Services - 181512-2018

26/04/2018    S81    - - Services - Contract notice - Open procedure 

United Kingdom-Inverness: Architectural, construction, engineering and inspection services

2018/S 081-181512

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
NHS Highland
Assynt House, Beechwood Park
Inverness
IV2 3BW
United Kingdom
Telephone: +44 1463706274
E-mail: high-uhb.tenders@nhs.net
NUTS code: UKM62

Internet address(es):

Main address: http://www.nhshighland.scot.nhs.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00302

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

HH064-18 Periodic Electrical Inspection, Testing and Reporting

II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The NHS Highland Estate Management Department currently look after a large number of properties in the region, varying in size from small Health Care units to large hospitals. Part of the team’s responsibilities includes the maintenance and upkeep of the electrical infrastructure within each of these properties.

To ensure the electrical infrastructure is maintained in an efficient and safe condition, to protect the people within the properties from possible electric shock and also the facility itself from damage due to faults within the installation, it is necessary to carry out an Electrical Installation Condition Report of the electrical installation, in accordance with the current version of BS7671 IET Wiring Regulations.

II.1.5)Estimated total value
Value excluding VAT: 434 436.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM6
Main site or place of performance:

The NHS Highland Estate Management Department currently look after a large number of properties in the region, varying in size from small Health Care units to large hospitals.

II.2.4)Description of the procurement:

To ensure the electrical infrastructure is maintained in an efficient and safe condition, to protect the people within the properties from possible electric shock and also the facility itself from damage due to faults within the installation, it is necessary to carry out an Electrical Installation Condition Report of the electrical installation, in accordance with the current version of BS7671 IET Wiring Regulations.

The Electrical Installation Condition Report will be produced in line with guidance provided within BS7671 IET Wiring Regulations.

It is intended to complete the Electrical inspection and testing throughout all NHS Highland properties, in line with a ‘rolling program’, but the technical requirements associated with the works will be common throughout and are defined within the tender documents.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Up to a further 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The Authority shall treat as ineligible and shall not select any bidder on any of the grounds set out in 1.18 - 1.71 of the ESPD. The bidder uses the ESPD as a self-declaration that they have not breached any of the mandatory and discretionary exclusion grounds, or satisfactory self-cleansing measures and that they meet the relevant selection criteria.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Award shall be subject to a satisfactory financial evaluation having been carried out by NHS Highland based on their Economic and Financial Standing ESPD response and credit check.

In addition where a supplier is recommended for award, they will also be requested to provide one of the following for financial evaluation purposes:

(a) A copy of your audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end. An additional question has been provided below to enable you to upload your second set of accounts.

Or.

(b) A statement of your organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format please provide an end of period balance sheet or make the response specified in option (c) below.

Or.

(c) If you are unable to provide the information requested above, please provide additional information and documentation that will give the Authority the assurance that you are capable of carrying out any subsequent awarded contract. For example, a statement of your organisation's cash flow forecast for the current year and a letter from your bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.

For example provide a statement explaining why the organisation was not in net profit after tax in either of the reported financial years.

Minimum level(s) of standards possibly required:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in II.2.4 of this Contract Notice.

Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, demonstrating their suitability and experience.

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in this Contract Notice.

Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or documented policies and procedures of the appropriate level.

Bidders will be required to confirm their average annual manpower for the last three years.

Bidders will be required to confirm their and the number of managerial staff for the last three years.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the following technical specifications or standards:

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),or documented policies and procedures of the appropriate level.

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

Suppliers shall have an equality and diversity policy that complies with the Equality Act 2010 and explicitly refers to sexual orientation and provide details of any breaches of equality and human rights legislation.

Suppliers shall have a business continuity and enable disaster recovery plan which shall include the scope, validation, risk treatment and leadership in these areas.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 23/08/2018
IV.2.7)Conditions for opening of tenders
Date: 25/05/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10339. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:540401).

VI.4)Procedures for review
VI.4.1)Review body
NHS Highland
Assynt House, Beechwood Park
Inverness
IV2 3BW
United Kingdom
Telephone: +44 1463706274

Internet address: http://www.nhshighland.scot.nhs.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
24/04/2018