Services - 154624-2017

25/04/2017    S80    - - Services - Contract award notice - Competitive dialogue 

United Kingdom-Cheltenham: IT services: consulting, software development, Internet and support

2017/S 080-154624

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Higher Education Statistics Agency Limited
95 Promenade
Cheltenham
GL50 1HZ
United Kingdom
Contact person: Tim Rigby
Telephone: +44 1242211470
E-mail: df-procurement@hesa.ac.uk
NUTS code: UKK13

Internet address(es):

Main address: https://www.hesa.ac.uk

I.2)Information about joint procurement
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Data Futures Programme.

II.1.2)Main CPV code
72000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Higher Education Statistics Agency Limited (‘HESA’) collects a range of data from approximately 260 higher education (‘HE’) providers across the UK and is regarded as a global leader in HE data collection and dissemination. HESA provides data to UK government and HE funding bodies to support their work in regulating and funding HE providers. In addition, information derived from the data is published as official statistics in many accessible formats for use by a wide range of organisations and individuals.

This contract will fundamentally redesign and transform HESA's student data collection and dissemination processes. HESA's vision is for a modernised and more efficient approach to collecting data that is able to respond to a wide range of data users. HESA's objective for this procurement was to create more relevant, reliable, comprehensive and timely information about HE for the benefit of the sector, and deliver this in efficient ways which will reduce the burden on providers.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 5 500 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48000000
48100000
48190000
48463000
48612000
48613000
72200000
72212463
72220000
72221000
72222100
72222200
72222300
72223000
72224100
72227000
72246000
72250000
72254000
72254100
72260000
72261000
72263000
72267000
72267100
72268000
72310000
72314000
72316000
72317000
72322000
72500000
79330000
79400000
79411000
79411100
79420000
79996000
II.2.3)Place of performance
NUTS code: UKK13
Main site or place of performance:

Gloucestershire.

II.2.4)Description of the procurement:

HESA's Data Futures Programme will redesign the way HESA collects, stores, analyses, and disseminates higher education data. Currently HESA operates 12 data collection streams which each have their own bespoke systems, processes and data model.

The appointed supplier will: i) Redesign the way HESA specifies, collects, stores, analyses and disseminates data relating to students undertaking higher education (including personal, subject, course and module data); and ii) deliver the new collection system for HESA to operate (see the ‘Part 1’ requirement below). The solution is anticipated to be operated by HESA as part of its ‘business as usual’ procedures (see the ‘Part 2’ requirement below). HESA sought a cloud-based solution which is flexible and scalable so it can be configured in the future, by HESA, to support all HESA collection streams.

II.2.5)Award criteria
Quality criterion - Name: Project plan / Weighting: 2.5
Quality criterion - Name: Detailed solution design / Weighting: 5
Quality criterion - Name: Solution implementation approach / Weighting: 5
Quality criterion - Name: Transition and knowledge transfer / Weighting: 4.5
Quality criterion - Name: Ongoing operation / Weighting: 7
Quality criterion - Name: Solution and functionality / Weighting: 51
Cost criterion - Name: Cost / Weighting: 25
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 071-123465
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Title:

Data Futures Programme

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/03/2017
V.2.2)Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Civica UK Limited
Putney
London
United Kingdom
NUTS code: UKI
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 7 500 000.00 EUR
Total value of the contract/lot: 5 500 000.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

The appointed supplier will be required to provide the following services:

— The ‘Part 1’ requirement (including programme and project management; Data governance design; Data specification and system design; Business process design; Solution design and development; Alpha piloting (2017/18); Beta piloting (2018/19); Support to HESA led communication and stakeholder engagement work streams; Provision of a test environment; Implementation and integration of the solution with full handover to HESA at the end of the 2019/20 collection cycle; and

— The ‘Part 2’ requirement (including ensuring that the solution shall be licensed to it by the supplier, including any COTS products therein) for a period following completion of the Part 1 Requirement. HESA also has an option to extend the contract to acquire support and maintenance services from the supplier in respect of the solution.

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079477882

Internet address: www.justice.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Any appeals should be promptly brought to the attention of the Chief Executive of HESA at the address specified in Section I) above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the time-scales specified by the applicable law, including, without limitation, the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
21/04/2017