Services - 234299-2016

08/07/2016    S130    - - Services - Contract award notice - Negotiated procedure 

Norway-Bergen: Musical organs

2016/S 130-234299

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stiftelsen Bymuseet I Bergen
Postboks 4052 Sandviken
For the attention of: Maja Zahl
5835 Bergen
Telephone: +47 93444980

Internet address(es):

General address of the contracting authority:

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Restoration of an organ in St Jørgen Kirke, Stage 2.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Bergen.

NUTS code NO051

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The Lepra Museum St. Jørgens Hospital is cultural monument of national significance. The Museum is administered and operated by Stiftelsen Bymuseet i Bergen. The church building is utilised as a museum in addition to some church activities. The procurement will occur under close cooperation between Stiftelsen Bymuseet in Bergen and it's insurance company as this is part of an insurance settlement.
The organ in the church was supplied by E. E. Walcker & Cie. in 1937, reusing the pipework from the church's previous organ, which was built in 1870 by Claus Jensen. This instrument was removed along with the gallery it stood in, and the Walcker organ was then set up in a room in the tower with sound openings toward the nave and playing console on the gallery beneath. It received 11 voices and two transmissions, electric tracture and both task charger and cone charger. After the war, the church was no longer in regular use. Therefore the organ was preserved in original condition and was in normal functional condition, until 2013 when there was humidity damage in connection with the extinguishing work after a fire.
The restoration will include a complete reconditioning following strict musicological guidelines. This involves the preservation of as many original parts of the organ as possible, either through reuse where possible and respectful repairs, and only in absolutely necessary circumstances replacement with the most accurate copies, or that the existing parts are cleaned and preserved in place, at the same time as newer, functional parts are placed around the original (applies to electrical components). A combination of different solution may also be assessed. Regardless of the chosen solution, the motive for preservation of original parts and technical documentation value should be safeguarded. The acoustic pattern shall be preserved unchanged. It is a requirement that after the restoration, the organ shall function well and problem free under all relevant climatic conditions.
The tenderers are asked to describe the solution proposal in the document named ‘Løsningsbeskrivelse’ More than 1 solution can be described. Any price implications for various proposals must, in such event, be stated clearly in the submitted tender form (more than one form can be submitted). The solutions shall be discussed during negotiations, in such a way that only 1 solution will be subject to final assessments. The selected solution description shall be approved by County Curator in Hordaland.
All works shall be documented for future use. Pictures shall be taken and work methods/solutions shall be documented continuously.
II.1.5)Common procurement vocabulary (CPV)


II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated with a call for competition
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Solution description. Weighting 50
2. Price and guarantee. Weighting 50
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2016/S 054-091086 of 17.3.2016

Section V: Award of contract

Lot title: Restoration of an organ in St Jørgen Kirke, Stage 2
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received by electronic means: 3
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Karl Schuke Berliner Orgelbauwerkstatt GmbH
Alt-Schoenow 7b
14165 Berlin
Telephone: +47 32894370
Internet address:
Fax: +47 32894377

V.4)Information on value of contract
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: