Services - 460667-2017

17/11/2017    S221    - - Services - Prior information notice without call for competition - Not applicable 

United Kingdom-Reading: Business services: law, marketing, consulting, recruitment, printing and security

2017/S 221-460667

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom

Internet address(es):

General address of the contracting authority: http://www.ecmwf.int/

Further information can be obtained from: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://www.ecmwf.int/en/about/suppliers/Copernicus-procurement

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: meteorological services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Copernicus Cop_020 Copernicus Communications Services.
II.2)Type of contract and place of delivery or of performance
Service category No 27: Other services
On Contractor's premises.
II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: yes
II.4)Short description of nature and quantity or value of supplies or services:
ECMWF as the entrusted entity for the delivery of Copernicus Atmosphere Monitoring Service (CAMS) and Copernicus Climate Change Service (C3S) will be launching an Invitation to Tender (ITT) for the provision of ‘Copernicus Communications Services’. The focus of the ITT is on the provision of communications services in order to assist and reinforce regular ECMWF Copernicus Department communication and outreach activities for both Copernicus Climate Change Service and Atmosphere Monitoring Service. The successful bidder(s) shall develop and deliver communications activities for a wide range of target audiences including policy-makers, scientific community, media and general public.
The framework agreement(s) is expected to run until 31.12.2020.
The ITT will have 3 Lots:
Lot 1: Events activities,
Lot 2: Press activities,
Lot 3: Public Outreach activities.
Tenderers may bid for one or more lots.
Estimated cost excluding VAT:
Range: between 2 800 000 and 6 000 000 EUR

Lots

This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

79000000, 79416000, 79416100, 79416200, 92400000, 79952000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:
The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in ECMWF's Invitation to Tender documents, which will be available on ECMWF's Procurement e-Tender Portal and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an Intergovernmental Organisation or submit itself to any jurisdiction.
Tenders must be submitted using ECMWF's eProcurement Portal. Hard copy (paper) submissions will not be accepted.

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: Cop_020 Copernicus Communications Services Lot 1: Events activities
1)Short description:
Based on the ECMWF Copernicus department annual events plan, the successful bidder for Lot 1 shall organize major events, such as workshops, conferences, media events and public outreach road-shows from
start to end on behalf of the ECMWF as well as to coordinate attendance to large internal and external events.
Activities will include, but are not limited to, management of event logistics (including the procurement of all support activities included in the scope of costs), on-site and/or remote event support, and cross-media events communication.
2)Common procurement vocabulary (CPV)

79000000, 92400000, 79952000, 79416000, 79416100, 79416200

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 1 000 000 and 3 000 000 EUR
4)Indication about different date for start of award procedures and/or duration of contract
Scheduled date for
start of works: 1.4.2018
completion of works: 31.12.2020
5)Additional information about lots:
Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: Cop_020 Copernicus Communications Services Lot 2: Press activities
1)Short description:
The successful bidder for Lot 2 shall develop and deliver wide range of press activities for ECMWF Copernicus department including but not limited to identifying media engagement opportunities; writing, translation and international dissemination of press releases; media database management; executing media monitoring across the platforms and providing support for the organization of media engagement events in the Lot 1.
2)Common procurement vocabulary (CPV)

79000000, 92400000

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 900 000 and 1 500 000 EUR
4)Indication about different date for start of award procedures and/or duration of contract
Scheduled date for
start of works: 1.4.2018
completion of works: 31.12.2020
5)Additional information about lots:
Title attributed to the contract by the contracting authority: Lot No: 3 Lot title: Cop_020 Copernicus Communications Services Lot 3: Public Outreach activities
1)Short description:
The successful bidder for Lot 3 shall develop and execute wide range of ECMWF Copernicus department public outreach activities. Those activities include but are not limited to developing written and multimedia content for CAMS and C3S websites; developing design and content for printed publication; executing social media activities and providing support for the organization of public outreach events such as pan-European roadshows in Copernicus member states in the Lot 1.
2)Common procurement vocabulary (CPV)

79000000, 79416000, 79416100, 79416200, 92400000, 79952000

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 900 000 and 1 500 000 EUR
4)Indication about different date for start of award procedures and/or duration of contract
Scheduled date for
start of works: 1.4.2018
completion of works: 31.12.2020
5)Additional information about lots:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Copernicus — The European Earth Observation Programme.

See http://www.copernicus.eu/

VI.2)Additional information:
Tenders will not be eligible unless they are submitted by persons or entities based or registered in a member state of the EU or in a member state of ECMWF.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
14.11.2017