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Document 99885-2009-


Access document: http://ted.europa.eu/udl?uri=TED:NOTICE:99885-2009:TEXT:EN:HTML
09/04/2009    S69    European Communities – Works contracts – Accelerated restricted procedure

UK-London: miscellaneous building structures

2009/S 69-099885

CONTRACT NOTICE

Works

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Southern Housing Group Ltd, Fleet House, 59-61 Clerkenwell road, Contact: Contracts Manager, Central Contracts Team, Attn: John Downie, UK-London EC1M 5LA. Tel.  +44 2073241149. E-mail: john.downie@shgroup.org.uk. Fax  +44 1233895638.

Internet address(es):

General address of the contracting authority: www.shgroup.org.uk.

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA8221.

Further information can be obtained at: Southern Housing Group Ltd, 1 Eurogate, Eurogate Business Park, Contact: Contracts Manager, Central Contracts Team, Attn: John Downie, UK-Ashford TN24 8XW. Tel.  +44 2073241149. E-mail: john.downie@shgroup.org.uk. Fax  +44 1233895638. URL: www.shgroup.org.uk.

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: Southern Housing Group Ltd, 1 Eurogate, Eurogate Business Park, Contact: Contracts Manager, Central Contracts Team, Attn: John Downie, UK-Ashford TN24 8XW. Tel.  +44 2073241149. E-mail: john.downie@shgroup.org.uk. Fax  +44 1233895638. URL: www.shgroup.org.uk.

Tenders or requests to participate must be sent to: Southern Housing Group Ltd, 1 Eurogate, Eurogate Business Park, Contact: Contracts Manager, Central Contracts Team, Attn: John Downie, UK-Ashford TN24 8XW. Tel.  +44 2073241149. E-mail: contracts@shgroup.org.uk. Fax  +44 1233895638. URL: www.shgroup.org.uk.

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Housing and community amenities.
The contracting authority is purchasing on behalf of other contracting authorities: yes.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Day to day maintenance and void repair services Southern Region (SE).
II.1.2) Type of contract and location of works, place of delivery or of performance:
Works.
Execution.
Main site or location of works: Kent, United Kingdom.

NUTS code: UKJ4 .

II.1.3) The notice involves:
A public contract.
II.1.4) Information on framework agreement:
II.1.5) Short description of the contract or purchase(s):
The Group wishes to procure the services of a contractor to provide a day to day maintenance and repair service in the South Eastern part of our Southern Region. The contract will be for 7 years and will cover approximately 2 000 properties in Kent, of which approximately 40 % are flats and 60 % are houses or bungalows.
The maintenance works shall include for a fully reactive repairs and maintenance service for SHGL and SHHO. The contract will be structured to deliver a flexible and demand driven high quality service, with the ability to adapt any elements of the process to allow improvements to be made to ensure that best value is achieved at all times. The focus will be to deliver a "fix first time" package.

PQQ Documents are available for download from the Group website from Tuesday 14 th April: www.shgroup.org.uk via About Us/ Partner With Us/ Procurement Opportunities.

Please do not e-mail or telephone requesting documents unless you do not have internet access. You will only be directed back to the internet to download the PDF file/s.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=61362.

II.1.6) Common procurement vocabulary (CPV):

44112000, 44115000, 44115800, 45210000, 45211340, 45262700, 50700000, 45421000, 45410000, 45261900, 45261910, 50000000, 45262330, 50800000.

II.1.7) Contract covered by the Government Procurement Agreement (GPA):
II.1.8) Division into lots:
No.
II.1.9) Variants will be accepted:
Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
The Group wishes to procure the services of a contractor to provide a day to day maintenance and repair service in the South Eastern part of our Southern Region.
The contract will be for seven years and will cover approximately 2 000 properties in Kent, of which approximately 40 % are flats and 60 % are houses or bungalows.
Estimated value excluding VAT: 10 500 000 GBP.
II.2.2) Options:
No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Duration in months: 84 (from the award of the contract).

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:

As per the Pre Qualification Questionnaire (PQQ) and subsequent Invitation to Tender (ITT) documents. Available at www.shgroup.org.uk via About Us/ Partner Wth Us/ Procurement Opportunities.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Payment will be made net 30 days in arrears by BACS.

As per the Pre Qualification Questionnaire (PQQ) and subsequent Invitation to Tender (ITT) documents. Available at www.shgroup.org.uk via About Us/ Partner Wth Us/ Procurement Opportunities.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Each member of a consortia bid is required to be jointly and severally liable. Please state your compliance with this within your PQQ response.

As per the Pre Qualification Questionnaire (PQQ) and subsequent Invitation to Tender (ITT) documents. Available at www.shgroup.org.uk via About Us/ Partner Wth Us/ Procurement Opportunities.

III.1.4) Other particular conditions to which the performance of the contract is subject:
Yes.

As per the Pre Qualification Questionnaire (PQQ) and subsequent Invitation to Tender (ITT) documents. Available at www.shgroup.org.uk via About Us/ Partner Wth Us/ Procurement Opportunities.

III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: Bidders must abide by the economic requirements as per the Pre Qualification Questionnaire (PQQ) and subsequent Invitation to Tender (ITT) documents. Available at www.shgroup.org.uk via About Us/ Partner Wth Us/ Procurement Opportunities.

III.2.2) Economic and financial capacity:

Information and formalities necessary for evaluating if requirements are met: Bidders must abide by the financial requirements as per the Pre Qualification Questionnaire (PQQ) and subsequent Invitation to Tender (ITT) documents. Available at www.shgroup.org.uk via About Us/ Partner Wth Us/ Procurement Opportunities.

III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met: Bidders must abide by the technical requirements as per the Pre Qualification Questionnaire (PQQ) and subsequent Invitation to Tender (ITT) documents. Available at www.shgroup.org.uk via About Us/ Partner Wth Us/ Procurement Opportunities.

Minimum level(s) of standards possibly required: Bidders must provide details of their Public Liability and Employers Liability insurance as per the PQQ. Cover, in both respects, should not be less than 5 000 000 GBP.
SHGL may disqualify any bidder who fails to:
— Submit their completed PQQ before the deadline,
— Provide a satisfactory response to any of the questions, provide the required information and/or supply documentation referred to in responses within the specified timeframe,
— Comply with the requirements at Part 1, Section 11 (Grounds for exclusion from the tender process) of the PQQ.
III.2.4) Reserved contracts:
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:
Accelerated restricted.
Justification for the choice of accelerated procedure: The procurement of these works will boost the economy through rapid execution of the contract.
This is in line with The European Comission decision at IP/08/2040 Europa Press Release dated 19.12.2008.
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
Envisaged number of operators 1.
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used:
No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
SE Day to Day Maintenance Services/001/Southern.
IV.3.2) Previous publication(s) concerning the same contract:
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
IV.3.4) Time-limit for receipt of tenders or requests to participate:
5.5.2009 - 13:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
29.5.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:
Yes.
Estimated timing for further notices to be published: Recurrent Programme expected 2016.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
VI.3) ADDITIONAL INFORMATION:

The Pre Qualification Questionnaire (PQQ) document/s are available for download from the Group website from Tuesday 14 th April: www.shgroup.org.uk via About Us/ Partner With Us/ Procurement Opportunities.

Please do not e-mail or telephone requesting documents unless you do not have internet access. You will only be directed back to the internet to download the PDF file/s.
The Purchasing Authority is acting on behalf of the following organisations:
Southern Housing Group Ltd reserves the right to purchase the requirement/s contained within this contract on behalf of its subsidiaries, members of Buy for London and any other public bodies, as appropriate.
(MT Ref:61362).
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:
Precise information on deadline(s) for lodging appeals: Southern Housing Group Ltd (SHGL) will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the Contracts Manager - see address in part 1.2. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].
VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:
7.4.2009.