Services - 139413-2017

13/04/2017    S73    - - Services - Contract notice - Restricted procedure 

United Kingdom-Edinburgh: Construction consultancy services

2017/S 073-139413

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
United Kingdom
Contact person: Laura Skinner
Telephone: +44 1316502508
NUTS code: UKM25

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Commissioning Manager.

Reference number: EC0717
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The University of Edinburgh wishes to appoint the services of a Commissioning Management Officer (CMO) for the Darwin tower Main Contract Works. The Commissioning Manager shall work on the project from pre-tender through to final completion including a one year soft landings process, the role will be from RIBA Stage 2 to RIBA Stage 8. This direct appointment with The University is not a hands on physical commissioning role but involves the management of the commissioning process/leading the contracting team through this process.

II.1.5)Estimated total value
Value excluding VAT: 300 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM25
Main site or place of performance:


II.2.4)Description of the procurement:

The Commissioning Officer will be responsible for managing the commissioning, setting to work and validating as applicable all mechanical and electrical services installed through the Enabling Works Contract.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 69
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that works will not run to schedule so the appointment may be extended till they are complete.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

As detailed within the ESPD document on PCS-Tender.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

There is a possibility that additional CMO coverage will be required in other areas of the campus therefore two individuals must be available to be designated as CMO's for the University.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

4A.2 Statement

Chartered Engineer membership or equivalent.

Bidder representatives proposed must have an Engineering degree.

III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

While no minimum turnover is requested, the University reserves the right to examine accounts to determine that the bidder has sufficient financial stability to undertake the service. Please see ESPD qualification questionnaire for details.

ESPD 4B.5.1 and 4B.5.2 Statement

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Professional Indemnity Insurance = 2 000 000 GBP

Please note it is a legal requirement that all bidders hold a minimum of 5 000 000 GBP Employers (Compulsory) Liability insurance except those companies which are exempt in specific circumstances. For further guidance see:

III.1.3)Technical and professional ability
List and brief description of selection criteria:

4C.6.1 Statement.

Minimum level(s) of standards possibly required:

Bidder representatives proposed must have an Engineering degree.

Bidder representatives proposed to fulfil the Commissioning role must have knowledge and experience of BISREA soft landing process.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/05/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 25/05/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 01/09/2017
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

We will apply a 2-stage process:

Stage 1 — Pre-Qualification via the submission of the completed ESPD (Scotland).Bidders must pass the minimum standards (pass/fail) sections of the ESPD (Scotland). These can be found within the qualification envelope of PCS-T.

Bidders must complete the technical envelope. Specific statements detailing the requirement are detailed below. The responses to these statements will be scored as per the scoring methodology also detailed below. We will take the six highest scoring bidders through to the ITT stage and they will be invited to submit a tender.

Stage 2 — The University will evaluate all shortlisted bidders/tenderers ITT submissions via undertaking a Quality/Technical (including an interview assessment) and Commercial/cost evaluation.

Technical (Quality) Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. Cost — the bidder who submits the lowest cost will be awarded the maximum score attributed to the Commercial (Cost) section and others awarded a score pro rata, in relation to the lowest bid.

For further details on the Technical (Quality)/Commercial (Cost) breakdown please see ESPD document.

Scoring Methodology:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

ESPD 4C.1.2 Statement — 90 % (30 % per example)

Bidders will be required to provide 3 examples of Commissioning Manager services carried out during the past 5 years that demonstrate that they have the relevant experience to deliver the services as described in the Contract Notice.

It is essential that the Commissioning Manager/s actively working on the project have experience managing the commissioning of M&E systems and also validating CL2 and CL3 laboratories in highly serviced complex environments. Projects should show that your organisation was leading the commissioning exercise, has brought the projects to a successful completion and monitored the occupation phase.

Bidders examples should include the following:

Description of the project and its accommodation,

Final construction value,

Bidder role in the projects,

Significant challenges,

Name of Design Lead and Main Contractor,

Name and address of the client contact to provide the University with a reference,

Coloured images of the interior and exterior.

Contract type

ESPD 4C.8.1 Statement (worth 10 %)

Bidders will be required to confirm the number of managerial staff for the last 3 years.

Please provide information on staff numbers in the following areas:

CMO Services,

Clerical Support,

Managerial Support.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 8044. For more information see:

(SC Ref:490544).

VI.4)Procedures for review
VI.4.1)Review body
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
United Kingdom
Telephone: +44 1316502508

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: