Works - 129719-2017

07/04/2017    S69    - - Works - Contract notice - Open procedure 

United Kingdom-Glasgow: Construction work

2017/S 069-129719

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Willow Tea Rooms Trust c/o Doig and Smith
Kintyre House, 205 West George Street
G2 2LW
United Kingdom
Contact person: Pauline Parke
Telephone: +44 1412414600
NUTS code: UK

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
The Willow Tea Rooms Trust
215 Sauchiehall Street
G2 3EX
United Kingdom
Contact person: Jean Sinclair
Telephone: +44 1413327696
NUTS code: UKM34

Internet address(es):

Main address:

Address of the buyer profile:

I.4)Type of the contracting authority
Other type: Trust Organisation subject to Public Funding.
I.5)Main activity
Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

Scope of the Procurement.

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The Willow Tea Rooms Trust (WTRT) will be undertaking alterations and refurbishment of the existing Willow Tea Rooms building at 217 Sauchiehall Street and the adjoining building at 215 Sauchiehall Street. This document summarises the key project information and provides background information on the buildings and the current issues and needs which have led to the requirement for a suitably qualified contractor to undertake the works.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM34
II.2.4)Description of the procurement:

Stage 1 — ESPD.

Assessment of the European Single Procurement Document (ESPD Scotland) short-listing 4 — 6 companies for Invitation to Tender.

Stage 2 — Invitation to Tender (ITT)

— Submission of tender bids.

— Technical and Commercial evaluation (Which may require a Presentation and formal interview).


— All documentation relating to this tender will be available electronically via the Scotgov Portal at

— All bidders responding to the opportunity are to complete the accompanying ESPD. This will be assessed for quality to identify suppliers to be shortlisted for tendering.

— The number of suppliers who may be selected to proceed to be invited to submit tenders will be restricted to a minimum of 4 and a maximum of 6 bidders.

— The Willow Tea Rooms Trust will automatically inform all unsuccessful applicants who respond to the ESPD of their scoring at the ESPD stage and the reasons for the decisions taken.

Invitation to Tender (ITT)

Invitations to tender will be restricted to those suppliers that are shortlisted from the pre-qualification process.

The ITT will comprise quality and price elements. The price element will be converted to a score and the Quality / Price ratio of 60 % / 40 % will then be used to combine the scores and produce a final total score for each bid. The quality score will come from the quality element of the submission. The Client reserves the right to conduct interviews and use these to review and confirm quality scores.

ESPD 4C.1 Include details of 5 number projects that are listed, conservation projects, specialist repairs, historically significant etc.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/08/2017
End: 31/05/2018
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

ESPD 4A.1 Statement.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/05/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 01/05/2017
Local time: 12:30

Doig and Smith, Glasgow.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref: 490628)

Download the ESPD document here:

VI.4)Procedures for review
VI.4.1)Review body
Doig and Smith
Kintyre House
G2 2LW
United Kingdom
Telephone: +44 1412414600

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: