United Kingdom-Kirkwall: Machinery for mining, quarrying, construction equipment
Section I: Contracting authority
Main address: http://www.orkney.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
Section II: Object
Supply and Delivery of a New Mobile Screener.
Orkney Islands Council (the Authority) has a requirement for the supply and delivery of a mobile screener for use within an Authority owned quarry.
Orkney Islands Council (the Authority) has a requirement for the supply and delivery of a new mobile screener for use within an Authority owned quarry.
Section III: Legal, economic, financial and technical information
As detailed within Appendix A to the Contract Notice for the Supply and Delivery of a New Mobile Screener.
Question 4B.1.1 Bidders should provide their general yearly turnover for the most recent 2 years (as per their audited accounts).
Question 4B.2.1 Bidders should provide their ‘specific’ yearly turnover in the business area(s) covered by the contract for the most recent two years (as per their audited accounts).
Question 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up / started trading.
Question 4B.4 Bidders will be required to state the values for the following financial ratios for the most recent 2 years and it is a minimum requirement that the ratios are within the acceptable range:
Liquidity Ratio of the Company (current assets divided by current liabilities — found on Balance Sheet).
The acceptable range for this ratio is: 1:2 or more
Ratio value (Year:…………):
Net Profit Margin of the Company (net profits divided by revenue x 100);
The acceptable range for this ratio is: >0 (i.e. Positive).
Annualised Contract value to Turnover (Annualised Contract value: Contract Value divided by Contract Duration as per Contract Notice).
The acceptable range for this ratio is:1:2 or more.
Annualised Contract value:
Question 4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer's (Compulsory) Liability Insurance = 10 000 000 GBP.
Public Liability Insurance = 5 000 000 GBP.
Product Liability Insurance = 2 000 000 GBP.
Question 4B.6 Bidders shall include copies of the audited accounts for the most recent 2 years and, where appropriate, shall provide additional supporting information including e.g. details of any significant differences since the last set of audited accounts.
The following additional supporting information can also be provided in respect of your organisation:
i. A statement of your turnover, profit and loss account and cash-flow for the most recent year of trading; and/or
ii. A statement of your cash-flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or
iii. An alternative means of demonstrating financial status.
Question 4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the supplies as described in the Contract Notice.
Question 4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
Question 4C.4 Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in the Contract Notice.
Question 4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in the Contract Notice.
Question 4C.12 Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the following technical specifications or standards: Conformity Certificate.
If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of proof that can be provided (issuing authority, address, reference of documentation).
Question 4C.1.2 — weighting 45 %.
Question 4C.2 — weighting 10 %.
Question 4C.4 — weighting 10 %.
Question 4C.9 — weighting 10 %.
Question 4C.12 — weighting 25 %.
Questions 4C1.2, , Question 4C.2, Question 4C.4, Question 4C.9 and Question 4C.12 shall be marked 0-4 in accordance with the following markings scheme:
Score = 0 Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
Score = 1 Poor — Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient detail or explanation to demonstrate how the requirement will be fulfilled.
Score = 2 Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
Score = 3 Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
Score = 4 Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
Section IV: Procedure
Council Offices, School Place, Kirkwall, KW15 1NY.
Tenders opened in the presence of a Councillor, Procurement Manager and Assistant Procurement Officer.
Section VI: Complementary information
Tenderers should complete the ESPD (Scotland) referring to Appendix A — As referred to in the Contract Notice for the Supply and Delivery of a New Mobile Screener: reference OIC/PROC/0602.
The Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.
Late tenders will not be considered by the Council.
An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff court or court of session.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=494283
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref: 494283)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=494283