Services - 173284-2013

28/05/2013    S101    - - Services - Contract notice - Competitive dialogue 

UK-Leeds: IT services: consulting, software development, Internet and support

2013/S 101-173284

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Health (The Authority)
UK
c/o DLA Piper UK LLP, 7th Floor, Princes Exchange, Princes Square
Contact point(s): GPSoC Team
LS1 4BY Leeds
United Kingdom
E-mail: GPSoC-R.procurement@hscic.gov.uk

Internet address(es):

General address of the contracting authority: http://systems.hscic.gov.uk/gpsoc

Electronic access to information: http://systems.hscic.gov.uk/gpsoc/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Department of Health (The Authority) Also see the list of organisations set out in VI.3)
c/o DLA Piper UK LLP, 7th Floor, Princes Exchange, Princes Square
LS1 4BY Leeds
United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
General Practice Systems of Choice ("GPSoC") Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: England, Scotland, Wales, Isle of Man & Northern Ireland.

NUTS code UKN0,UKN,UKM,UKK,UKJ,UKI,UKH,UKG,UKF,UKE,UKD,UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 100

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 325 000 000 and 1 210 000 000 GBP
II.1.5)Short description of the contract or purchase(s)

Candidates are advised to read this section in conjunction with the Memorandum of Information ("MOI") which is available at http://systems.hscic.gov.uk/gpsoc/procurement.

The current arrangements for GP Systems of Choice ("GPSoC") are described at http://systems.hscic.gov.uk/gpsoc. The aim of this procurement is to facilitate GP practice access to existing and new services and to facilitate supplier access to this market.

The Authority's requirement is for one or more framework suppliers to provide a range of GP IT systems and related products and services to general practices in the NHS in England, Scotland, Wales and Northern Ireland and Isle of Man.
The contract will be for the potential use/benefit of any of the participating bodies referred to in section VI.3) (Additional Information).
II.1.6)Common procurement vocabulary (CPV)

72000000, 48000000, 72263000, 72250000, 48814400, 72311100, 72262000, 48800000, 72225000, 48311100, 30210000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 325 000 000 and 1 210 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Authority will require a unilateral option to extend (perhaps in stages) an initial framework agreement term of two years by up to a further two years in aggregate (resulting in a total aggregate framework agreement period of four years).
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: GP Clinical IT Systems and Subsidiary Modules
1)Short description
This lot will include suppliers who offer or plan to offer services and systems that the majority of GP practices use or will be expected to use in the future. The categories of systems and services in Lot 1 are pre-determined and are listed below. Within these categories, the systems and services will be required to meet a minimum set of requirements set by the Authority and are expected to evolve during the life of the Framework.
Services provided in England under this lot will be funded by the Authority.
There will be provisions in Lot 1 to facilitate interoperation with services in Lots 2 and 3.
The systems and services in Lot 1 will be made up of Principal Clinical Systems and Services and Subsidiary Clinical Systems and Services.
The Principal Systems and Services are what are currently known as GP clinical IT systems and are integrated systems that offer, amongst other things, the following functionality: consultation and record management, prescribing, patient registration, core appointment and document management, and national services such as Choose and Book, GP2GP and the Electronic Prescribing Service.
The Subsidiary Clinical Systems and Services are additional services that interoperate with the Principal Clinical Systems and Services.
Categories of Subsidiary Clinical Systems and Services defined at the start of the procurement:
Patient transactional services
Patient clinician communication
Patient record access
Workflow and task management
Document management
Appointments
Categories of Subsidiary Clinical Systems and Services to be defined during the life of the Contract:
Mobile clinical applications
Decision support
Telehealth
Data entry forms
Bidders for Lot 1 may choose to apply to offer a single system or service or may choose to apply to offer multiple systems and services. Suppliers in Lot 1 may expand the scope of their offering during the life of the contract. Systems and services may only be offered for use on the framework once they have been assured and proven to meet the Authority's requirements for the relevant service or system.
Candidates are advised to read this section in conjunction with Section VI.3 (Additional Information) and the Memorandum of Information.
2)Common procurement vocabulary (CPV)

72000000, 48000000, 48814400, 72263000, 72250000, 48814200, 48311100

3)Quantity or scope
Estimated value excluding VAT:
Range: between 300 000 000 and 770 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 – Additional GP IT Services
1)Short description
This lot will include suppliers who offer or plan to offer additional GP IT services that interoperate with or are used alongside the systems and services offered in Lot 1. These services will be for use by GP practices and health care professionals that work with GP practices.
Examples of systems and services that may be offered in this lot include advanced/value added versions of services offered in Lot 1, patient arrival systems, physical device APIs, finance systems, hardware system maintenance and hardware.
Bidders for Lot 2 may choose to apply to offer a single system or service or may choose to apply to offer multiple systems and services. Suppliers in Lot 2 may expand the scope of their offering during the life of the Framework. The Authority will not specify requirements for these services and systems. However, there will be minimum standards that all systems and services must meet in order to be offered for use on the framework.
In England the services in this lot will be funded by the local procuring organisations.
There will be provisions in Lot 1 to facilitate interoperation with services in this lot.
Candidates are advised to read this section in conjunction with Section VI.3 (Additional Information)and the Memorandum of Information.
2)Common procurement vocabulary (CPV)

72000000, 48000000, 72263000, 72250000, 48814400, 48180000, 48814200, 72300000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 20 000 000 and 220 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Cross Care Setting Interoperable Services
1)Short description
This lot will include suppliers who offer or plan to offer services that interoperate between systems and services used in care settings outside the GP practice and systems and services in use in the GP practice.
This lot will provide a mechanism for pairs or larger groupings of suppliers to demonstrate effective interoperability and to offer a call off service for local organisations to draw down proven services for local adaptation and use.
Suppliers in Lot 3 may develop and expand the scope of their offering during the life of the Framework. The Authority will not specify requirements for these services and systems. However, there will be minimum standards that all systems and services must meet in order to be offered for use on the Framework.
Once the list of suppliers in Lot 1 is known, Lot 1 suppliers and suppliers to other care settings may work together to offer interoperable services such as document exchange and integration and standards based messaging between different organisations and systems in line with local requirements and information governance standards. This could include offering services that facilitate record sharing and sending discharge notifications and referrals between care settings.
In England the services in this lot will be funded by the local procuring organisations.
There will be provisions in Lot 1 to facilitate interoperation with services in this lot.
This lot is for interoperable services and does not include the option to procure the underlying systems that are used in other care settings.
Candidates are advised to read this section in conjunction with Section VI.3 (Additional Information) and the Memorandum of Information.
2)Common procurement vocabulary (CPV)

72000000, 48000000, 72263000, 72250000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 5 000 000 and 220 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Performance Bonds, parent company guarantees, warranties, retentions and/or other forms of security may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be set out in the Invitation to Participate in Dialogue documentation. Payments may be made by any of the participating bodies referred to in section VI.3) (Additional Information).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Authority requires that any contract awarded shall be entered into by a single legal entity on the part of the successful candidate.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed and marked in accordance with Part 4 of The Public Contracts Regulations 2006 as amended (implementing Title II Chapter VII Section 2 of Directive 2004/18/EC), on the basis of information provided in response to a Pre-Qualification Questionnaire ("PQQ") which is available on request from the Authority using the email address stated in I.1). Completed PQQs must be returned to the Authority at the address in section I.1) before the deadline specified in section IV.3.4).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See Prequalification Questionnaire.
Minimum level(s) of standards possibly required: Bidder(s) will be required to have the following minimum levels of insurance prior to the delivery of services under an awarded contract:
Public Liability GBP 10 000 000,
Employers Liability GBP 10 000 000,
Professional Indemnity GBP 1 000 000.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See Prequalification Questionnaire (PQQ) for general prequalification requirements.
In addition, question 5.4 of the PQQ sets out the information required from the bidder if the Minimum Standards of Reliability apply to it and a template of information required for certificates of performance is incorporated at Appendix 4 of question 5 in the PQQ. The next section of this OJEU Notice "Minimum level(s) of standards possibly required" describes who needs to comply with the Minimum Standards of Reliability.
Minimum level(s) of standards possibly required:
See Prequalification Questionnaire (PQQ) for general prequalification requirements.
In addition where a bidder(s) intends to provide Services to the Authority with a value of £20m or greater (excluding VAT) over the life of the GPSoC Framework Agreement, then it must satisfy the Minimum Standards of Reliability described in questions 3.8 + 3.9, 4.13 and 5.4 (plus Appendix 4) of the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 45: and maximum number 150
Objective criteria for choosing the limited number of candidates: The Authority intends to invite to participate in a dialogue a minimum of 15 candidates per lot on the basis of the order of ranking of candidates at the PQQ stage. During the PQQ stage the criteria referred to in Part 4 of the Public Contracts Regulations 2006 as amended (implementing Articles 45-52 inclusive of Directive 2004/18/EC) will be used to assess and mark submissions following which, and based on the order of ranking, the Authority will exercise its sole and absolute discretion to determine the number of candidates to be invited to participate in dialogue.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.7.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Authority and the Participating Organisations expressly reserve the rights:
— not to award any contract as a result of the procurement process commenced by publication of this notice;
— to make whatever changes it may see fit to the content and structure of the tendering competition; and
— to award one or more public contract(s) in relation to part only of the requirements covered by this notice; and
— to award a contract(s) in stages.
In no circumstances will the Authority or any Participating Organisation be liable to any bidder for any costs incurred.
Section II.1.9: Variants may be permissible within the parameters to be set out in the Invitation to Participate in Dialogue documentation.
The Department of Health wishes to establish framework agreements for use by or on behalf of UK and Channel Islands Public Sector bodies (and their statutory successors and organisations created as a result of organisational changes) These will include :

Health and Social Care Information Centre (HSCIC) www.hscic.gov.uk/

NHS Bodies (A list of potential participating NHS bodies is set out below together with relevant websites where further information can be obtained):
The NHS Commissioning Board (known as NHS England)

GP Practices (http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx)

Commissioning Support Units
Clinical Commissioning Groups
NHS Acute trusts in England

(http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx)

Other English NHS bodies (as listed at:

http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx)

The Isle of Man Department of Health and practices listed at http://www.gov.im/health/services/GPs_Meds/gp_surgeries.xml

Health Service of Northern Ireland (HSNI)

Department of Health, Social Services and Public Safety (Northern Ireland) - http://www.dhsspsni.gov.uk/.

Health and Social Care Board of Northern Ireland - http://www.n-i.nhs.uk/index.php?link=boards;

Health Agencies in Northern Ireland - http://www.hscni.net/index.php?link=agencies;

The Business Services Organisation http://www.hscbusiness.hscni.net.

All entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHSScotland Health Boards, Special Health Boards and the Common Services Agency), independent contractors to NHSScotland (i.e. general medical practitioners(GPs)) and the Scottish Prison Service detailed at http://www.show.scot.nhs.uk/organisations/index.aspx

NHS Bodies in Wales and these include (without limitation) the 7 Local Health Boards and the 3 NHS Trusts in Wales. www.wales.nhs.uk/nhswalesaboutus/structure

GP Practices in Wales (http://howis.wales.nhs.uk/whtn/)

Other bodies concerned with the provision of related healthcare systems or services in Wales may also benefit including, without limitation, HM Prison Service and Welsh local authority bodies(http://wales.gov.uk/topics/localgovernment/localauthorities/?lang=en)

and Universities in Wales.
Central Government departments and their Agencies (a list of executive agencies can be found at Annex A to the Public Bodies Directory 2007 published by the Cabinet Office which can be found at:

https://www.gov.uk/government/publications/public-bodies-reports

And Local Authorities (i.e. a Local Authority as defined in Regulation 3(2) to 5 of the Public Contracts Regulations 2006 (the Regulations) a list of such Authorities can be found at

https://www.gov.uk/find-your-local-council

Police and Emergency Services Authorities can be found at:

http://www.fireservice.co.uk/information/ukfrs

police authorities and the Metropolitan Police Authority as defined by regulation 3(1)(j) to (p) of the Regulations, Educational Establishments (i.e. schools maintained by local authorities; Academies; City technology Colleges; the learning and Skills Council; further education establishments, Universities and Registered Social landlords (RSLs) (a list of RSLs can be found at

http://www.homesandcommunities.co.uk/ourwork/registered-provider-information

http://www.homesandcommunities.co.uk/ourwork/registrations-and-de-registrations

Any contract(s) awarded may be entered into by or for the benefit of any one or more of the bodies listed above including any successor bodies who perform the same or similar functions as any of the bodies listed above.
The Authority does not guarantee that any Participating Organisations will utilise the Framework Agreement(s), and does not make any financial commitment or guarantee.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidder(s). Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within 30 days. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Authority has communicated the award of the contract and a summary of reasons to bidder(s), or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
24.5.2013