Services - 173385-2017

06/05/2017    S88    - - Services - Contract notice - Restricted procedure 

United Kingdom-Derry: Construction-related services

2017/S 088-173385

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derry City and Strabane District Council
98 Strand Road
For the attention of: John Kelpie
BT48 7NN Derry
United Kingdom
Telephone: +44 2871253253
E-mail: tenders@derrystrabane.com

Internet address(es):

General address of the contracting authority: www.derrystrabane.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Restricted List Application North West Cross Border Greenways T ENV17-042.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Derry and Strabane District Council, Donegal Councty Council.

NUTS code UKN04,UKN05,IE011

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The North West Greenway Network (NWGN) project involves a cross-border (CB) partnership between Derry City and Strabane District Council (DCSDC), Donegal County Council (DCC), Transport NI (TNI) and Sustrans. It aims to develop up to 46.5 km of Greenway network at 3 Cross Border locations to a standard width of 3 m wide. The overall capital cost and programme activity is costed at 18 500 000 EUR.
The proposed greenway routes are as follows:
— Route 1: Derry via Pennyburn and Bridgend border crossing to Buncrana / via Tooban Junction, 32.5 km,
— Route 2: Muff Village to Derry via Culmore and Muff border crossing, 10.5 km,
— Route 3: Strabane to Lifford via Lifford Bridge, 3.5 km.
The ICT commission for this project will consist of a single contract, with the appointed ICT undertaking the design development, contract administration and project implementation of the works.
The appointed ICT will be expected to procure and manage two separate contracts for the construction works across the two jurisdictions Northern Ireland (NI) and Republic of Ireland (RoI).
II.1.6)Common procurement vocabulary (CPV)

71500000, 71530000, 71520000, 71541000, 71244000, 71324000, 71311000, 71312000, 71311210

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The service will focus on the provision of a high quality cross border greenway from Derry to Buncrana, Derry to Muff and Strabane to Lifford.
Derry City and Strabane District Council (The Employer) seeks to appoint an Economic Operator to provide the services of an Integrated Consultant Team (ICT) to undertake the technical design and pre tender estimate, (RIBA Stage 4), and act on behalf of the employer to oversee the procurement of two separate IST contracts (1 for NI and 1 for RoI) and construction of the new cross border greenways, up to RIBA Stage 7.
Working in close consultation with the Employer, the ICT will be required to provide a design that meets the strategic aims and objectives of the Council and to manage the construction of the cross border greenways within quality, budget and programme requirements.
The Integrated Consultant Team must be capable of delivering the entire range of specialist design services including but not limited to the following disciplines:
— Lead Consultant — any discipline,
— Principal Designer,
— Project Manager,
— Civil Engineer,
— Structural Engineer,
— Quantity Surveyor / Cost Consultant,
— Electrical Engineer,
— Planning Consultant,
— Landscape Architect,
— Highways Engineer,
— Legal Services — Procurement and Contract Law,
— Environmental Engineer / Ecologist,
— Land Valuer,
— NEC3 Supervisor,
— Any other consultant the Economic Operator deemed necessary to complete this commission.
The ICT will be appointed under the NEC3 Professional Service Contract Option A based on the scope of services, subject to funding, which will be detailed in the Invitation to Tender documents.
It is currently envisaged that the construction works carried out in Northern Ireland will be completed under a ‘Traditional Employers Design’ NEC3 Engineering and Construction Contract. The construction works that are to be carried out in the Republic of Ireland will be administered under a ‘Government Contracts Committee for Construction (GCCC) — PW-CF3 — Public Works Contract for Civil Engineering Works designed by the Employer’ form of contract.
The estimated capital budget for the proposed works will be in the region of 18 500 000 EUR which includes VAT, professional fees and other project development costs.
7.2.4 Project Scope and Complexity
Route 1 — Derry to Buncrana Greenway Project — 32.5 km
This route commences at Pennyburn in Derry and extends to Bridgend in Donegal at the border crossing and continues onto Buncrana via Tooban Junction and Inch. The route comprises a mix of shared use space, new route development and utilisation of disused railway lines. As part of the design development for this route DCC would like to consider options for an online and offline section between Bridgend and Fahan.
The works along this route will include but not limited to, provision of a new 3.0 m wide greenway, widening existing footways to 3.0 m, provision of new retaining walls, pedestrian footbridges / widening of existing bridges, drainage, service diversions, land acquisition, road realignment and accommodation works.
Route 2 — Derry to Muff Greenway Project — 10.5 km
This green way route links the village of Muff in Donegal to the commuter settlement of Culmore in Co. Derry, connecting to Derry City along realigned shared routes. This route will include a small connecting bridge at Bay Road which will link the new greenway network to the existing network.
The works along this route will include but not limited to, provision of a new 3.0 m wide greenway, widening existing footways to 3.0 m, provision of new pedestrian / cycleway bridge, provision of new retaining walls, drainage, service diversions, land acquisition, road realignment and accommodation works.
Route 3 — Strabane to Lifford — 3.5 km
This route connects the 2 border towns of Lifford and Strabane utilising the existing bridge that spans the River Foyle connecting the cross border link with the DCC owned building located on the Letterkenny Rd formerly in use as Army barracks.
The works along this route will include but not limited to, provision of a new 3.0 m wide greenway, widening existing footways to 3.0 m, provision of new retaining structures, cleaning and painting of existing road bridge, drainage, service diversions, road realignment and accommodation works.
The appointment will be for the ICT to complete RIBA Stage 0 to 7 services including but not limited to:
— Technical design (RIBA Stage 4) of the cross border greenway route 1 from Derry to Buncrana, including but not limited to Technical Approval, Departures / Relaxations from standard, service diversions and statutory approvals.
— Technical design (RIBA Stage 4) of the cross border greenway route 2 from Derry to Muff including but not limited to Technical Approval, Departures / Relaxations from standard, service diversions and statutory approvals.
— Technical design (RIBA Stage 4) of the cross border greenway route 3 from Strabane to Lifford including but not limited to Technical Approval, Departures / Relaxations from standard, service diversions and statutory approvals.
— Complying and integrating the various design standards across both jurisdictions.
— Liaison with statutory authorities across both jurisdictions in relation to service diversion requirements and statutory approvals for each route.
— Produce all procurement documentation for a traditional employers design contract package under the NEC3 ECC option A form of contract, for the cross border greenways to be constructed in NI.
— Produce all procurement documentation for a traditional employers design contract package under the GCCC — PW-CF3 form of contract, for the cross border greenways to be constructed in RoI.
— Manage the procurement and appointment of IST contractors for the construction of the cross border greenways in NI and RoI.
— Manage the IST construction process through to certification of completion of each cross border greenway in NI and RoI including defects correction.
— Manage and coordinate all members of the team and ensure delivery of the service on time and budget.
— Carry our Pre-Application Discussions with Planning Officers and the relevant Planning Consultees.
— Undertake all supporting work required for the Planning Applications for the cross border greenways including but not limited to statutory approvals, environmental reports, appropriate assessments and assisting Council in delivery of public consultations.
— Make the Outline and full Planning Applications for the greenways.
— Manage the procurement and delivery of comprehensive Site Investigations to establish the geotechnical characteristics. ICT to agree location of the Site Investigations with DCSDC before procurement.
— Manage the procurement and delivery of comprehensive topographical survey of the sites.
— Manage the procurement and delivery of comprehensive archaeological survey of the sites.
— Identify the projects deliverability constraints and develop and manage costed mitigation plans to address such constraints.
— Produce monthly Design Team management and Project reports and attend monthly Project Board and Steering Group meetings.
— Attend Project Management meetings with Council officials monthly or more frequently as may be required for the delivery of the service.
— Prepare and maintain Project Capital and Revenue Cost Estimates for each greenway as the design processes develop.
— Assist in the compilation of the Project Global Cost Plan.
— Prepare detailed Pre-Tender Estimates.
— Prepare and maintain comprehensive Project Costed Risk Registers.
— Prepare and maintain detailed Project Gantt Charts.
— Prepare the Benefits Realisation Plans.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.8.2017. Completion 1.6.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require bonds, deposits, guarantees or other appropriate forms of undertaking or security to secure proper performance of the contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be set out in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form upon contract award.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions: The Applicant must comply with all applicable fair employment, equality of treatment and anti-discrimination legislation as a condition to the performance of the contract. The contract will be subject to conditions so that the Contracting Authority and the Constituent Councils can comply with their statutory duty to have due regard to the need to promote equality of opportunity as set out in Section 75 of the Northern Ireland Act 1998 and Schedule 9 of the Act and with their statutory duty to contribute to the achievement of sustainable development as set out in Section 25 of the Northern Ireland (Miscellaneous Provisions) Act 2006.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender available from the address specified.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender available from the address specified.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender available from the address specified.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: It is anticipated that 5 Consultants who satisfy the completeness and compliance checks and who achieve the highest overall scores in the technical and professional ability evaluation process will be invited to submit detailed tenders. Where there is a tie for 5th place, then all applicants in 5th place will be invited to tender. For the purposes of this exercise a tie for 5th place is deemed to occur where 2 or more applicants have identical scores or a score within 1 mark (out of a score of 100) of the 5th place score.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T ENV17-042
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 15.6.2017
IV.3.4)Time limit for receipt of tenders or requests to participate
16.6.2017 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
This authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Courts of Justice of Northern Ireland
The Royal Courts of Justice, Chichester Street
BT1 3JF Belfast
United Kingdom

Body responsible for mediation procedures

The High Courts of Justice of northern Ireland
The Royal Courts of Justice, Chichester Street
BT1 3JF Belfast
United Kingdom

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
5.5.2017