SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S):
Orkney Islands Council, Council Offices, Attn: Alan Moar, UK-Kirkwall KW15 1NY. Tel.
+44 1856873535. E-mail: sip@orkney.gov.uk. Fax
n/a.
Internet address(es):
General address of the contracting authority:
http://www.orkney.go.uk.
Address of the buyer profile:
http://publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369.
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
|
II.1.1)
|
Title attributed to the contract by the contracting authority:
Schools Investment Programme - Design, Build and Associated Services Provider.
|
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Works.
Design and execution.
Main site or location of works: Orkney.
NUTS code:
UKM65
.
II.1.3)
The notice involves:
A public contract.
II.1.4)
Information on framework agreement:
II.1.5)
Short description of the contract or purchase(s):
The Contracting Authority intends to award a Contract for the design and build of a new primary school, secondary school (incorporating a community arts centre), leisure pool with squash courts and a halls of residence, and for the provision of facilities management services. All the facilities will be situated on the Orkney mainland. The Contract will be for a period of 10 years with an option (exercisable during the initial 10 year term) for a further 5 years. The option to extend the Contract will rest with the Contracting Authority.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=68336.
II.1.6)
Common procurement vocabulary (CPV):
45000000,
45210000,
71220000,
45212100,
79993000,
79993100.
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)
Division into lots:
No.
II.1.9)
Variants will be accepted:
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
The estimated total value is in the region of 50M GBP.
II.2.2)
Options:
Yes.
Description of these options: The Contract will be for a period of 10 years with an option to extend (exercisable during the initial 10 year term) for a further 5 years. The option to extend will rest with the Contracting Authority.
Number of possible renewals: 1.
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required:
The Contracting Authority reserve the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required but if a Contract is awarded to a consortium the Contracting Authority may require the consortium to form a legal entity before antering into the Contract.
III.1.4)
Other particular conditions to which the performance of the contract is subject:
No.
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: In accordance with Regulations 23, 24, 25 and 26 of the Public Contracts (Scotland) Regulations 2006 and as set out in the pre-qualification questionnaire available from the address in section I.1.
III.2.2)
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: In accordance with Regulations 23, 24, 25 and 26 of the Public Contracts (Scotland) Regulations 2006 and as set out in the pre-qualification questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
III.2.3)
Technical capacity:
Information and formalities necessary for evaluating if requirements are met: In accordance with Regulations 23, 24, 25 and 26 of the Public Contracts (Scotland) Regulations 2006 and as set out in the pre-qualification questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
III.2.4)
Reserved contracts:
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.1)
Type of procedure:
Competitive dialogue.
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
Envisaged number of operators 3
Objective criteria for choosing the limited number of candidates: As set out in the pre qualification questionnaire which is available from the address at I.1.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)
An electronic auction will be used:
No.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
IV.3.2)
Previous publication(s) concerning the same contract:
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
13.4.2009 - 12:00.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
11.5.2009.
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
IV.3.8)
Conditions for opening tenders:
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)
THIS IS A RECURRENT PROCUREMENT:
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
VI.3)
ADDITIONAL INFORMATION:
This project (The Schools Investment Programme) will be delivered through a hybrid procurement model which has obtained the full approval of the Scottish Government. Under this model a wholly owned company will be set up jointly by Orkney Islands Council and NHS Orkney to deliver major infrastructure projects in Orkney. It is anticipated that the company will be called Orkney Infrastructure CIC (the "OICIC") and the first project that it will deliver will be the Schools Investment Programme. On the basis that the OICIC is formed as planned, Orkney Islands Council will enter into a Contract with the OICIC based on the Scottish Schools Standard Contract (SSSC) for the delivery of the design, build and maintenance of the new facilities.
This Contract Notice relates to the proposed Contract between the OICIC and the successful bidder for Design, Build and the provision of hard facilities management services. The initial stages of the procurement process will be managed by Orkney Islands Council. It is anticipated that responsibility for delivery will be transferred thereafter to the OICIC.
A Pre-qualification questionaire (PQQ) and Information Memorandum are available upon request from the address specified in section I.1. The closing date and time for the return of the PQQ will be stated in the PQQ.
The Contracting Authority reserves the right to cancel this procurement at any stage and not award a Contract. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.
The Purchasing Authority is acting on behalf of the following organisations:
A company which it is anticipated will be formed by Orkney Islands Council and NHS Orkney, the form of which is likely to be a Community Interest Company ("CIC").
(SC Ref:68336).
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
VI.4.2)
Lodging of appeals:
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from Gary Butler, Head of Procurement, Orkney Islands Council, Council Offices, School Place, Kirkwall, Orkney. KW15 1NY. E-mail:
gary.butler@orkney.gov.uk If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2006 (SSI 2006 No.1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside award decision before the contract is entered into.
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
12.3.2009.
