This site is a part of
Document 92386-2009-
Access document: http://ted.europa.eu/udl?uri=TED:NOTICE:92386-2009:TEXT:EN:HTML
02/04/2009
S64
European Communities – Services – Restricted procedure
UK-Durham: facilities management services
2009/S 64-092386
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S):
University of Durham, Procurement Service, Mountjoy Block 4, Stockton Road, Contact: Lyndsay Keane, Attn: Lyndsay Keane, UK-Durham DH1 3UZ. Tel. +44 1913344530. E-mail: l.v.keane@durham.ac.uk. Fax +44 1913344540.
Internet address(es):
General address of the contracting authority: www.durham.ac.uk.
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Education.
Other: Research.
The contracting authority is purchasing on behalf of other contracting authorities: no.
Education.
Other: Research.
The contracting authority is purchasing on behalf of other contracting authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 14.
Main place of performance: The University of Durham's campuses in Stockton, Durham City and at Net Park Sedgefield.
Service category: No 14.
Main place of performance: The University of Durham's campuses in Stockton, Durham City and at Net Park Sedgefield.
NUTS code: UKC1 .
II.1.3)
The notice involves:
The establishment of a framework agreement.
II.1.4)
Information on framework agreement:
Framework agreement with a single operator.
Duration of the framework agreement: Duration in year(s): 4.
Duration of the framework agreement: Duration in year(s): 4.
II.1.5)
Short description of the contract or purchase(s):
The provision of a Facilities Management service at the University of Durham's Stockton, Durham City and Net Park Sedgefield sites. The service is to include cleaning, security, general building maintenance, provision of domestic and catering temporary staff and hotel services. There is a possibility that this contract may be extended in the future to include Grounds Maintenance, Pest Control and PAT Testing.
The University's preferred solution is to award the contract to a sole supplier, however, the University reserves the right to review all different solutions, if the preferred solution does not prove to be the best value for money. In addition the University reserves the right to withdraw any or all of the services advertised if it is found that the proposed solutions do not offer best value for money.
The University reserves the right to use electronic procurement methods, including the use of an e-auction during the tender process.
The University's preferred solution is to award the contract to a sole supplier, however, the University reserves the right to review all different solutions, if the preferred solution does not prove to be the best value for money. In addition the University reserves the right to withdraw any or all of the services advertised if it is found that the proposed solutions do not offer best value for money.
The University reserves the right to use electronic procurement methods, including the use of an e-auction during the tender process.
II.1.6)
Common procurement vocabulary (CPV):
79993100.
II.1.7)
Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)
Division into lots:
No.
II.1.9)
Variants will be accepted:
Yes.
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope:
5 200 000.
This figure is based on historical data for the elements of the contract that will be included from the start. It should be noted that this figure does not include the elements that may be added to the contract at a later date, i.e. Grounds Maintenance, PAT Testing and Pest Control.
Estimated value excluding VAT: 5 200 000 GBP.
This figure is based on historical data for the elements of the contract that will be included from the start. It should be noted that this figure does not include the elements that may be added to the contract at a later date, i.e. Grounds Maintenance, PAT Testing and Pest Control.
Estimated value excluding VAT: 5 200 000 GBP.
II.2.2)
Options:
No.
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Starting: 23.1.2010. Completion: 22.1.2014.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several Liability.
III.1.4)
Other particular conditions to which the performance of the contract is subject:
No.
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: Requested in Pre-Qualification Questionnaire.
III.2.2)
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: Requested in Pre-Qualification Questionnaire.
III.2.3)
Technical capacity:
III.2.4)
Reserved contracts:
No.
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession:
No.
III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 5.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no.
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of the criteria stated below:
2. Appropriateness of Solution.
3. Pricing.
4. Commercial/Non-Commercial Aspects.
2. Appropriateness of Solution.
3. Pricing.
4. Commercial/Non-Commercial Aspects.
IV.2.2)
An electronic auction will be used:
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority:
090303.
IV.3.2)
Previous publication(s) concerning the same contract:
No.
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 11.5.2009 - 12:00.
Payable documents: no.
Payable documents: no.
IV.3.4)
Time-limit for receipt of tenders or requests to participate:
11.5.2009 - 12:00.
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates:
8.6.2009.
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender:
IV.3.8)
Conditions for opening tenders:
Date: 20.7.2009 - 12:00.
Place: As in 1 above.
Persons authorised to be present at the opening of tenders: yes.
Authorized University personnel.
Place: As in 1 above.
Persons authorised to be present at the opening of tenders: yes.
Authorized University personnel.
SECTION VI: COMPLEMENTARY INFORMATION
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3)
ADDITIONAL INFORMATION:
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures:
As in section V1.4.2 below.
VI.4.2)
Lodging of appeals:
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)
Service from which information about the lodging of appeals may be obtained:
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
31.3.2009.
