Services - 376832-2013

08/11/2013    S217    Agencies - Services - Contract notice - Open procedure 

Denmark-Copenhagen: Expert assistance in the areas of air, climate change, noise and in relation to certain economic sectors — 3 lots

2013/S 217-376832

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

EEA Procurement Services
Kongens Nytorv 6
For the attention of: Bitten Serena
1050 Copenhagen K
Denmark
Telephone: +45 33367138
E-mail: procurement@eea.europa.eu
Fax: +45 33367273

Internet address(es):

General address of the contracting authority: http://www.eea.europa.eu

Electronic access to information: http://www.eea.europa.eu/about-us/tenders

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Environment
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Expert assistance in the areas of air, climate change, noise and in relation to certain economic sectors — 3 lots: expert assistance to support work on energy and the environment, on transport and the environment; expert assistance to support EEA's work on greenhouse gas and air pollutant emissions, streamlining industrial emission reporting, cross-cutting work on the atmosphere (climate and air interactions), and on impacts and contribution of sectors (including agriculture, industry, households) to air (air pollutant emissions and air quality) and climate (climate change mitigation and of climate change impacts, vulnerability and adaptation); expert assistance in the area of environmental noise assessment.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: At the contractor's premises (extramural) or at the EEA's premises (intramural) in Copenhagen depending on the requirements of the specific contract.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 250 000 EUR
II.1.5)Short description of the contract or purchase(s)
The purpose of this call for tenders is to establish 1 or more framework contract(s) with economic operator(s) who can provide expert assistance in the areas of air (air pollutant emissions and air quality), climate change (climate change mitigation and climate change impacts, vulnerability and adaptation), noise and in relation to economic sectors specified in the 3 lots in order to underpin the EEA's delivery of the multi-annual work programme 2014–2018 in the years 2014–2017:
lot 1: expert assistance to support work on energy and the environment, on transport and the environment;
lot 2: expert assistance to support EEA's work on greenhouse gas and air pollutant emissions, streamlining industrial emission reporting, cross-cutting work on the atmosphere (climate and air interactions), and on impacts and contribution of sectors (including agriculture, industry, households) to air (air pollutant emissions and air quality) and climate (climate change mitigation and climate change impacts, vulnerability and adaptation);
lot 3: expert assistance in the area of environmental noise assessment.
II.1.6)Common procurement vocabulary (CPV)

90700000, 71311200, 71314300, 90711300, 90721800, 90730000, 90731000, 90731300, 90731400, 90731800, 90740000, 90742300, 90742400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The total aggregated value of the 3 lots is 2 250 000 EUR over a maximum period of 48 months covering all services, starting from the date of signature of the contract.
Estimated value excluding VAT: 2 250 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Expert assistance to support work on energy and the environment, on transport and the environment
1)Short description
The EEA has identified transport and energy as economic sectors of high relevance for the current and future environmental status in Europe, in particular concerning the long-term transitions needed by 2050 in order to address environment and climate challenges.

Regular processes for reporting on the environmental performance of these sectors and the linkages with other sectors already exist for more than a decade, such as through transport and environment indicators, as well as energy and environment indicators. In recent years, EEA's assessments in the areas of transport and energy have underpinned specific requirements stemming from the Europe 2020 strategy and the European Semester regarding timelier reporting and assessment under the climate change headline target, the resource efficiency flagship initiative, the related 'key proposals' (see: http://ec.europa.eu/resource-efficient-europe/index_en.htm) by the European Commission, the proposed general Union environment action programme, and the European Commission's Transport White Paper (see: http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CELEX:52011DC0144:EN:NOT). The EEA is also collecting, processing, quality assuring, quality checking, analysing and disseminating the data and statistics on CO2emissions from new cars and new vans based on requirements of Regulations 443/2009 and 510/2011 and may be asked to perform similar tasks for other vehicle types, fuels and transport-related emissions on the future.

Over the next years, a continued assessment of the transport and energy sectors' environmental performances will be necessary, also beyond the areas and the timespan covered by the Europe 2020 strategy. It is expected that these assessments will cover broader environmental issues, including drivers and pressures related to ecosystems and ecosystem services, transport and energy-related aspects in the areas of water, land-use, biodiversity, sustainable consumption and production, and waste (including, for example, the environmental impacts of certain types of energy projects and comparison of different types of energy systems) and systemic risks identified by EEA's state of the environment assessments. Moreover, the EU strategy on climate change adaptation (see: http://ec.europa.eu/clima/policies/adaptation/what/index_en.htm) recognises the need to ensure that Europe's infrastructure is made more climate-resilient (see: http://ec.europa.eu/clima/policies/adaptation/what/docs/swd_2013_137_en.pdf).

CPV codes relevant to this lot: 71311200, 71314300, 90700000, 90711300, 90730000.
2)Common procurement vocabulary (CPV)

71311200, 71314300, 90700000, 90711300, 90721800, 90730000, 90731000, 90731300, 90731400, 90731800, 90740000, 90742300, 90742400

3)Quantity or scope
The estimated total value of the framework contract for the provision of expert assistance to support work on energy and the environment, on transport and the environment is approximately 800 000 EUR over a maximum period of 48 months, starting from the date of signature of the contract.
Estimated value excluding VAT: 800 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Expert assistance to support EEA's work on greenhouse gas and air pollutant emissions, streamlining industrial emission reporting, cross-cutting work on the atmosphere (climate and air interactions), and on impacts and contribution of sectors (including agriculture, industry, households) to air (air pollutant emissions and air quality) and climate (climate change mitigation and of climate change impacts, vulnerability and adaptation)
1)Short description
This lot includes 3 main components:
1. support to the EEA on work related to monitoring, reporting and verification of air pollutant and greenhouse gas emissions.
A large part of the European Union's air, climate and industrial legislation adopted in the first decade of the 21st century requires monitoring, reporting and verification of emissions, including the Monitoring Mechanism Regulation No 525/2013, the Effort Sharing Decision No 406/2009/EC, the National Emission Ceilings (NEC) Directive (2001/81/EC), the Industrial Emissions Directive 2010/75/EU, the EU Emissions Trading System, the E-PRTR Regulation No 166/2006 etc. Increased EEA activities concerning the future reporting, verification and assessment of data under such reporting streams are expected in the future years;
2. support to the EEA in the area of integrated assessment of air pollution and climate, including scenarios.
There is an increasing recognition among policy-makers that air pollution and climate change can — to a certain extent — be addressed simultaneously by defining policies and measures developed through an integrated approach. In particular, there is a need to better quantify the co-benefits and trade-offs of air quality and climate change policies in relation to environmental and economic impacts. Thus reporting and assessment work relating to mitigation of greenhouse gases, air pollutant emissions, air quality and climate change will continue to be an important element in EEA's work over the coming years;
3. support to the EEA with assessment and analysis in the area of climate change adaptation.
There is a need to address climate change impacts and vulnerability to climate change by means of adaptation, for example in cities and in the business sector (including by means of insurance). The EEA is anticipating to perform assessments and analysis in these areas over the coming years.
CPV codes relevant to this lot: 90700000, 90711300, 90721800, 90730000, 90731000, 90731300, 90731400, 90731800, 90740000.
2)Common procurement vocabulary (CPV)

71311200, 71314300, 90700000, 90711300, 90721800, 90730000, 90731000, 90731300, 90731400, 90731800, 90740000, 90742300, 90742400

3)Quantity or scope
The estimated total value of the framework contract for the provision of expert assistance to support EEA's work on greenhouse gas and air pollutant emissions, streamlining industrial emission reporting, cross-cutting work on the atmosphere (climate and air interactions), and on impacts and contribution of sectors (including agriculture, industry, households) to air and climate is approximately 1 150 000 EUR over a maximum period of 48 months, starting from the date of signature of the contract.
Estimated value excluding VAT: 1 150 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Expert assistance in the area of environmental noise assessment
1)Short description
The Environmental Noise Directive 2002/49/EC is a central element of the European Union's noise policy, next to various parts of source-based legislation on noise. The EEA is managing various data streams in relation to the Directive, serving as a basis for future assessments in the area. Following the first reporting year the area of noise could potentially develop significantly under the proposed general Union environment action programme to 2020 and the EEA may be conferred new and/or different tasks in the area of environmental noise. The successful tenderer will support the EEA with expert assistance on work related to these areas, for example by assisting with analysis of data reported to the EEA, producing reports on the state of the noise environment and developing a forward looking outlook about the future noise environment in Europe.
CPV codes relevant to this lot: 90700000, 90711300, 90742300, 90742400.
2)Common procurement vocabulary (CPV)

71311200, 71314300, 90700000, 90711300, 90721800, 90730000, 90731000, 90731300, 90731400, 90731800, 90740000, 90742300, 90742400

3)Quantity or scope
The estimated total value of the framework contract for the provision of expert assistance in the area of environmental noise assessment is approximately 300 000 EUR over a maximum period of 48 months, starting from the date of signature of the contract.
Estimated value excluding VAT: 300 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As specified in the draft framework contract attached as Annex 7 to the tender specifications.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As specified in the draft framework contract attached as Annex 7 to the tender specifications.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Tenders may be submitted by consortia of economic operators. If a consortium is awarded the contract, it may be required to adopt a given legal form before the contract is signed if this change is necessary for proper performance of the contract. This can take the form of an entity with or without legal personality but offering sufficient protection to the EEA's contractual interests (depending on the member country concerned, this may be for instance, incorporation or partnership or a temporary association). Consortia must identify one of their members as coordinator who will interface with the EEA. Each member of a consortium must fulfil the conditions for participation specified under Section III.2.1 below.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Exclusion criteria — to be eligible for participation in this contract award procedure, tenderers must not be in any situation referred to in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002, OJ L 298/1 of 26.10.2012. To that effect, tenderers are requested to submit a declaration on their honour (Annex 2 to the tender specifications) in accordance with Article 143 of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union (OJ L 362/1 of 31.12.2012). Under the same provision, the tenderer to whom the contract is to be awarded will be required to produce evidence confirming the prior declaration (see Section 10.1.2 of the tender specifications).
Legal capacity — tenderers are required to prove that they are authorised to perform the contract under national law, as evidenced by inclusion in a trade or professional register and/or entry in the VAT register. To that effect, tenderers are required to submit a legal entity form (see Annex 3 to the tender specifications) duly filled out and signed, accompanied by a copy of inscription in the trade register and/or a copy of inscription in the VAT register, where applicable. In addition, tenderers must indicate in which country they have their headquarters, registered office or residence, and provide the necessary supporting documents in accordance with their national law (see Annex 1 to the tender specifications).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial capacity shall be furnished by 1 (or more) of the following documents:
— appropriate statements from banks or evidence of professional risk indemnity insurance,
— the presentation of balance sheets or extracts from balance sheets for at least the last 2 years for which account have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established,
— a statement of overall turnover and turnover concerning the services covered by the contract during the last 2 financial years.
If, for some exceptional reason, which the EEA considers justified, a tenderer is unable to provide the references requested above, he may prove his economic and financial capacity by any other means which the EEA considers appropriate.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the EEA that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Tenderers should show their degree of technical and professional capacity to carry out the requested tasks as mentioned in Section 6 of the tender specifications by providing information on the criteria described below. If several service providers or subcontractors are involved in the tender, the selection criteria for the technical and professional capacity will be assessed in relation to the combined capacities of the service providers and subcontractors, as a whole, to the extent that service providers or subcontractors put their resources at the disposal of the tenderer for performance of the contract.
Tenderers shall provide the following documentation:
Human resources:
(i) for each lot for which the tenderers intend to submit an offer, CVs detailing the educational and professional qualifications of the firm's managerial staff as well as those of the staff designated to provide the services should be furnished, indicating the required professional experience as follows:
— managerial staff: minimum 2 CVs (contract manager) documenting a minimum of 5 years relevant experience,
— persons responsible for providing the services: minimum 6 CVs (4 at the level of senior consultants, 2 at the level of junior consultants) covering all areas of expertise required to be fulfilled in the respective lots under Section 6 in the tender specifications, providing clear references and examples to similar type of work. Junior consultants must have a minimum of 3 years' relevant experience and senior consultants a minimum of 7 years' relevant experience;
(ii) provide an overview in a cross table complying with the requirements set out in Annex 5 to the tender specifications (cross table of tenderers' qualifications and expertise) of all staff responsible for providing the services giving the total amount of months worked in the areas listed in Section 10.2.3 of the tender specifications.
Past contracts:
Tenderers shall provide details of major contracts awarded to them relevant to the services required by the EEA, indicating the value, brief description of the services undertaken and recipients of the services (public or private), under the following 2 categories: (1) contracts currently undertaken; and (2) contracts that have been undertaken over the last 3 years.
Quality control and customer services:
(i) tenderers shall provide details of any quality assurance accreditation that they hold. If no accreditation held, tenderers shall provide an outline of any quality assurance policy specifying the status of implementation (e.g. measures employed to ensure the quality of services such as Web services, delivered products, derived data and source code), and details of any quality assurance accreditations for which they have applied;
(ii) tenderers shall provide a description of their terms and conditions in regard to customer service (e.g. ability to respond quickly to request for services and/or modification thereof).
Environmental policy:
Tenderers shall provide a description of their environmental policy specifying the status of implementation. In the event of a joint offer submitted by a consortium, each member of the consortium shall provide the requested description.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EEA/ACC/13/003.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
23.12.2013 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 6.1.2014 - 10:00
Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: Representatives of tenderers (1 per tenderer) are allowed to participate in the opening session. They are requested to inform EEA's procurement services in advance and at the latest by 19.12.2013 (16:00) by e-mail procurement@eea.europa.eu or by fax number +45 33367273.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All tender documents and any additional information are available for consultation and download from EEA's external website at the following address: http://www.eea.europa.eu/about-us/tenders

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

General Court
rue du Fort Niedergrünewald
2925 Luxembourg
Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4300-2100

Body responsible for mediation procedures

European Ombudsman
1 avenue du Président Robert Schuman
67001 Strasbourg Cedex
France
E-mail: eo@ombudsman.europa.eu
Telephone: +33 388172313
Internet address: http://www.ombudsman.europa.eu
Fax: +33 388179062

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff (date of receipt), or, in the absence thereof, the day on which the person concerned had knowledge of the relevant information, an appeal may be lodged with the General Court. A complaint to the European Ombudsman has no impact on the above deadline for lodging an appeal.
VI.4.3)Service from which information about the lodging of appeals may be obtained

General Court
rue du Fort Niedergrünewald
2925 Luxembourg
Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4300-2100

VI.5)Date of dispatch of this notice:
29.10.2013