Supplies - 174006-2017

10/05/2017    S89    - - Supplies - Contract notice - Open procedure 

United Kingdom-Kirkwall: Machinery for mining, quarrying, construction equipment

2017/S 089-174006

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
United Kingdom
Contact person: Rosemary Colsell
Telephone: +44 01856873535
E-mail: rosemary.colsell@orkney.gov.uk
Fax: +44 01856876158
NUTS code: UKM65

Internet address(es):

Main address: http://www.orkney.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply and Delivery of a New Mobile Screener.

Reference number: OIC/PROC/0602
II.1.2)Main CPV code
43000000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Orkney Islands Council (the Authority) has a requirement for the supply and delivery of a mobile screener for use within an Authority owned quarry.

II.1.5)Estimated total value
Value excluding VAT: 170 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
51541200
II.2.3)Place of performance
NUTS code: UKM65
II.2.4)Description of the procurement:

Orkney Islands Council (the Authority) has a requirement for the supply and delivery of a new mobile screener for use within an Authority owned quarry.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Meeting the specifications / Weighting: 50 %
Quality criterion - Name: After sales service / Weighting: 5 %
Quality criterion - Name: Delivery / Weighting: 5 %
Quality criterion - Name: Training / Weighting: 5 %
Quality criterion - Name: Running costs / Weighting: 5 %
Price - Weighting: 30 %
II.2.6)Estimated value
Value excluding VAT: 170 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 3
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As detailed within Appendix A to the Contract Notice for the Supply and Delivery of a New Mobile Screener.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

As detailed within Appendix A to the Contract Notice for the Supply and Delivery of a New Mobile Screener.

Minimum level(s) of standards possibly required:

Question 4B.1.1 Bidders should provide their general yearly turnover for the most recent 2 years (as per their audited accounts).

Question 4B.2.1 Bidders should provide their ‘specific’ yearly turnover in the business area(s) covered by the contract for the most recent two years (as per their audited accounts).

Question 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up / started trading.

Question 4B.4 Bidders will be required to state the values for the following financial ratios for the most recent 2 years and it is a minimum requirement that the ratios are within the acceptable range:

Liquidity Ratio of the Company (current assets divided by current liabilities — found on Balance Sheet).

The acceptable range for this ratio is: 1:2 or more

Ratio value (Year:…………):

Ratio value (Year:…………):

Net Profit Margin of the Company (net profits divided by revenue x 100);

The acceptable range for this ratio is: >0 (i.e. Positive).

Ratio value (Year:…………):

Ratio value (Year:…………):

Annualised Contract value to Turnover (Annualised Contract value: Contract Value divided by Contract Duration as per Contract Notice).

The acceptable range for this ratio is:1:2 or more.

Annualised Contract value:

Ratio value (Year:…………):

Ratio value (Year:…………):

Question 4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 10 000 000 GBP.

Public Liability Insurance = 5 000 000 GBP.

Product Liability Insurance = 2 000 000 GBP.

Question 4B.6 Bidders shall include copies of the audited accounts for the most recent 2 years and, where appropriate, shall provide additional supporting information including e.g. details of any significant differences since the last set of audited accounts.

The following additional supporting information can also be provided in respect of your organisation:

i. A statement of your turnover, profit and loss account and cash-flow for the most recent year of trading; and/or

ii. A statement of your cash-flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or

iii. An alternative means of demonstrating financial status.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

As detailed within Appendix A to the Contract Notice for the Supply and Delivery of a New Mobile Screener.

Minimum level(s) of standards possibly required:

Question 4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the supplies as described in the Contract Notice.

Question 4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

Question 4C.4 Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in the Contract Notice.

Question 4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in the Contract Notice.

Question 4C.12 Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the following technical specifications or standards: Conformity Certificate.

If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of proof that can be provided (issuing authority, address, reference of documentation).

Question 4C.1.2 — weighting 45 %.

Question 4C.2 — weighting 10 %.

Question 4C.4 — weighting 10 %.

Question 4C.9 — weighting 10 %.

Question 4C.12 — weighting 25 %.

Questions 4C1.2, , Question 4C.2, Question 4C.4, Question 4C.9 and Question 4C.12 shall be marked 0-4 in accordance with the following markings scheme:

Score = 0 Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

Score = 1 Poor — Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient detail or explanation to demonstrate how the requirement will be fulfilled.

Score = 2 Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

Score = 3 Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

Score = 4 Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/06/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 01/09/2017
IV.2.7)Conditions for opening of tenders
Date: 06/06/2017
Local time: 12:00
Place:

Council Offices, School Place, Kirkwall, KW15 1NY.

Information about authorised persons and opening procedure:

Tenders opened in the presence of a Councillor, Procurement Manager and Assistant Procurement Officer.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Tenderers should complete the ESPD (Scotland) referring to Appendix A — As referred to in the Contract Notice for the Supply and Delivery of a New Mobile Screener: reference OIC/PROC/0602.

The Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.

Late tenders will not be considered by the Council.

An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff court or court of session.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=494283

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref: 494283)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=494283

VI.4)Procedures for review
VI.4.1)Review body
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
United Kingdom
Telephone: +44 01856873535
Fax: +44 01856876158

Internet address:http://www.orkney.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
05/05/2017