Services - 16069-2018

13/01/2018    S9    - - Services - Contract notice - Restricted procedure 

United Kingdom-London: School cleaning services

2018/S 009-016069

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Marylebone Boys' School
60 Christchurch Avenue
London
NW6 7BH
United Kingdom
Contact person: Lorraine Ashover
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS code: UK

Internet address(es):

Main address: http://www.maryleboneschool.org/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/minervapcs/aspx/Tenders/Current
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/minervapcs/aspx/Tenders/Current
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Other type: Education Institute
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

School Cleaning and Catering Services

II.1.2)Main CPV code
90919300
II.1.3)Type of contract
Services
II.1.4)Short description:

Provision of cleaning and catering services for Marylebone Boys' School in Paddington.

Marylebone Boys' School is moving into a new building just before the start of the September 2018 school term. The cleaning and catering services are to be carried out in this new building.

Both services are being tendered for an initial period of 3 years with a possibility to extend the contracts for 2 further periods of 12 months each.

The services are being tendered as 2 separate lots:

Lot 1: Cleaning service.

Lot 2: Catering service.

TUPE is expected to apply and the relevant information has been provided within the tender documentation.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

School Cleaning Services

Lot No: 1
II.2.2)Additional CPV code(s)
90900000
90910000
90919300
90911200
II.2.3)Place of performance
NUTS code: UKI32
Main site or place of performance:

Marylebone Boys' School, North Wharf Road, London, W2 1LE.

II.2.4)Description of the procurement:

Provision of a school cleaning service at the school. The cleaning service in each school is to include a full term-time daily clean Monday to Friday and periodic deep cleans throughout the year.

There may some requirements outside of the 39 weeks term time as part of the school's anticipated lettings programme and, eventually, may be required up to 52 weeks per annum.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months each meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

School Catering Services

Lot No: 2
II.2.2)Additional CPV code(s)
55520000
55524000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Marylebone Boys' School, North Wharf Road, London, W2 1LE.

II.2.4)Description of the procurement:

Provision of a school catering service for Marylebone Boys' School in London.

This includes the supply of breakfast, morning break and full lunch services. Hospitality food services may also be required occasionally.

Additionally, space has been designated for a 6th Form Cafe which will need to be developed in readiness for the academic year 2019/20. Investment in the Cafe and general catering service is sought.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 750 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months each meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/02/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 06/03/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2023.

VI.2)Information about electronic workflows
VI.3)Additional information:

This is a best estimate of the date, time and location based on what is known at the time of dispatch of this notice.

VI.4)Procedures for review
VI.4.1)Review body
Please refer to Section V1.4.3
Please refer to Section V1.4.3
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Marylebone Boys' School will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/01/2018