This site is a part of
Document 55375-2009-
Access document: http://ted.europa.eu/udl?uri=TED:NOTICE:55375-2009:TEXT:EN:HTML
25/02/2009
S38
European Communities – Works contracts – Accelerated restricted procedure
UK-Newport: resurfacing works
2009/S 38-055375
CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S):
Newport City Council, Engineering and Construction, FAO-Andrew Morris-Chief Highways Engineer, Civic Centre, Contact: Andrew Brooks, Attn: Andrew Brooks, UK-Newport NP20 4UR. Tel. +44 1633232680. E-mail: andrew.brooks@newport.gov.uk. Fax +44 1633233294.
Further information can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
The contracting authority is purchasing on behalf of other contracting authorities: no.
The contracting authority is purchasing on behalf of other contracting authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
Newport City Council-Highway Maintenance 2009-2012.
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Works.
Design and execution.
Main site or location of works: Various locations within the boundaries of Newport City Council.
Design and execution.
Main site or location of works: Various locations within the boundaries of Newport City Council.
NUTS code: UKL16 .
II.1.3)
The notice involves:
The establishment of a framework agreement.
II.1.4)
Information on framework agreement:
Framework agreement with several operators.
Number of participants to the framework agreement envisaged: 4.
Duration of the framework agreement: Duration in year(s): 3
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT: 20 000 000 GBP.
Frequency and value of the contracts to be awarded: Yearly contract for each lot, approximate value GBP 2 200 000 for lots 1, 2 and 3, GBP 450 000 for lot 4.
Number of participants to the framework agreement envisaged: 4.
Duration of the framework agreement: Duration in year(s): 3
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT: 20 000 000 GBP.
Frequency and value of the contracts to be awarded: Yearly contract for each lot, approximate value GBP 2 200 000 for lots 1, 2 and 3, GBP 450 000 for lot 4.
II.1.5)
Short description of the contract or purchase(s):
The Council wishes to enter into a Term Maintenance Contract with 1 primary supplier and 1 reserved supplier for each lot.
Lot 1-Carriageway Resurfacing / Reconstruction including road markings, footway, kerbs and drainage works.
Lot 2-Footway Reconstruction including kerbs.
Lot 3-Streetwide Improvements including Carriageway Resurfacing / Reconstruction, road markings and Footway Reconstruction.
Lot 4-Carriageway Surface Dressing and Footway Slurry Sealing including pre-patching works.
Lot 1-Carriageway Resurfacing / Reconstruction including road markings, footway, kerbs and drainage works.
Lot 2-Footway Reconstruction including kerbs.
Lot 3-Streetwide Improvements including Carriageway Resurfacing / Reconstruction, road markings and Footway Reconstruction.
Lot 4-Carriageway Surface Dressing and Footway Slurry Sealing including pre-patching works.
II.1.6)
Common procurement vocabulary (CPV):
45233251, 45233100, 45233139, 45233161.
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)
Division into lots:
Yes.
Tenders should be submitted for: one or more lots.
Tenders should be submitted for: one or more lots.
II.1.9)
Variants will be accepted:
No.
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
Contractors invited to tender will be advised within the tender documents.
II.2.2)
Options:
No.
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Starting: 1.4.2009. Completion: 31.3.2012.
INFORMATION ABOUT LOTS
1)
SHORT DESCRIPTION:
The Council wishes to enter into a Term Maintenance Contract with 1 primary supplier and 1 reserved supplier, for the provision of footway reconstruction and associated kerbing works and the removal of grass verges where required.
In accordance with the Council's Contract Standing Orders, returned tenders will be appraised in accordance with the prescribed criteria to determine which tender is the most economically advantageous.
In accordance with the Council's Contract Standing Orders, returned tenders will be appraised in accordance with the prescribed criteria to determine which tender is the most economically advantageous.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45233139, 45233161.
3)
QUANTITY OR SCOPE:
Footway Reconstruction including kerbs.
Estimated value GBP 2 200 000 per year.
Estimated value GBP 2 200 000 per year.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Starting: 4.5.2009 Completion: 31.3.2012.
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
The Council wishes to enter into a Term Maintenance Contract with one primary supplier and one reserved supplier, for the provision of carriageway resurfacing/reconstruction and associated footway construction including kerbs, highway drainage and the removal of grass verges.
In accordance with the Council's Contract Standing Orders, returned tenders will be appraised in accordance with the prescribed criteria to determine which tender is the most economically advantageous.
In accordance with the Council's Contract Standing Orders, returned tenders will be appraised in accordance with the prescribed criteria to determine which tender is the most economically advantageous.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45233251, 45233100, 45233139, 45233161.
3)
QUANTITY OR SCOPE:
Streetwide Improvements including Carriageway Resurfacing / Reconstruction, road markings and Footway Reconstruction.
Estimated value GBP 2 200 000 per year.
Estimated value GBP 2 200 000 per year.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
The Council wishes to enter into a Term Maintenance Contract with one primary supplier and one reserved supplier, for the provision of carriageway surface dressing and footway slurry sealing including pre-patching works.
In accordance with the Council's Contract Standing Orders, returned tenders will be appraised in accordance with the prescribed criteria to determine which tender is the most economically advantageous.
In accordance with the Council's Contract Standing Orders, returned tenders will be appraised in accordance with the prescribed criteria to determine which tender is the most economically advantageous.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45233251.
3)
QUANTITY OR SCOPE:
Carriageway Surface Dressing and Footway Slurry Sealing including associated pre-patching works.
Estimated value GBP 450 000 per year.
Estimated value GBP 450 000 per year.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Starting: 1.4.2010 Completion: 31.3.2013.
5)
ADDITIONAL INFORMATION ABOUT LOTS:
1)
SHORT DESCRIPTION:
The Council wishes to enter into a Term Maintenance Contract with one primary supplier and one reserved supplier, for the provision of carriageway resurfacing/reconstruction and associated footway construction, highway drainage where required.
In accordance with the Council's Contract Standing Orders, returned tenders will be appraised in accordance with the prescribed criteria to determine which tender is the most economically advantageous.
In accordance with the Council's Contract Standing Orders, returned tenders will be appraised in accordance with the prescribed criteria to determine which tender is the most economically advantageous.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
45233251, 45233100, 45233139.
3)
QUANTITY OR SCOPE:
Carriageway Resurfacing / Reconstruction including road markings, mininmal footway, kerbs and drainage works.
Estimated value GBP 2 200 000 per year.
Estimated value GBP 2 200 000 per year.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Starting: 4.5.2009 Completion: 31.3.2012.
5)
ADDITIONAL INFORMATION ABOUT LOTS:
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required:
Contractors invited to tender will be advised within the tender documents.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Contractors invited to tender will be advised within the tender documents.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
(i) For Unincorporated Joint Ventures it will be necessary for each member of the group to sign an undertaking that they will be jointly and severally bound for the due performance of the contract.
(ii) For Single Legal Entities/Incorporated Joint Ventures submitting an acceptable offer, the consortium must provide a Corporate statement of intent to form itself into a single legal entity before any contract can be awarded. The Contractor must state in its expression of interest to this Notice whether it is an Incorporated Joint Venture (stating the date of Incorporation) or an Unincorporated Joint Venture (Joint and Several Liability). In the case of an Unincorporated Joint Venture (Joint and Several Liability) the Contractor must also confirm the names of all the contracting entities with the Employer should they be selected to tender.
(ii) For Single Legal Entities/Incorporated Joint Ventures submitting an acceptable offer, the consortium must provide a Corporate statement of intent to form itself into a single legal entity before any contract can be awarded. The Contractor must state in its expression of interest to this Notice whether it is an Incorporated Joint Venture (stating the date of Incorporation) or an Unincorporated Joint Venture (Joint and Several Liability). In the case of an Unincorporated Joint Venture (Joint and Several Liability) the Contractor must also confirm the names of all the contracting entities with the Employer should they be selected to tender.
III.1.4)
Other particular conditions to which the performance of the contract is subject:
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
III.2.2)
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last three years.
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last three years.
III.2.3)
Technical capacity:
Information and formalities necessary for evaluating if requirements are met: (a) a list of works carried out over the last 5 years with certificates of satisfaction;
(b) a list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;
(c) an indication of technicians or technical bodies involved;
(d) a description of technical facilities and measures used to ensure quality;
(e) educational and professional qualifications of the supplier and staff responsible for performing the contract;
(f) where appropriate, an indication of the environmental management measures that would be applied when performing the contract;
(g) a statement of average annual manpower and number of staff in the last 3 years;
(h) a statement of tools, plant and equipment available to the supplier;
(i) details of any intended sub-contracting arrangements;
(j) where appropriate, samples, descriptions and photographs of products and quality assurance certificates.
Tenders seeking inclusion on the select list will be required to complete a pre-qualification questionnaire (PQQ) designed to furnish the Council with the information and formalites necessary for an appraisal of the minimum standards of economic and financial standing, ability and technical capacity.
The completed PQQ should be returned in an envelope marked "Private and Confidential" to Head of Engineering and Construction.
FAO: Andrew Morris - Chief Highways Engineer.
Newport City Council.
Civic Centre.
Newport.
South Wales.
The deadline for the submission of the Pre-Qualification Questionnaire is on 11.3.2009 (12:00).
(b) a list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;
(c) an indication of technicians or technical bodies involved;
(d) a description of technical facilities and measures used to ensure quality;
(e) educational and professional qualifications of the supplier and staff responsible for performing the contract;
(f) where appropriate, an indication of the environmental management measures that would be applied when performing the contract;
(g) a statement of average annual manpower and number of staff in the last 3 years;
(h) a statement of tools, plant and equipment available to the supplier;
(i) details of any intended sub-contracting arrangements;
(j) where appropriate, samples, descriptions and photographs of products and quality assurance certificates.
Tenders seeking inclusion on the select list will be required to complete a pre-qualification questionnaire (PQQ) designed to furnish the Council with the information and formalites necessary for an appraisal of the minimum standards of economic and financial standing, ability and technical capacity.
The PQQ can be obtained via e-mail fom andrew.brooks@newport.gov.uk from 27.2.2009.
The closing date for the request of the PQQ is 4.3.2009 (12:00).The completed PQQ should be returned in an envelope marked "Private and Confidential" to Head of Engineering and Construction.
FAO: Andrew Morris - Chief Highways Engineer.
Newport City Council.
Civic Centre.
Newport.
South Wales.
The deadline for the submission of the Pre-Qualification Questionnaire is on 11.3.2009 (12:00).
III.2.4)
Reserved contracts:
No.
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
No.
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.1)
Type of procedure:
Accelerated restricted.
Justification for the choice of accelerated procedure: European Commission Press Release Regarding the use of the Accelerated Restricted Procedure.
Justification for the choice of accelerated procedure: European Commission Press Release Regarding the use of the Accelerated Restricted Procedure.
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
Envisaged number of operators 3.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)
An electronic auction will be used:
No.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
JNA 2130.
IV.3.2)
Previous publication(s) concerning the same contract:
No.
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
6.3.2009.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
18.3.2009.
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 4 (from the date stated for receipt of tender).
IV.3.8)
Conditions for opening tenders:
Place: Newport City Council.
Persons authorised to be present at the opening of tenders: yes.
Cabinet Member for Transport and Sustainable Development, Head of Engineering and Construction (or nominee).
Persons authorised to be present at the opening of tenders: yes.
Cabinet Member for Transport and Sustainable Development, Head of Engineering and Construction (or nominee).
SECTION VI: COMPLEMENTARY INFORMATION
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3)
ADDITIONAL INFORMATION:
Buy4Wales Reference Number: 15892.
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
Refer to VI.4.2.
VI.4.2)
Lodging of appeals:
Precise information on deadline(s) for lodging appeals: Newport City Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 workings days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum 3 working days before the expiry of the standstill period. Such additional information should be required from (refer to part 1.1).
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
Refer to VI.4.2.
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
23.2.2009.
