Services - 120342-2017

31/03/2017    S64    - - Services - Contract notice - Competitive procedure with negotiation 

United Kingdom-London: Construction project management services

2017/S 064-120342

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
National Heritage Memorial Fund
United Kingdom
7 Holbein Place
London
SW1W 8NR
United Kingdom
Contact person: Yumna Zain
Telephone: +44 207591-6023
E-mail: ROSS2018@hlf.org.uk
NUTS code: UK

Internet address(es):

Main address: www.hlf.org.uk

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

National Heritage Memorial Fund — Register of Support Services 2018 to 2022 — Construction Project Management Services.

Reference number: HLF/Finance/0193
II.1.2)Main CPV code
71541000
II.1.3)Type of contract
Services
II.1.4)Short description:

Construction project management specialist expertise and skills.

Consultants must be appropriately qualified and experienced, willing to engage with applicants and grantees to guide them towards achieving best practice.

Consultants must demonstrate continuous professional development through membership of an appropriate professional body and experience of working with clients from a range of different sectors. Consultants should also have experience of working through different procurement routes to deliver construction projects and have experience of physical works to buildings, structures or sites of heritage interest.

We are seeking to recruit up to 50 individuals who can work across the UK.

II.1.5)Estimated total value
Value excluding VAT: 7 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Context

In order to provide maximum flexibility we intend to procure specialists, entitled Consultants, who must be available to assist in projects across the whole of the UK.

Consultants may be deployed across all of the key steps of our grant development, assessment and monitoring phases as noted below:

— Development,

— First and/or second round application,

— Delivery,

— Post completion evaluation and review.

Roles

The Consultants role on any individual case will be defined at the time of commissioning and will involve 1 or more of the following functions:

A) Mentoring Projects:

— Facilitating grantees to identify and remove blockages to the development and/or delivery of their project.

— Using specialist knowledge and experience to support grantees to help develop and deliver their project's vision.

— Supporting grantees to undertake learning and development opportunities relevant to their project's objectives.

B) Monitoring Projects:

— Undertaking risk assessment (building on HLF analysis) and developing an agreed risk monitoring plan. Providing mentoring support to reduce risk(s) in accordance with risk monitoring plan.

— Ensuring compliance with HLF requirements and reporting on progress against the project plan and project budget.

— Providing expert advice on project management arrangements, procurement and cost and programme plans to support HLF decision making.

— Evaluating projects and their impact on people, communities and heritage.

C) Providing Expert Advice:

— Supporting HLF's decision making process by commenting on aspects of a project application relevant to the Consultant's area of expertise.

D) Projects that have completed but are still in contract may require further consultancy support in line with 1 of the 3 roles above.

Construction project management specialist expertise and skills — As described in II.1.4 of this notice.

Mentoring expertise and skills.

In addition to the specialist expertise described earlier, all Consultants must demonstrate skills and experience in Mentoring, namely the ability to:

— Use observing, listening and questions to understand the applicant/grantee's situation and facilitate their thought processes.

— Facilitate those involved with the project to identify solutions and actions.

— Support the project to achieve its aims and high quality work.

— Support the project to set goals and agree methods of measuring progress towards them.

— Help the project to develop the competencies needed to take the project forward without developing a dependency on the Consultant.

— Support the project to meet deadlines.

— Support the project to adopt best practice or fitness for purpose.

— Encourage a commitment to action and the development of lasting organisational growth and change.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 7 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2018
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

We would normally re-tender but also reserve the right to extend for up to 24 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 100
Objective criteria for choosing the limited number of candidates:

All candidates who register an interest on Delta e-sourcing are invited to tender.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Bidders must register via the electronic tender management portal, ‘Delta’, using the following link: https://www.delta-esourcing.com/

Bidders must click on the ‘Supplier Register’ button and complete the questionnaire to register. This will make their details available to HLF and other buyers who use Delta to manage their tenders.

Please register as a supplier by Wednesday 3.5.2017.

Full details will be in the tender documents from the tender-box which will open on 08.5.2017. Login and use access code 6C64C77SP8 on that day.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

The following or their international equivalents are mandatory.

Qualifications:

Degree or equivalent in building surveying or structural engineering;

Degree or equivalent in quantity surveying;

Degree or equivalent in architecture (incl. architectural technicians);

Degree or equivalent in Construction Project Management.

Full membership of the following professional bodies:

Royal Institute of Chartered Surveyors or equivalent;

Royal Institute of British Architects;

Royal Society of Architects in Wales;

Royal Society of Ulster Architects;

Royal Incorporation of Architects in Scotland;

Association for Project Management or equivalent;

Institute of Historic Building Conservation;

Landscape Institute;

Chartered Association of Building Engineers;

Chartered Institute of Architectural Technicians;

Chartered Institute of Building.

III.2.2)Contract performance conditions:

Bidders must register via the electronic tender management portal, ‘Delta’, using the following link: https://www.delta-esourcing.com/

Bidders must click on the ‘Supplier Register’ button and complete the questionnaire to register. This will make their details available to HLF and other buyers who use Delta to manage their tenders.

Please register as a supplier by Wednesday 3.5.2017.

Full details will be in the tender documents from the tender-box which will open on 08.5.2017. Login and use access code 6C64C77SP8 on that day.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/05/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 08/05/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 01/04/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

April 2021 or April 2023.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Construction-project-management-services./6C64C77SP8

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/6C64C77SP8

GO Reference: GO-2017329-PRO-9897609.

VI.4)Procedures for review
VI.4.1)Review body
National Heritage Memorial Fund
7 Holbein Place
London
SW1W 8NR
United Kingdom
Telephone: +44 2075916023
E-mail: ROSS2018@hlf.org.uk

Internet address: www.hlf.org.uk

VI.4.2)Body responsible for mediation procedures
National Heritage Memorial Fund
7 Holbein Place
London
SW1W 8NR
United Kingdom
Telephone: +44 2075916023
E-mail: ROSS2018@hlf.org.uk

Internet address: www.hlf.org.uk

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Making a complaint

We try to give the highest possible standard of customer service, but are aware that sometimes things may go wrong. If you are unhappy or dissatisfied with your contact with us, a grant application that you have made or a grant awarded to you by HLF or NHMF, please contact the office you first dealt with who will try to put things right. If you are unsure who to speak to, or if you do not want to speak to the person involved in your complaint, please contact the Customer Information team.

Find out more about our complaints procedure in the following leaflets:

— Download Making a complaint in England, Northern Ireland and Wales,

— Download Making a complaint in Scotland.

From https://www.hlf.org.uk/about-us/contact-us/customer-service#bottom

Making a complaint will not affect, in any way, the level of service you receive from us.

As part of our commitment to providing an open and transparent service we publish reports made by the Independent Complaints Reviewer (ICR) on stage 3 complaints on our website, but we will only do this with your permission. We also publish HLF's response to the ICR's recommendation.

VI.4.4)Service from which information about the review procedure may be obtained
National Heritage Memorial Fund
7 Holbein Place
London
SW1W 8NR
United Kingdom
Telephone: +44 2075916023
E-mail: ROSS2018@hlf.org.uk

Internet address: www.hlf.org.uk

VI.5)Date of dispatch of this notice:
29/03/2017