Services - 163266-2018

14/04/2018    S73    - - Services - Contract notice - Open procedure 

Norway-Notodden: Radioactive-, toxic-, medical- and hazardous waste services

2018/S 073-163266

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
IRMAT AS
984 364 458
Postboks 13
Notodden
3671
Norway
Contact person: Geir Allum Sørensen
Telephone: +47 97051452
E-mail: geir@mepex.no
NUTS code: NO

Internet address(es):

Main address: https://permalink.mercell.com/81162300.aspx

Address of the buyer profile: http://www.mepex.no/

I.1)Name and addresses
IRMAT AS
Notodden
Norway
E-mail: geir@mepex.no
NUTS code: NO034

Internet address(es):

Main address: www.irmat.no

I.1)Name and addresses
Kongsberg Kommune
Kongsberg
Norway
E-mail: geir@mepex.no
NUTS code: NO034

Internet address(es):

Main address: www.kongsberg.kommune.no

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://permalink.mercell.com/81162300.aspx
Additional information can be obtained from another address:
Mercell Norge AS
Karihaugveien 89
Oslo
1086
Norway
E-mail: support@mercell.com
NUTS code: NO

Internet address(es):

Main address: https://permalink.mercell.com/81162300.aspx

Tenders or requests to participate must be submitted electronically via: https://permalink.mercell.com/81162300.aspx
I.4)Type of the contracting authority
Regional or local agency/office
I.5)Main activity
Other activity: Municipal and inter-municipal waste services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Tender Contest, Transport and Treatment of Hazardous Waste 2018 Irmat and Kongsberg

II.1.2)Main CPV code
90520000
II.1.3)Type of contract
Services
II.1.4)Short description:

The procurement is for the transport and treatment of 180 tonnes of hazardous waste, sorted into IBC, full barrels, pallets with pallet edges and small plastic boxes (30 litres). Windows in stands. The waste from businesses and households will be delivered in one waste flow.

The waste is collected from 5 recycling stations to order, weekly collections from the two major facilities whilst the smaller facilities are empties 2 to 12 times a year to order. Tenderers shall provide a proper chemist service for 2 annual sortings of non-identified waste.

Separate contracts will be signed with two contracting authorities, the waste will be divided into 3 groups with a separate total price evaluation per group. 2 to 6 contracts can be signed in the competition. The contracts will be identical with the exception of information on the contracting authority and what waste codes are included in the tender. Tenders can be submitted for parts of the procurement.

The contracts will be valid for 3 years from 1.7.2018 to 30.6.2021, with an option for the contracting authority to extend the contract for 1+1 year.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: NO032
NUTS code: NO034
II.2.4)Description of the procurement:

The waste included in the competition is divided into 3 packages for each of the two areas included in the competition (IRMAT and Kongsberg). There will, thus, be up to 6 individual contracts. The volume will be divided between 3 collection places within IRMAT and 2 for the Kongsberg contracts. One contract will cover all the collection places within the area per product package.

The three packages are for:

Package 1: Windows with chlorinated paraffin pollution, PCB and possibly phthalate. The windows are mostly stacked in a suitable stand for loading by the winner of the tender.

Package 2: Batteries, divided between small batteries and lead accumulators. Small batteries are stored in full plastic barrels, lithium batteries will have fire retardant matter in the barrel. Lead accumulators are stacked on pallets with pallet edges.

Package 3: Chemicals in different packaging. The packaging includes approx. 30 litre plastic boxes, full steel and plastic barrels, pallet edges covered in plastic and IBC. In addition there is a separate waste oil tank of 6,000 litres at Kongsberg (Gomsrud). This requires a suction vehicle for emptying it. Regarding windows from IRMAT, the contracting authority would like the option to transport the windows itself to the tenderer´s downstream system. The achieved delivery discount as opposed to collection, is to be filled in at the bottom of the price form, as well as the address for the delivery.

The amounts of the individual packages, divided between place and product group, are in the document Price and Signature Form. There is no data divided between period or type of packaging.

Hazardous waste received from households is sorted and stored in a buffer store until it is collected. Any sorting errors discovered by the tenderer shall be reported back to the contracting authority continually in order to raise the quality of the sorting.

Waste that the receiver does not recognise, or where there is uncertainty of the content and compatibility, is to be put aside in a separate cupboard pending a periodic visit from a chemist. 2 visits by chemists per year per area are given in the table for pricing. All costs incurred for this shall be added to the unit price per visit. There could be orders for both less and more of such visits per contract party within package 3 per annum.

The expectation is that the chemist will undertake a qualified sorting of goods during their visit, including feedback to local service providers for training.

The tenderer shall see to transport and ensure that there is the necessary equipment for carrying out the assignment.

The waste is to be collected continually with a response time from an order being placed to collection of maximum 6 working days. The tenderer´s driver is to load the unweighed waste in a secure way. The tenderer will take over responsibility for the waste when the loading starts up until final disposal / re-use of the material.

The tenderer shall ensure that all hazardous waste within these contracts is delivered to the treatment facilities as agreed.

In addition to weighing on the contracting authority´s scales upon collection, the waste shall be weighed on certified scales upon receipt at the treatment facility. This weight will form the basis for invoicing the service and shall be checked against the read weight at the contracting authority.

The treatment facility shall have an active reception check and any deviations are to be documented by photos that are to be sent to the contracting authority. If there are repeated deviations, the contracting authority will assess measures for communication with households and businesses to improve the quality. This must not prevent the treatment facility from taking the waste in accordance with the contracts.

The contracting authority requires that all waste is temporarily stored, treated and finally disposed of in accordance with Norwegian rules. Furthermore, any export of individual fractions is to be done with the necessary licences (notifications).

Otherwise, see the attached documentation.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/07/2018
End: 30/06/2021
This contract is subject to renewal: yes
Description of renewals:

The contracting authority has an option, on a free basis, to extend the contract period for 1+1 year for relevant contracts.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The contracting authority has an option, on a free basis, to extend the contract period for 1+1 year for relevant contracts.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The tenderer must be a legally established company. Norwegian companies: Updated Company Registration Certificate.

Foreign companies: Certificate of legal registation in the country where the company was established.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

See the attached contract text.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/05/2018
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Danish, Norwegian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 18/05/2018
Local time: 13:00
Place:

The tenders will not be opened in public.

Information about authorised persons and opening procedure:

The tenders will not be opened in public.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Mepex Consult AS
Asker
Norway
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
12/04/2018