Services - 232848-2014

10/07/2014    S130    - - Services - Contract award notice - Negotiated procedure without a call for competition 

United Kingdom-Blackpool: Information technology services

2014/S 130-232848

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Work and Pensions
Peel Park Control Centre, Brunel Way
For the attention of: Colin Foster
FY4 5ES Blackpool
United Kingdom
Telephone: +44 1253689959
E-mail: colin.foster@dwp.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.dwp.gov.uk

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Social protection
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Assessment Services Information Systems (AS IS) Contract (referred to as Medical Services IT Contract in associated VEAT).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Services to be delivered from various premises in the UK.

NUTS code UK

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The supplier currently provides a managed IT service as part of its health and disability assessment services contract with the Authority, which is due to end in 2015. Under a separate procurement, which has commenced, the Authority is seeking a new assessment services provider. The Authority has awarded the new managed IT service contract (to which this notice relates) to the supplier for it to provide managed IT services to the Authority and its new assessment services provider after the supplier's current assessment services contract with the Authority ends in 2015.
The managed IT services contract is initially for one year of delivery from the end of the supplier's current assessment services contract in 2015. The Authority shall have an option to extend the managed IT services contract for up to four further one year extensions to provide contingency. The value of the managed IT services contract in year one is £10 million plus any additional costs of change. The value of the contract in any subsequent years (if any option to extend is exercised) will be determined based on the actual year one costs.
II.1.5)Common procurement vocabulary (CPV)

72222300

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 10 000 000 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated without a call for competition
Justification for the award of the contract without prior publication of a contract notice in the Official Journal of the European Union (OJEU):
Directive 2004/18/EC

1) Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC

The works/goods/services can be provided only by a particular tenderer for reasons that are:
technical
This contract is an interim arrangement to support the Authority's statutory duties to deliver certain health and disability benefits. The Authority's current health and disability assessment services contract is due to expire in 2015. Under a separate procurement, which has commenced, the Authority is seeking a new assessment services provider (2014/S065-111189). Any IT solution that the Authority uses to support the new health and disability assessment provider must not include unacceptable levels of service transition and delivery risk failure that could prevent the Authority complying with its statutory duties.
It is necessary for the Authority to award this interim contract to the supplier so that it can continue to provide a managed IT service to the Authority after its assessment services contract ends in 2015 and until the completion of a procurement by the Authority for new IT services and until these services can be delivered and the business service can be transitioned from the existing IT services to the new IT services in a controlled manner which minimises risk.
The technical requirements of the IT services, including hardware, software, premises, mean that another supplier would not be able to build, test and deliver new IT services in time for the new IT assessment services contract without there being an unacceptable level of service transition and delivery risk failure that could prevent the Authority complying with its statutory duties or cause market failure in the procurement of the new assessment services provider.
Another supplier would be unable to provide the IT services using the existing hardware, software, premises, etc, because the physical assets are owned by the current provider of the assessment services rather than the Authority. It would not be practicable to buy the current assets from the current provider and transfer them to another provider because any attempt to physically relocate the assets would introduce a very high degree of service transition and delivery risk failure and also because all the services in the data centre are shared and used by the current supplier to service other contracts. This means it would also not be practicable for the assets to remain in their current location and be taken over by another provider.
Another supplier would be unable to replicate the current IT services because there is insufficient documentation to build them, which would introduce a very high degree of service transition and delivery failure, even if the assets could be replicated, for example, the current service is integrated with the current supplier's background IPR . The physical assets could not be replaced by another supplier on a like-forlike basis because the age of some of the assets means they are no longer available to purchase.
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Voluntary ex ante transparency notice

Notice number in the OJEU: 2014/S 97-170185 of 15.5.2014

Section V: Award of contract

Contract No: UID DWP-101390
V.1)Date of contract award decision:
9.6.2014
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Atos IT Services UK Limited
4 Triton Square, Regent's Place
NW1 3HG London
United Kingdom

V.4)Information on value of contract
Total final value of the contract:
Value: 10 000 000 GBP
Excluding VAT
If annual or monthly value:
Number of years: 1
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Short description of the value/proportion of the contract to be sub-contracted: 10 - 15 % of the value of contract relates to network provision which will be sub- contracted.
1 - 5 % of value of contract relates to telephony services, which will be sub-contracted.
10 - 15 % of value of contract relates to printing services, which will be subcontracted.

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

DWP- Applications & Software Commercial Management Team
Peel Park Control Centre, Brunel Way, Lancashire
FY4 5ES Blackpool
United Kingdom
E-mail: colin.foster@dwp.gsi.gov.uk
Internet address: www.dwp.gov.uk

Body responsible for mediation procedures

DWP- Applications & Software Commercial Management Team
Peel Park Control Centre, Brunel Way, Lancashire
FY4 5ES Blackpool
United Kingdom
E-mail: colin.foster@dwp.gsi.gov.uk
Internet address: www.dwp.gov.uk

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2006(SI2006 No5) (as amended) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 30 days of the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the court considers there is good reason for extending the period (up to a maximum of 3 months from the date of knowledge). If the framework agreement/contract has been entered into the court may award damages and in the case of specified breaches of the rules may also order the termination or shortening of the framework/contract and the levying of fines.
VI.3.3)Service from which information about the lodging of appeals may be obtained

DWP- Applications & Software Commercial Management Team
Peel Park Control Centre, Brunel Way, Lancashire
FY4 5ES Blackpool
United Kingdom
E-mail: colin.foster@dwp.gsi.gov.uk
Internet address: www.dwp.gov.uk

VI.4)Date of dispatch of this notice:
4.7.2014