III.2.1.
See III.2.1.
Minimum level(s) of standards possibly required:
See III.2.1.
III.2.4)
Reserved contracts:
No.
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 85. Maximum number: 500
Objective criteria for choosing the limited number of candidates: Operators will be invited to tender on the basis of the response to the PQQ.
Objective criteria for choosing the limited number of candidates: Operators will be invited to tender on the basis of the response to the PQQ.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no.
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)
An electronic auction will be used:
No.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
IV.3.2)
Previous publication(s) concerning the same contract:
No.
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
17.11.2009.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
IV.3.8)
Conditions for opening tenders:
SECTION VI: COMPLEMENTARY INFORMATION
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
VI.3)
ADDITIONAL INFORMATION:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Form of Contract NEC3.
Form of Contract NEC3.
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
VI.4.2)
Lodging of appeals:
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate at least a 10 calendar day standstill period after contract award decisions are taken but before contracts are signed. At that time information on the bids and the award of the contract will be communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request certain additional debriefing and that information which has to be provided a minimum of 3 working days before the expiry of the standstill period. If questions regarding the award of a contract have not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action is subject to requirements of prior notice, must be brought promptly and, in any event within 3 months.
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
26.10.2009.
