This site is a part of
Document 78362-2009-
Access document: http://ted.europa.eu/udl?uri=TED:NOTICE:78362-2009:TEXT:EN:HTML
19/03/2009
S54
European Communities – Services – Competitive dialogues
UK-London: repair and maintenance services
2009/S 54-078362
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S):
Family Mosaic, 20 Queen Elizabeth Street, Contact: Asset Management, Attn: Samuel Whitwell, UK-London SE1 2RJ. Tel. +44 2070891000. E-mail: procurement2009@familymosaic.co.uk. Fax +44 2070891001.
Internet address(es):
General address of the contracting authority: www.familymosaic.co.uk.
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12901.
Further information can be obtained at: Family Mosaic, 20 Queen Elizabeth Street, Contact: Asset Management, Attn: Samuel Whitwell, UK-London SE1 2RJ. Tel. +44 2070891000. E-mail: procurement2009@familymosaic.co.uk. Fax +44 2070891001. URL: www.familymosaic.co.uk.
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: Family Mosaic, 20 Queen Elizabeth Street, Contact: Asset Management, Attn: Samuel Whitwell, UK-London SE1 2RJ. Tel. +44 2070891000. E-mail: procurement2009@familymosaic.co.uk. Fax +44 2070891001. URL: www.familymosaic.co.uk.
Tenders or requests to participate must be sent to: Family Mosaic, 20 Queen Elizabeth Street, Contact: Asset Management, Attn: Samuel Whitwell, UK-London SE1 2RJ. Tel. +44 2070891000. E-mail: procurement2009@familymosaic.co.uk. Fax +44 2070891001. URL: www.familymosaic.co.uk.
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Housing and community amenities.
Housing and community amenities.
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
Housing repairs, maintenance and refurbishment.
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 1.
Main place of performance: UK - London and Home Counties.
Service category: No 1.
Main place of performance: UK - London and Home Counties.
NUTS code: UK .
II.1.3)
The notice involves:
A public contract.
II.1.4)
Information on framework agreement:
II.1.5)
Short description of the contract or purchase(s):
Provision and management of repairs, maintenance, refurbishment and associated services relating to housing and estate management.
II.1.6)
Common procurement vocabulary (CPV):
50000000, 45331100, 45330000, 45315000, 45421100, 45440000, 45421160, 45310000, 45430000, 45300000, 45410000, 45000000, 45420000, 71000000, 45421151, 45331000, 45211310, 31500000, 45261900, 45261910, 45261920, 45262660, 45313000, 45400000, 45421151, 50324200, 50531200, 50750000, 70330000, 77211500, 79417000, 90922000.
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)
Division into lots:
Yes.
Tenders should be submitted for: one or more lots.
Tenders should be submitted for: one or more lots.
II.1.9)
Variants will be accepted:
Yes.
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
Provision of Repairs, Maintenance, Cyclical and Improvement works with Annual expenditure estimated to be up to 67 000 000 GB Pounds (excluding VAT) based on current organisation size however this may vary due to repairs volume and / or organisation changes included but not limited to expansion, growth, merger etc.
Estimated value excluding VAT:
Range: between 50 000 000 and 67 000 000 GBP.
Estimated value excluding VAT:
Range: between 50 000 000 and 67 000 000 GBP.
II.2.2)
Options:
Yes.
Description of these options: Initial contract period of 120 months with an option to extend by recurring 12 month extensions on an annual basis subject to satisfactory annual performance reviews commencing in Month 96 of the contract.
Provisional timetable for recourse to these options: in months: 96 (from the award of the contract)
Number of possible renewals: Range: between 0 and 12
in the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts: in months: 12 (from the award of the contract).
Description of these options: Initial contract period of 120 months with an option to extend by recurring 12 month extensions on an annual basis subject to satisfactory annual performance reviews commencing in Month 96 of the contract.
Provisional timetable for recourse to these options: in months: 96 (from the award of the contract)
Number of possible renewals: Range: between 0 and 12
in the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts: in months: 12 (from the award of the contract).
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Duration in months: 120 (from the award of the contract).
INFORMATION ABOUT LOTS
1)
SHORT DESCRIPTION:
Repairs and Maintenance Partnering Services to deliver and manage services including: - Responsive Repairs, Maintenance, Voids, Gas & other M&E Servicing and replacements, pest control, tree management, grounds and estates management , asbestos management, surveying services, design and architect services.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
31500000, 45000000, 45211310, 45261900, 45261910, 45261920, 45262660, 45300000, 45310000, 45315000, 45331000, 45331100, 45400000, 45410000, 45420000, 45421100, 45421151, 45421160, 45430000, 45440000, 50000000, 50324200, 50531200, 50750000, 70330000, 71000000, 77211500, 79417000, 90650000, 90922000.
3)
QUANTITY OR SCOPE:
Annual expenditure estimated to be up to 35 000 000 GB Pounds per annum (excluding VAT) based on current organisation size however this may vary due to repairs volume and / or organisation changes included but not limited to expansion, growth, merger etc.
Estimated cost excluding VAT:
Range: between 25 000 000 and 35 000 000 GBP.
Estimated cost excluding VAT:
Range: between 25 000 000 and 35 000 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 120 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
Initial contract period of 120 months with an option to extend by recurring 12 month extensions on an annual basis subject to satisfactory annual performance reviews commencing in Month 96 of the contract.
1)
SHORT DESCRIPTION:
Cyclical maintenance works consisting of external redecoration and internal redecoration of communal areas. Works to include associated pre-decoration repairs and electrical and fire proofing works to communal areas. Works also to include window and roof repairs and replacement.
External redecoration consist of redecoration of all previously painted surfaces and redecoration of all external joinery, garden sheds, garages, fences, gates, handrails and railings whether previously decorated or otherwise.
Cyclical works may also involve general building repairs, maintenance and associated services as they are required to support the contracting body.
External redecoration consist of redecoration of all previously painted surfaces and redecoration of all external joinery, garden sheds, garages, fences, gates, handrails and railings whether previously decorated or otherwise.
Cyclical works may also involve general building repairs, maintenance and associated services as they are required to support the contracting body.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
31500000, 45000000, 45261900, 45261910, 45261920, 45262660, 45300000, 45310000, 45315000, 45331000, 45331100, 45400000, 45410000, 45420000, 45421100, 45421151, 45421160, 45430000, 45440000, 50000000, 50324200, 50531200, 50750000, 70330000, 71000000, 77211500, 90650000, 90922000.
3)
QUANTITY OR SCOPE:
Current estate is of approximately 22 000 dwellings which are subject to cyclical work on a rolling basis, generally ranging from 5 to 7 years in duration. Annual expenditure is currently estimated to be up to 14 000 000 GB Pounds per annum (excluding VAT) based on current organisation size however this may vary due to repairs volume and / or organisation changes included but not limited to expansion, growth, merger etc.
Estimated cost excluding VAT: 14 000 000 GBP.
Estimated cost excluding VAT: 14 000 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 120 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
Initial contract period of 120 months with an option to extend by recurring 12 month extensions on an annual basis subject to satisfactory annual performance reviews commencing in Month 96 of the contract.
1)
SHORT DESCRIPTION:
Home Improvements and Decent Homes works to properties identified as requiring these improvements. The scope of these works is largely internal improvements including but not limited to renewals and or replacement of kitchens, bathrooms, gas appliances, electrical installations, windows and other building elements identified as requiring improvement. Scope also includes associated necessary replacements or repairs to building fabric or shell elements including roofs etc. as identified within the works program. Additional services further associated with these works will include pest control, tree management, grounds and estates management , asbestos management, surveying services, design and architect services; again in support of the works program.
2)
COMMON PROCUREMENT VOCABULARY (CPV):
31500000, 45000000, 45211310, 45261900, 45261910, 45261920, 45262660, 45300000, 45310000, 45315000, 45331000, 45331100, 45400000, 45410000, 45420000, 45421100, 45421151, 45421160, 45430000, 45440000, 50000000, 50531200, 71000000, 77211500, 90650000, 90922000.
3)
QUANTITY OR SCOPE:
Annual expenditure estimated to be up to 18 000 000 GB Pounds per annum (excluding VAT) based on current organisation size however this may vary due to repairs volume and / or organisation changes included but not limited to expansion, growth, merger etc.
Estimated cost excluding VAT: 18 000 000 GBP.
Estimated cost excluding VAT: 18 000 000 GBP.
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Duration in months: 120 (from the award of the contract).
5)
ADDITIONAL INFORMATION ABOUT LOTS:
Initial contract period of 120 months with an option to extend by recurring 12 month extensions on an annual basis subject to satisfactory annual performance reviews commencing in Month 96 of the contract.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required:
As stated in the competitive dialogue and tender documentation.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
As stated in the competitive dialogue and tender documentation.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As stated in the competitive dialogue and tender documentation.
III.1.4)
Other particular conditions to which the performance of the contract is subject:
Yes.
As stated in the competitive dialogue and tender documentation.
As stated in the competitive dialogue and tender documentation.
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide a reference from their bank;
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)
Technical capacity:
Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide details of track record and organisational capacity in respect of relevant lots and the related activities which are the subject matter of this notice.
III.2.4)
Reserved contracts:
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 1. Maximum number: 15
Objective criteria for choosing the limited number of candidates: Supply market capability to provide single or multiple services lots and assessement by the contracting authority of the risk, operational capability, capacity and cost benefit of the options provided through the competitive dialogue.
Objective criteria for choosing the limited number of candidates: Supply market capability to provide single or multiple services lots and assessement by the contracting authority of the risk, operational capability, capacity and cost benefit of the options provided through the competitive dialogue.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes.
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)
An electronic auction will be used:
No.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
IV.3.2)
Previous publication(s) concerning the same contract:
Prior information notice
Notice number in OJ: 2008/S 208-276362 of 25.10.2008.
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 15.4.2009.
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
17.4.2009 - 16:00.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
5.5.2009.
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
IV.3.8)
Conditions for opening tenders:
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)
THIS IS A RECURRENT PROCUREMENT:
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
VI.3)
ADDITIONAL INFORMATION:
The Contracting Authority, Family Mosaic is one of the largest housing groups in the UK, providing homes and housing services to around 45000 people in 20000 plus homes across London and the Home Counties. Family Mosaic offers a diverse range of housing and support related services including; general needs housing, sheltered housing, housing with extra support, a temporary housing department, leasehold management and a tenant support service. Family Mosaic also have two main subsidiaries; Old Oak and Charlton Triangle Homes. Family Mosaic intend to create a number of partnering based forms of contract through a process of Competitive Dialogue, to support the continuous maintenance, investment and related activities associated with a large and diverse housing stock the following services will be included:
General repairs and maintenance. Responsive repairs – 24 hour, 365 day a year service. Gas Installation, service and maintenance. Environmental improvements. Condition based maintenance programme. Maintenance of electrical and mechanical services. Licensed asbestos survey and removal. Aids and Adaptations. Joinery works/PVC. Plumbing and Drainage. Plastering. Decorations. Voids management and Survey. Management of Defects. Passenger Lifts and Stair lifts. Security arrangements (Inc Communal Access). Fencing. Roofs. Digital TV/ TV Aerial system installations and maintenance. Commercial heating Grounds maintenance. Voids, Gas & other M&E Servicing and replacements. Pest control. Tree management. Grounds and estates management. Asbestos management. Surveying services. Design and architect services.
Decent Homes refurbishment and improvements involving replacement kitchens, bathrooms, rewires, heating installations and other works associated wtih these improvements.
Cyclical decoration, fabric and building infrastructure renewal works.
The contracting authority reserves the right to cancel the OJEU/tender process and not to award the contract at any stage and does not accept any liability for any costs incurred in tendering.
(MT Ref:61131).
General repairs and maintenance. Responsive repairs – 24 hour, 365 day a year service. Gas Installation, service and maintenance. Environmental improvements. Condition based maintenance programme. Maintenance of electrical and mechanical services. Licensed asbestos survey and removal. Aids and Adaptations. Joinery works/PVC. Plumbing and Drainage. Plastering. Decorations. Voids management and Survey. Management of Defects. Passenger Lifts and Stair lifts. Security arrangements (Inc Communal Access). Fencing. Roofs. Digital TV/ TV Aerial system installations and maintenance. Commercial heating Grounds maintenance. Voids, Gas & other M&E Servicing and replacements. Pest control. Tree management. Grounds and estates management. Asbestos management. Surveying services. Design and architect services.
Decent Homes refurbishment and improvements involving replacement kitchens, bathrooms, rewires, heating installations and other works associated wtih these improvements.
Cyclical decoration, fabric and building infrastructure renewal works.
The contracting authority reserves the right to cancel the OJEU/tender process and not to award the contract at any stage and does not accept any liability for any costs incurred in tendering.
(MT Ref:61131).
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
VI.4.2)
Lodging of appeals:
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
18.3.2009.
