Works - 167236-2017

04/05/2017    S86    - - Works - Contract notice - Open procedure 

United Kingdom-Portsmouth: Construction work for water projects

2017/S 086-167236

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31

Internet address(es):

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.portsmouth.gov.uk/ext/business/business.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Coastal Engineering Minor Works Framework — Southern England — 2017-2021.

II.1.2)Main CPV code
45240000
II.1.3)Type of contract
Works
II.1.4)Short description:

On behalf of the Eastern Solent Coastal Partnership (ESCP), Portsmouth City Council is inviting tenders from suitably experienced suppliers for inclusion on a multiple-lot framework agreement for the delivery of minor coastal engineering works across a number of authorities along the south coast of England.

The Authority is targeting to have awarded the framework by mid-July 2017 with a subsequent commencement date of late July 2017.

The framework agreement will be available for the contracting authorities named within the Invitation to Tender documentation to let call off contracts for 4 years.

The value of the framework across all Lots is estimated to be in the region of 1 500 000 GBP per annum and up to 6 000 000 GBP across the duration of the framework. These values are for guidance only and are not guaranteed minimum or maximum values, which may be exceeded due to unforeseen circumstances such as storm damage.

II.1.5)Estimated total value
Value excluding VAT: 6 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Minor Coastal Maintenance

Lot No: 1
II.2.2)Additional CPV code(s)
45240000
45243000
45243500
45243510
45246400
45246410
II.2.3)Place of performance
NUTS code: UKJ3
NUTS code: UKJ24
NUTS code: UKK21
NUTS code: UKK22
II.2.4)Description of the procurement:

This Lot will be for non-complex and low value planned or reactive maintenance works up to a typical value of 20 000 GBP. Example works may include, but are not limited to, repointing, concrete slab and seawall remedials, seawall hand railing, debris removal, urgent H&Sworks, flap valves, concrete bagwork, prom and slipway clearances.

By exception the value of works through this Lot may exceed 20 000 GBP in circumstances such as, but not limited to, longer term, multiple phase non-complex works or emergency works. In order to establish the Lot bids are invited for the delivery of armorloc revetment repairs at Warblington, Havant. The estimated value of the works is approximately £10k with works due to commence on 31.7.2017 and to be completed by 18.8.2017. In the event that the successful bidder/s are unable to demonstrate experience of undertaking a broad range of works activities they will still be awarded the individual contract but may not be awarded a place on the Primary Tier.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

To enable the framework to remain effective throughout its duration flexibility is being built into its operation through the use of supplier tiering and the optional use of special mini-competitions to re-establish Lot structures or create additional specialist Lots and/or sub-Lots as required.

Primary Tiers will contain the highest ranked suppliers for their respective Lots and will be approached in the first instance for the majority of Package Orders and standard works relevant to that Lot. In order to be appointed a place on the Primary Tier suppliers must commit to undertaking works within the Eastern Solent Coastal Partnership region covering Portsmouth, Havant, Fareham and Gosport for any value of work and Chichester, Eastleigh & Southampton and the New Forest in respect of works valued at 5 000 GBP upwards.

Secondary Tiers will be used on a reserve basis if there are capacity or capability issues with Primary Tier suppliers. This may include for instances where Primary Tier suppliers opt out of bidding for the works; where the scope of the works are of a specialist nature and were not tested at Framework set-up; or the value of the works are anticipated to be significantly higher than typical values.

On occasion and under special circumstances, the Authority reserves the right to run special mini-competitions under this Lot to establish project specific shortlists, additional sub-Lots that may be utilised for the remaining duration of the framework or to re-establish supplier rankings across the tiers to ensure on going effective competition in the Primary Tier. New sub-Lots may be drawn up based upon geographical or specialist work considerations. Where special mini-competitions are used suppliers on both the Primary and Secondary tiers will be invited to bid. Where a requirement cannot be satisfied via this approach the Authority reserves the right to undertake further procurement processes to let individual contracts and / or further framework agreements which may or may not be advertised dependent upon the aggregate value of the works in question.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

General Coastal Works

Lot No: 2
II.2.2)Additional CPV code(s)
45240000
45243000
45243100
45243110
45243200
45243300
45243400
45243500
45243510
45243600
45244000
45244100
45246400
45246410
45246500
45246510
II.2.3)Place of performance
NUTS code: UKJ3
NUTS code: UKJ24
NUTS code: UKK22
NUTS code: UKK21
II.2.4)Description of the procurement:

This Lot will be for general coastal maintenance and civils works to construct, replace or maintain coastal structures with a typical value between 20 000 GBP and 150 000 GBP. Example works may include, but are not limited to, timber groyne & revetment works, rock armour works, historic seawall repairs, concrete slab and seawall replacement, concrete revetment replacement & repair, toe piling, rock gabions, flood embankments, and low value beach management works.

In order to establish the Lot bids are invited for the delivery of two schemes. The first scheme concerns the delivery of various timber maintenance works at East Stoke, Hayling Island. The estimated value of the works is approximately 50 000 GBP with works due to commence on 11.9.2017 and to be completed by 6.10.2017. The second scheme concerns the delivery of removal and replacement of gabion baskets at Wallington River, Fareham. The estimated value of the works is approximately £50k with works due to commence on 14.8.2017 and to be completed by 8.9.2017. Bids must be submitted for both schemes. The bidder with the highest total score for the scheme in question will be awarded that individual contract.

In the event that the successful bidder/s are unable to demonstrate experience of undertaking a broad range of works activities they will still be awarded the individual contract but may not be awarded a place on the Primary Tier.

No upper limit will be applied to the value of Work Packages, subject to suppliers passing further financial and insurance checks if required, and occasionally larger schemes such as a seawall sectional replacement may be let via this Lot.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

To enable the framework to remain effective throughout its duration flexibility is being built into its operation through the use of supplier tiering and the optional use of special mini-competitions to re-establish Lot structures or create additional specialist Lots and/or sub-Lots as required.

Primary Tiers will contain the highest ranked suppliers for their respective Lots and will be approached in the first instance for the majority of Package Orders and standard works relevant to that Lot. In order to be appointed a place on the Primary Tier suppliers must commit to undertaking works within the Eastern Solent Coastal Partnership region covering Portsmouth, Havant, Fareham &Gosport and Chichester, Eastleigh & Southampton and the New Forest in respect of works valued at £20k upwards.

Secondary Tiers will be used on a reserve basis if there are capacity or capability issues with Primary Tier suppliers. This may include for instances where Primary Tier suppliers opt out of bidding for the works; where the scope of the works are of a specialist nature and were not tested at Framework set-up; or the value of the works are anticipated to be significantly higher than typical values.

On occasion and under special circumstances, the Authority reserves the right to run special mini-competitions under this Lot to establish project specific shortlists, additional sub-Lots that may be utilised for the remaining duration of the framework or to re-establish supplier rankings across the tiers to ensure on going effective competition in the Primary Tier. New sub-Lots may be drawn up based upon geographical or specialist work considerations. Where special mini-competitions are used suppliers on both the Primary and Secondary tiers will be invited to bid. Where a requirement cannot be satisfied via this approach the Authority reserves the right to undertake further procurement processes to let individual contracts and / or further framework agreements which may or may not be advertised dependent upon the aggregate value of the works in question.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Beach Management

Lot No: 3
II.2.2)Additional CPV code(s)
45240000
45243400
II.2.3)Place of performance
NUTS code: UKJ3
NUTS code: UKJ24
NUTS code: UKK21
NUTS code: UKK22
II.2.4)Description of the procurement:

This Lot will be for beach management activities including beach nourishment and recycling using land based equipment. Example works may include but not be limited to: excavation, haulage, deposition, profiling and screening of beach material, land based importing of suitable beach material from external sources and other ground works associated with the movement of beach materials.

In order to establish the Lot bids are invited for the delivery of two schemes. The first scheme concerns the delivery of shingle recycling works at Hurst Spit, Hampshire. The estimated value of the works is approximately 4 000 GBP with works due to commence During October 2017 and to be completed by November 2017. The second scheme concerns the delivery of beach management activities at Southern Hayling Island. The estimated value of the works is approximately 150 000 GBP with works due to commence on 1.9.2017 and to be completed by October 2017. Bids must be submitted for both schemes. The bidder with the highest total score for the scheme in question will be awarded that individual contract.

Works for this Lot will typically be between 40 000 GBP and 300 000 GBP but have no upper or lower limit.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

To enable the framework to remain effective throughout its duration flexibility is being built into the operation of this Lot through the optional use of special mini-competitions to create project specific shortlists or additional specialist sub-Lots as required that may be utilised for the remaining duration of the framework. In order to be appointed a place on the Lot suppliers must commit to undertaking works within the Eastern Solent Coastal Partnership region covering Portsmouth, Havant, Fareham and Gosport for any value of work and Chichester, Eastleigh & Southampton and the New Forest in respect of works valued at 20 000 GBP upwards.

New sub-Lots may be drawn up based upon geographical or specialist work considerations. Where special mini-competitions are used all suppliers on the Lot will be invited to bid. Where a requirement cannot be satisfied via this approach the Authority reserves the right to undertake further procurement processes to let individual contracts and / or further framework agreements which may or may not be advertised dependent upon the aggregate value of the works in question.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 26
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/06/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 08/06/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Late 2020 / Early 2021.

VI.2)Information about electronic workflows
VI.3)Additional information:

The Authority reserves the option to undertake cross-Lot special mini-competitions to establish a project specific short list or new Lots for specialist work requirements that may be used for the remaining duration of the framework. Where a requirement cannot be satisfied via this approach the Authority reserves the right to undertake further procurement processes to let individual contracts and / or further framework agreements which may or may not be advertised dependent upon the aggregate value of the works in question.

VI.4)Procedures for review
VI.4.1)Review body
The High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

Internet address:https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
02/05/2017