Ce site fait partie du portail
Document 90579-2009-
Accès au document : http://ted.europa.eu/udl?uri=TED:NOTICE:90579-2009:TEXT:EN:HTML
01/04/2009
S63
European Communities – Works contracts – Competitive dialogues
UK-North Walsham: repair and maintenance services
2009/S 63-090579
CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S):
Victory Housing Trust, Cromer Road, UK-North Walsham NR28 0NB. E-mail: victoryht@LMCPartnership.co.uk.
Internet address(es):
General address of the contracting authority: www.victoryhousing.co.uk.
Further information can be obtained at: LMC Partnership Ltd, Breckland Business Centre, St Withburga Lane, Attn: David Mulley, UK-Dereham NR19 1FD. Tel. +44 1362693168. E-mail: victoryht@LMCPartnership.co.uk. Fax +44 1362692137. URL: www.lmcpartnership.co.uk.
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: LMC Partnership Ltd, Breckland Business Centre, St Withburga Lane, Attn: David Mulley, UK-Dereham NR19 1FD. Tel. +44 1362693168. E-mail: victoryht@LMCPartnership.co.uk. Fax +44 1362692137. URL: www.lmcpartnership.co.uk.
Tenders or requests to participate must be sent to: LMC Partnership Ltd, Breckland Business Centre, St Withburga Lane, Attn: David Mulley, UK-Dereham NR19 1FD. Tel. +44 1362693168. E-mail: victoryht@LMCPartnership.co.uk. Fax +44 1362692137. URL: www.lmcpartnership.co.uk.
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other: Registered Social Landlord.
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting authorities: no.
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
Partnering Contract for Responsive Repairs and Maintenance to Victory Housing Trust's properties.
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Works.
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities.
Main site or location of works: Principally in North Norfolk with other properties located in and around Norfolk area but not restricted to this area.
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities.
Main site or location of works: Principally in North Norfolk with other properties located in and around Norfolk area but not restricted to this area.
NUTS code: UKH13 .
II.1.3)
The notice involves:
A public contract.
II.1.4)
Information on framework agreement:
II.1.5)
Short description of the contract or purchase(s):
A responsive repair and maintenance contract to Victory Housing Trust's properties comprising of approximately 4 700 dwellings, communal areas and block garages principally within North Norfolk with other properties located in and around the Norfolk area but not restricted to this area.
The contract will include Responsive Repairs, Empty Property ("voids") Repairs and a 24-hour Emergency Repair Service; and may also include the following work elements: Property and Estate Improvement Works - including off road parking and fencing, Planned and Cyclical Maintenance - including kitchens, bathrooms, re-wires, re-roofing and decoration, Grounds Maintenance and Tree Management, Provision of a 'Handy-Person, Decorating and Gardening Service for Tenants, Caretaker and Neighbourhood Management Service, Adaptations for the Disabled, Asbestos Management and Removal, Structural Repairs, Production of a Housing Health and Safety Rating System, Maintenance of Sewage Plant - including 'Bio Units', Septic Tank Emptying, Street Lighting Servicing and Improvements, Playground Inspections and Maintenance, Management and Maintenance of Stored Standing Water, Undertaking of Stock Condition Surveys, Minor Project Works - including damp-proofing and consequential works, Electrical Periodic Testing to Properties and Portable Appliance Testing and Energy Conservation and Affordable Warmth Works, all of which have an annual estimate value of 4 755 000 GBP and a total estimated contract value of 71 325 000 GBP. The full scope of works will be the subject of a discussion during the competitive dialogue phase of the procurement. The preferred form of contract is the ACA Standard Form of Contract for Term Partnering "TPC 2005 (Amended 2008)". The Contract will be procured using the Competitive Dialogue Procedure and will be for a 10-year duration, with an option to extend, by mutual consent, up to a further 5 years. Interested parties should note that there is an incumbent service provider, accordingly TUPE Regulations may apply, information principally relating to the current service provider's employees TUPE and pensions will be provided during the dialogue phase of the process.
The contract will include Responsive Repairs, Empty Property ("voids") Repairs and a 24-hour Emergency Repair Service; and may also include the following work elements: Property and Estate Improvement Works - including off road parking and fencing, Planned and Cyclical Maintenance - including kitchens, bathrooms, re-wires, re-roofing and decoration, Grounds Maintenance and Tree Management, Provision of a 'Handy-Person, Decorating and Gardening Service for Tenants, Caretaker and Neighbourhood Management Service, Adaptations for the Disabled, Asbestos Management and Removal, Structural Repairs, Production of a Housing Health and Safety Rating System, Maintenance of Sewage Plant - including 'Bio Units', Septic Tank Emptying, Street Lighting Servicing and Improvements, Playground Inspections and Maintenance, Management and Maintenance of Stored Standing Water, Undertaking of Stock Condition Surveys, Minor Project Works - including damp-proofing and consequential works, Electrical Periodic Testing to Properties and Portable Appliance Testing and Energy Conservation and Affordable Warmth Works, all of which have an annual estimate value of 4 755 000 GBP and a total estimated contract value of 71 325 000 GBP. The full scope of works will be the subject of a discussion during the competitive dialogue phase of the procurement. The preferred form of contract is the ACA Standard Form of Contract for Term Partnering "TPC 2005 (Amended 2008)". The Contract will be procured using the Competitive Dialogue Procedure and will be for a 10-year duration, with an option to extend, by mutual consent, up to a further 5 years. Interested parties should note that there is an incumbent service provider, accordingly TUPE Regulations may apply, information principally relating to the current service provider's employees TUPE and pensions will be provided during the dialogue phase of the process.
II.1.6)
Common procurement vocabulary (CPV):
50000000, 45450000, 70331000, 45451000, 77314000, 50800000, 75200000, 90650000, 71315300, 90450000, 90460000, 50232100, 50870000, 45320000, 71630000, 45211000, 45211340, 45300000, 45400000, 45420000, 45430000, 50700000, 44231000, 44312000, 44313100, 45223300, 45233270, 45342000, 39141400, 45211310, 45261210, 45261300, 45261410, 45261900, 45261910, 45261920, 45310000, 45311000, 45330000, 45410000, 45421151, 45440000, 45442100, 45442180, 77300000, 77312000, 77312100, 77341000, 77342000, 98341140, 33196200, 45262660, 45232421, 90481000, 34928500, 24962000, 45232430, 71315400, 45321000, 71314100.
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)
Division into lots:
No.
II.1.9)
Variants will be accepted:
No.
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
The contract will initially consist of a 24-hour responsive repair and empty property (Voids) repair service, to which the following work elements may be added: Property and Estate Improvement Works - including off road parking and fencing, Planned and Cyclical Maintenance - including kitchens, bathrooms, re-wires, re-roofing and decoration, Grounds Maintenance and Tree Management, Provision of a 'Handy-Person, Decorating and Gardening Service for Tenants, Caretaker and Neighbourhood Management Service, Adaptations for the Disabled, Asbestos Management and Removal, Structural Repairs, Production of a Housing Health and Safety Rating System, Maintenance of Sewage Plant - including 'Bio Units', Septic Tank Emptying, Street Lighting Servicing and Improvements, Playground Inspections and Maintenance, Management and Maintenance of Stored Standing Water, Undertaking of Stock Condition Surveys, Minor Project Works - including damp-proofing and consequential works, Electrical Periodic Testing to Properties and Portable Appliance Testing and Energy Conservation and Affordable Warmth Works.
Estimated value excluding VAT: 71 325 000,00 GBP.
Estimated value excluding VAT: 71 325 000,00 GBP.
II.2.2)
Options:
Yes.
Description of these options: The contract will be awarded following a Competitive Dialogue process and a) Victory Housing Trust may add all or some of the works elements during the contract term; b) will be for a 10-year duration, with an option to extend, by mutual consent, up to a further 5 years; c) Victory Housing Trust will agree an option for terminating the contract via a break clause with prospective bidders.
Number of possible renewals: 1.
Description of these options: The contract will be awarded following a Competitive Dialogue process and a) Victory Housing Trust may add all or some of the works elements during the contract term; b) will be for a 10-year duration, with an option to extend, by mutual consent, up to a further 5 years; c) Victory Housing Trust will agree an option for terminating the contract via a break clause with prospective bidders.
Number of possible renewals: 1.
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Duration in months: 180 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required:
Performance Bonds and/or Parent Company Guarantees may be required as appropriate.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
The partnering arrangement will contain a detailed payment mechanism setting out the main payment arrangements; this will form part of, and will be negotiated during, the competitive dialogue. Victory Housing Trust's requirements are that it be on Open Book principles, with shared mutually agreed surplus/shortfall arrangements and KPI incentivisation.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Grouping of economic operators may be required to form a single legal entity for Victory Housing Trust to contract with.
III.1.4)
Other particular conditions to which the performance of the contract is subject:
Yes.
To achieve KPIs and any other conditions that are agreed with the bidders during the competitive dialogue process.
To achieve KPIs and any other conditions that are agreed with the bidders during the competitive dialogue process.
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: Appraisal of an economic operators personal situation will be by way of a pre-qualification questionnaire provided to all parties expressing an interest to the address in Annex A(1) by the deadline in point IV.3.3. Completed questionnaire responses must be received by LMC Partnership on behalf of Victory Housing Trust at the address in Annex A(1) by the deadline in point IV.3.4. Bidders are referred to Regulations 23-26 (inclusive) of the Public Contracts Regulations 2006.
III.2.2)
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: As specified in the pre-qualification questionnaire. Contractors are referred to Regulations 24(1) and 24(2) of the Public Contracts Regulations 2006.
Minimum level(s) of standards possibly required: Contractors must have a minimum turnover of 5 000 000 GBP per annum to qualify.
Minimum level(s) of standards possibly required: Contractors must have a minimum turnover of 5 000 000 GBP per annum to qualify.
III.2.3)
Technical capacity:
Information and formalities necessary for evaluating if requirements are met: As specified in the pre-qualification questionnaire. Contractors are referred to Regulation 25(2) of the Public Contracts Regulations 2006.
Minimum level(s) of standards possibly required: As detailed in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As detailed in the pre-qualification questionnaire.
III.2.4)
Reserved contracts:
No.
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 3. Maximum number: 7
Objective criteria for choosing the limited number of candidates: Details of the information and formalities necessary for evaluation of the economic, financial and technical capacity required will be detailed in the pre-qualification questionnaire, in the invitation to negotiate or tender or in the descriptive document.
Objective criteria for choosing the limited number of candidates: Details of the information and formalities necessary for evaluation of the economic, financial and technical capacity required will be detailed in the pre-qualification questionnaire, in the invitation to negotiate or tender or in the descriptive document.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes.
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)
An electronic auction will be used:
No.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
LMC 056 - Responsive Repairs and Maintenance.
IV.3.2)
Previous publication(s) concerning the same contract:
Prior information notice
Notice number in OJ: 2008/S 250-333625 of 24.12.2008.
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 30.4.2009 - 12:00.
Payable documents:
Price: 50,00 GBP.
Terms and method of payment: Cheque payable to LMC Partnership Ltd upon return of the completed Pre-Qualification Questionnaire.
Payable documents:
Price: 50,00 GBP.
Terms and method of payment: Cheque payable to LMC Partnership Ltd upon return of the completed Pre-Qualification Questionnaire.
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
29.5.2009 - 12:00.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
IV.3.8)
Conditions for opening tenders:
SECTION VI: COMPLEMENTARY INFORMATION
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3)
ADDITIONAL INFORMATION:
Latest date for the return of completed Pre-Qualification Questionnaires is 29.5.2009 as detailed in IV.3.4. Victory Housing Trust reserves the right to change without notice the procedure for awarding the contract, to reject all or any bids, to suspend, terminate or vary the procurement process at any time with no liability on its part. Victory Housing Trust will not be liable for any costs incurred by those expressing an interest in participating, negotiating or tendering for this contract opportunity. Tenders and all supporting documents must be priced in sterling. Any agreement entered into will be considered as a contract made in England, according to English Law and subject to the exclusive jurisdiction of the English courts.
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
LMC Partnership Ltd, Breckland Business Centre, St Withburga Lane, UK-Dereham NR19 1FD. E-mail: victoryht@LMCPartnership.co.uk. Tel. +44 1362693168. URL: www.lmcpartnership.co.uk. Fax +44 1362692137.
Body responsible for mediation procedures:
LMC Partnership Ltd, Breckland Business Centre, St Withburga Lane, UK-Dereham NR19 1FD. E-mail: victoryht@LMCPartnership.co.uk. Tel. +44 1362693168. URL: www.lmcpartnership.co.uk. Fax +44 1362692137.
VI.4.2)
Lodging of appeals:
Precise information on deadline(s) for lodging appeals: Victory Housing Trust will incorporate a minimum 10-calendar-day standstill period at the point when information on the award of the contract is communicated to tenderers. This period will allow unsuccessful tenderers to seek further debriefing from Victory Housing Trust before the contract is entered into.
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
Victory Housing Trust, Cromer Road, UK-North Walsham NR28 0NB. E-mail: victoryht@LMCPartnership.co.uk. URL: www.victoryhousing.co.uk.
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
31.3.2009.
