United Kingdom-Edinburgh: Construction work for university buildings
Section I: Contracting authority
Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
Section II: Object
EC0778 Main Contractor Murchison House.
The University of Edinburgh wishes to appoint a Main Contractor to refurbish Murchison House to provide office based activity on levels 3, 4 and 5 for ERI and the College Office with student facing activity on levels 1 and 2. The construction is to be handed over in two phases with Levels 3, 4 and 5 released 3 months ahead of the rest of the building which will then be occupied.
The building is located on the live Kings Buildings Campus adjacent to student accommodation. It is Grade B Listed and Planning and Listed Building Consents have already been obtained with conditions still to be discharged. An asbestos removal contract is currently underway throughout the building and will be completed prior to the commencement of the main contract works.
Our Kings Building campus.
Explanation of Requirement.
Scope of Appointment.
We wish to appoint a Main Contractor who on completion of the Works will ensure that the University will be able to provide a dynamic multi-functional building with state of the art teaching and study spaces at the lower levels to cater for developing student working patterns. The upper levels will comprise a mix of decant space, College Office and ERI accommodation. The following breakdown of accommodation is required:
— a mix of flexible student study areas comprising group study rooms, computer labs and flexible open plan spaces using a variety of loose and fitted furniture with integrated IT;
— a teaching hub comprising flexible teaching and learning spaces including lecture theatres, teaching studios and teaching rooms all with AV equipment;
— flexible study spaces that can be easily adapted for examinations and other purposes at certain times of the year;
— student services accommodation with offices, consultation rooms and information points;
— a social hub centred around an entrance level café adjacent to informal study areas;
— contemporary staff offices, break out/ collaboration areas and meeting rooms; state of the art incubation units/ industry collaboration spaces; exhibition spaces.
The University will take the six highest scoring suppliers through to the ITT stage and they will be invited to submit a tender and attend an interview.
0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.
1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.
2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.
3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
As detailed within this notice and our ESPD documentation.
Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
Bidders will be required to have a ‘general’ yearly turnover threshold value of 14 000 000 GBP for the last three years prior to the date of proposed contract award.
ESPD statement 4B.5.1
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Note: There is no requirement for separate product liability insurance as the monetary value detailed against public liability insurance is inclusive of both types of insurance.
Employer's (Compulsory) Liability Insurance = 5 000 000 GBP.
Public Liability Insurance = 5 000 000 GBP.
Professional Indemnity Insurance = 2 000 000 GBP.
ESPD 4C.1 1st Statement.
Provide information for 3 relevant construction projects that your organisation has been the Main Contractor for in the past 5 years, which are over 5 000 000 GBP in value and include phased delivery and the construction of student focused accommodation.
Description of the project and its accommodation (including whether new build or refurbishment).
Final construction value.
Contract start and completion dates.
Location (incl. whether city centre or green field).
Name & address of the client contact to provide the University with a reference.
Coloured images of the interior & exterior.
Any awards the building has achieved.
Your examples must be from within the last 5 years.
NOTE: If you are unable to provide any examples please explain why you cannot provide examples.
NOTE: Please also include the name of each Customer Organisation along with their contact details i.e. Name, Telephone Number, email address.
Your examples must be from within the last 5 years. They do not need to be fully complete but if they are not finished must be no more than two months from practical completion.
Responses to be a maximum of 2 A4 pages of text excluding images per project example.
Weighting 75 percent — 25 percent per example).
Describe your quality control procedures for managing: quality of construction; communication with campus users and neighbours and; management of the handover process and post construction issues.
Responses to be a maximum of 2 A4 pages of text.
(weighting 10 percent).
Describe the team management processes that your organisation currently utilises in managing construction phases outlining: senior management input and client reporting; co-ordination of your sub-contractors and; dispute resolution.
(Weighting 15 percent).
Section IV: Procedure
Section VI: Complementary information
The University will be requesting evidence from bidders, details of the Fair Work Practices they have in place. Detailed information will be contained within our Invitation to Tender (ITT) documentation.
Funding for this project is still to be fully approved.
We will apply a two stage process:
Stage 1 — Pre-Qualification via the submission of the completed ESPD (Scotland).
— Bidders must pass the minimum standards (pass/fail) sections of the ESPD (Scotland). These can be found within the qualification envelope of PCS-T. Statements detailing the specific requirements can be found within Section III 1.1 & 1.2 and Section VI (VI.3) of the Contract Notice.
— Bidders must complete the technical envelope. Specific statements detailing the requirement can be found within Section III 1.3 of the Contract Notice. The responses to these statements will be scored as per the scoring methodology detailed within Section 3 below. We will take the six highest scoring bidders through to the ITT stage and they will be invited to submit a tender.
Stage 2 — Invitation to Tender (ITT).
The University will evaluate all shortlisted bidders/tenderers ITT submissions via undertaking a Quality/Technical and Commercial evaluation. Those bidders who have submitted a tender return will also be invited to interview. The ITT quality questionnaire will be marked and a further mark (for the interview) will be incorporated into the overall ITT quality score.
Technical (Quality) Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and your submission scores 3 points out of 4 for that question then you will receive 7.5 percent out of a possible 10 percent. eg in the event you score 4 out of 4 for all our quality questions and score 100 then you will be awarded the maximum score of 20 percent. In the event you score 2 out of 4 for all questions then your score will be 50 percent out of the quality percentage of 20 percent therefore your score would be 10 percent. Cost — the bidder who submits the lowest cost will be awarded the maximum score 80 percent and the others awarded a score pro rata, in relation to the lowest bid.
The quality and commercial score will be combined to give each bidder/tenderer an overall total score.
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 8155. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Under the terms of our Contract the University will impose on the successful supplier condition/s in that the appointed supplier will be required to deliver Community Benefits in support of the University's economic and social objectives.
Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
The nature of the Community Benefits to be delivered will be set out in our tender documents and details included within our contract award documentation.