Supplies - 230933-2017

17/06/2017    S115    Agencies - Supplies - Contract notice - Competitive procedure with negotiation 

Spain-Barcelona: Final design and supply of the Torus and Cryostat cold valve boxes part of the ITER front-end cryopump distribution system (FECDS)

2017/S 115-230933

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The European Joint Undertaking for ITER and the Development of Fusion Energy (‘Fusion for Energy’)
Josep Pla, 2, Torres Diagonal Litoral, Edificio B3, Office 10/04
Barcelona (Barcelona)
08019
Spain
Contact person: Jose Luis Mena, Contracts and Procurement Unit
Telephone: +34 932566920
E-mail: jose.mena@f4e.europa.eu
NUTS code: ES511

Internet address(es):

Main address: http://f4e.europa.eu

Address of the buyer profile: https://industryportal.f4e.europa.eu/default.aspx

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://industryportal.f4e.europa.eu/default.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://industryportal.f4e.europa.eu/default.aspx
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Energy.

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Final design and supply of the Torus and Cryostat cold valve boxes part of the ITER front-end cryopump distribution system (FECDS).

Reference number: F4E-OPE-843.
II.1.2)Main CPV code
42124320
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The subject of the contract is the provision of the final design of the cold valve boxes and warm regeneration box part of the ITER front-end cryopump distribution system (FECDS) and all its components, namely:

a. 8 cold valve boxes (CVBs) for Torus and Cryostat and 4 neutral beam cold valve boxes including platforms;

b. design and qualification of protection important components (cryovalves, pressure relief valves and burst discs);

c. 1 warm regeneration box (WRB);

d. all related cryolines, cryovalves, pressure relief systems, mechanical supports, definition and update of interfaces for cryojumpers preliminary design;

e. required instrumentation/control equipment including up to local boxes;

f. final design review (FDR) support and chit resolution.

And optionally the items defined in Section II.2.11.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
42530000
42130000
II.2.3)Place of performance
NUTS code: FR824
Main site or place of performance:

ITER site in Cadarache, route de Vinon-sur-Verdon, 13115 Saint-Paul-lez-Durance, FRANCE.

II.2.4)Description of the procurement:

The subject of the contract is the provision of the final design of the cold valve boxes and warm regeneration box part of the ITER front-end cryopump distribution system (FECDS) and all its components, namely:

a. 8 cold valve boxes (CVBs) for Torus and Cryostat and four neutral beam cold valve boxes including platforms;

b. design and qualification of protection important components (cryovalves, pressure relief valves and burst discs);

c. 1 warm regeneration box (WRB);

d. all related cryolines, cryovalves, pressure relief systems, mechanical supports, definition and update of interfaces for cryojumpers preliminary design;

e. required instrumentation/control equipment including up to local boxes;

f. final design review (FDR) support and chit resolution;

and optionally, as specified in Section II.2.11:

1) the manufacturing and delivery of:

a. 6 CVBs for Torus;

b. 2 CVBs for Cryostat;

c. 1 WRB;

d. all related cryolines, cryovalves, pressure relief systems, mechanical supports;

e. 3 purge systems;

f. instrumentation & control (I&C) equipment including local boxes;

g. delivery of test box for CVBs and WRB;

2) the provision of the Torus and Cryostat CVBs maintenance platforms.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

1) evaluation of the candidate's staff; and

2) evaluation of the projects provided,

as defined in the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Option 1:

Manufacturing and delivery of:

a. 6 cold valve boxes (CVBs) for Torus;

b. 2 cold valve boxes (CVBs) for Cryostat;

c. 1 warm regeneration box (WRB);

d. all related cryolines, cryovalves, pressure relief systems, mechanical supports;

e. 3 purge systems;

f. instrumentation & control (I&C) equipment including local boxes;

g. delivery of test box for CVBs and WRB.

Option 2:

Torus and Cryostat CVBs maintenance platforms.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: ITER.
II.2.14)Additional information

This procedure is governed by (a) Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council as amended by Regulation (EU, Euratom) No 547/2014 of the European Parliament and of the Council (Financial Regulation) and Regulation (EU, Euratom) 2015/1929 of the European Parliament and of the Council; (b) Commission Delegated Regulation (EU) No 1268/2012 as amended by Commission Delegated Regulation (EU) 2015/2462 (rules of application); and (c) the derogations adopted by Fusion for Energy's Governing Board on 2.12.2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 084-162440
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/07/2017
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 31/08/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
General Court
rue du Fort Niedergrünewald
Luxembourg
2925
Luxembourg
Telephone: +352 4303-1
E-mail: GeneralCourt.Registry@curia.europa.eu
Fax: +352 4303-2100

Internet address:http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of notice of the award decision, you may launch an action for annulment of the award decision. Any request you may make and any reply from us, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time limit for launching an action for annulment or to open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated in Section VI.4.1 of this contract notice.

If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
07/06/2017