Services - 118297-2017

30/03/2017    S63    - - Services - Contract notice - Restricted procedure 

United Kingdom-Winchester: Architectural design services

2017/S 063-118297

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Winchester City Council Contract for Architectural Services at Station Approach Winchester
Winchester
SO23 9LJ
United Kingdom
Contact person: Email only, must quote ‘Winchester, Station Approach Procurement’ in the subject header
E-mail: riba@ribacompetitions.org
NUTS code: UKJ3

Internet address(es):

Main address: https://www.gov.uk/contracts-finder

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.gov.uk/contracts-finder
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://ribacompetitions.wufoo.eu/forms/station-approach-winchester/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Contract for Architectural and Ancillary Services for Station Approach Winchester.

II.1.2)Main CPV code
71220000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Contracting Authority is seeking to commission a design team to provide architectural design and ancillary services (with the exception of cost consultants transport consultants and quantity surveyors who will be appointed separately by the Contracting Authority) for a commercially viable and mixed use development of office space with supporting residential and small scale retail uses including necessary parking provisions including a strategy for public realm improvements and proposals for disposition of uses across 2 sites in the ownership of the Contracting Authority known respectively as ‘the Carfax Site’ and ‘the Cattlemarket’. It is intended that the Services to be secured will be carried out in Phases as set out in II. 2.11) below with gateways at the end of each Phase with the Contracting Authority exercising the right at its sole discretion whether or not to proceed to the next Phase.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71221000
71222000
71241000
71242000
71245000
71247000
71251000
71248000
71311000
71334000
71400000
71312000
II.2.3)Place of performance
NUTS code: UKJ33
Main site or place of performance:

Winchester Hampshire.

II.2.4)Description of the procurement:

The successful Applicant and their team will be required to work with the Contracting Authority and its other technical and professional advisors to produce designs considering sustainability as an important factor in project design construction and future operations. Building solutions will need to achieve BREEAM excellent standard as minimum. Bream outstanding is Contracting Authority's aspiration. It will be crucial that any design is practical for a construction point of view and commercially viable in terms of attracting rents and income to cover cost of construction. Total fees for the successful Applicant and their team are estimated at 3 000 000 GBP excluding VAT on the basis that the Contracting Authority decided to exercise all of the options specified in II.2.11) below and on the assumption of an notional construction cost of 52 000 000 GBP.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 27/07/2017
End: 31/07/2020
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Please refer to Standard Selection Questionnaire.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

It is envisaged that the Development will be taken forward in phases with gateways at the end of each phase with the Contracting Authority exercising the right at its sole discretion at the end of each Phase as to whether or not it wishes to instruct the successful Applicant in respect of the next phase: The successful Applicant will be appointed initially in respect of Phase 1 only. The phases are as follows:

— Phase 1: Disposition of uses across the Carfax and Cattlemarket sites, a strategy for improvements to the public realm, and a proposal for ‘Concept Design’ for the Carfax site (RIBA Stages 0 -2);

— Phase 2: Develop the design to planning stage (RIBA Stage 3);

— Phase 3: Technical Design (RIBA Stage 4);

— Phase 4: Construction (RIBA Stage 5) — option to novate or retain depending on chosen route for procurement;

— Phase 5: Handover and Close Out (RIBA Stage 6);

— Phase 6: In Use (RIBA Stage 7).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

All shortlisted Applicants will be required to attend an Interview for clarification and moderation as part of the tender process. All those who attend the interview will receive an honorarium of 3 000 GBP plus VAT. There are minimum requirements for participation in this procurement as specified in the procurement documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The lead firm of Architects are required to be registered with the Architects Registration Board or European equivalent.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As set out in the procurement documents which are available to download. The Contracting Authority will be using the NEC Form of Professional Services Appointment ( NEC 3) subject to amendments as the Contracting Authority reasonably deems necessary. No material amendments will be permitted.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/05/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 22/05/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

All interested applicants who wish to express an interest in this procurement must first register with the RIBA by completing the form available at https://ribacompetitions.wufoo.eu/forms/station-approach-winchester/ They will then be issued with a unique link which must be used to submit the standard selection questionnaire. Applicants should ensure that they register at least 48 hours before the deadline for submission of expressions of interest in order that the link may be issued.

The Council has elected not to divide this procurement into Lots in order to obtain a more economically advantageous outcome by appointing a single service provider to provide the Services. The Council reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award the contract for part of the Services at its sole discretion. For the avoidance of doubt all costs incurred by any applicant and/or tenderer before signature of any appointment with the Council shall be incurred entirely at that applicant's or tenderer's risk.

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice The Strand
London
WC1A 2LL
United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Council will observe a 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers before entering into the contract. That notification will provide the information required by Regulation 86 about the award decision.

VI.4.4)Service from which information about the review procedure may be obtained
Crown Commercial Service
125 Kingsgate
London
WC2B 6NH
United Kingdom
VI.5)Date of dispatch of this notice:
28/03/2017