Works - 236801-2018

02/06/2018    S104    - - Works - Contract notice - Restricted procedure 

United Kingdom-Edinburgh: Building construction work

2018/S 104-236801

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
United Kingdom
Contact person: Scott Castle
Telephone: +44 1312254072
E-mail: Scott.Castle@thomasandadamson.com
NUTS code: UKM75

Internet address(es):

Main address: http://www.parliament.scot

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: Devolved Parliament

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Bridgeside House Fit-Out

Reference number: 544539
II.1.2)Main CPV code
45210000
II.1.3)Type of contract
Works
II.1.4)Short description:

The fit out of part of the ground floor, first floor and second floor of Bridgeside House on MacDonald Road. The office will be split into three separate occupancies with shared facilities including kitchen, boardroom and conference room located on the first floor. The works will include installation of new partitions, tea preps, alterations to the existing mechanical and electrical installations to suit the new layouts, alterations to existing ceiling grid and lighting layout.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

Bridgeside House, MacDonald Road Edinburgh.

II.2.4)Description of the procurement:

Bridgeside House comprises a multi level Cat A office building on MacDonald Road close to the centre of Edinburgh. The works comprise the fit out of part of the ground floor, first floor and second floor whilst minimising the impact upon the existing structure and fabric to avoid unecessary works and associated expenditure. The office will be split into three separate occupancies with shared facilities including kitchen, boardroom and conference room located on the first floor. The works will include installation of new partitions, tea preps, alterations to the existing mechanical and electrical installations to suit the new layouts, alterations to existing ceiling grid and lighting layout.

Works will also include the facilitation and coordination of the FF&E and ITC equipment including installations procured directly by the clients. The Contractor will require to provide suitable experienced management to coordinate and control all aspects of the works in a safe and efficient manner and communicate effectively with all of the stakeholders as appropriate. Logistics for access and egress of staff and materials deliveries and the like will require careful planning and scheduling to avoid impact on adjacent properties, occupiers and the wider public.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 3
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Objective criteria for choosing the limited number of candidates:

This Procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made via SPCB eProcurement system as defined at I.3) Communication above.

The process we will apply will be:

Statements including the specific requirements can be found within Section III.1.1 Suitability to pursue the professional activity, III.1.2 Economic and Financial Standing and III.1.3 Technical and professional ability of this Contract Notice.

The ESPD (Scotland) Part II, Information about bidders, please note this should be completed in full. Question 2A.16.5 and therefore also Question 2A.16.6 also requires a response for this exercise. Questions 2A.18 will not require a response.

The ESPD Part IV, Section B - Economic & Financial Standing Providing the answer "No, and I cannot commit to obtain it" to questions 4B5.1, 5.2 or 5.3 is an automatic fail.

Section C Technical and Professional Ability will be scored on the basis set out in III.1.3) Technical and professional ability using the scoring criteria as noted in II.2.9) Information about the limits on the number of candidates to be invited.

All questions in Section A are for information only if it applies in your member state.

All questions in Section D are for information to understand your organisation's approach to Quality, Health & Safety and Environmental Management. We will require verification before progressing to Tender stage.

The remainder of Section C will be scored in the following way:

0 = No evidence provided to demonstrate the organisation’s ability to meet the requirement

1-2 = Inadequate evidence provided that the organisation can demonstrate the ability to meet the requirement.

3-4 = Minimal evidence provided that the organisation can demonstrate the ability to meet the requirement.

5-6 = Reasonable evidence provided that the organisation can demonstrate the ability to meet the requirement.

7-8 = Detailed evidence provided that the organisation can demonstrate the ability to meet the requirement.

9-10 + Excellent

The responses to the remaining questions of Section III.1.3 of the Contract Notice will be weighted in the following way: Please see ESPD (Scotland) PartIV Question 4C.1.2(75 %), 4C.4(10 %), 4C.6(15 %).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

ESPD 4A.1 + 4A1.1 - It is a requirement of this tender that if the bidder is UK based that it must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House it must be able to verify to the SPCB's satisfaction that it is trading from the address provided in the ESPD and under the company name given. If the bidder is based out-with the UK it must be enrolled in the relevant professional or trade registers appropriate to its country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

ESPD 4A.2 — Not Applicable.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of bidders. Bidders are encouraged to review their financial performance on Creditsafe and read information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/

If a bidder does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

If a bidder is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

Bidders should have a Creditsafe credit rating of 30 or higher to demonstrate satisfactory financial standing. If a bidder has a lower credit rating score and has the backing of a parent company with a credit rating of 30 or higher, then the provision of a Parent Company Guarantee prior to the award of any contract will be acceptable. If a tenderer has a lower credit rating score and no evidence to support a stable or improved financial standing then the bidder may be rejected.

Minimum level(s) of standards possibly required:

With reference to ESPD (Scotland) Questions:

With reference to ESPD questions 4B.5.1 and 4B.5.2 - it is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances are detailed below:

Employer's (Compulsory) Liability Insurance = 10 million GBP.

Public Liability = 5 million GBP.

Professional Indemnity = 1 million GBP.

Loss or damage caused by the Contractor to the Employer's Property = 2 million GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Please refer to these statements when completing section 4C and 4D of the ESPD (Scotland).

4C.1.2 Bidders will be required to demonstrate experience of delivering all of the services (and associated supply) detailed in II2.4 (The Description of the Procurement) in this notice. Please note that when demonstrating experience that a maximum of 3 examples (within the last 5 years) can be submitted. The higher the number provided, assuming relevant, will receive a higher score. Each example must demonstrate the provision of all the services. A simple assertion will not be acceptable evidence; bidders should provide detailed evidence to demonstrate the breadth of their experience, capability, capacity, value of contract to be similiar. Examples can be provided as a separate clearly identified document and uploaded with your response however this will require to be within the file size limits set for the PCS website taking account of any other required attachments.

Your response is limited to 5 A4 pages per example including images and diagrams.

4C.2 Not applicable.

4C.4 Bidders will be required to confirm that they and their key subcontractors have supply chain management systems and processes demonstrating how materials are sourced and what processes are followed for the selection, auditing and management of subcontractors. Bidders also to demonstrate experience in the successful management of a supply chain relevant to the project scope which ensured delivery of the works in time and cost and provided low life cycle cost.

4C.5 Bidders will be required to confirm that they will allow the Scottish Parliament (or other competent public body from the UK) to check its production and / or technical capacities if it deems appropriate. (Pass/Fail Qn)

4C.6 Bidders must demonstrate that their organisation has suitable managerial staff with the skills, experience and qualifications covering both management and technical competencies to manage this project. Bidders should provide single page CVs demonstrating relevant experience and qualifications, ideally related to the project examples for the key individuals who will be directly involved in this project. (A Maximum of 6 CVs permitted)

4C.6.1 Not Applicable

4D.1 The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

4D1.1 A documented policy regarding quality management. The policy must set out responsibilities for quality management policy that is authorised by its Chief Executive, or equivalent, and is periodically reviewed at a senior management level. This policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

4D.2 Will the bidder be able to produce a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. (Yes/No Qn)

4D2.1 A documented policy for the management of environmental issues. The policy must set out responsibilities for environmental management demonstrating that the bidder has and continues to implement an environmental management policy that is authorised by its Chief Executive, or equivalent, and is periodically reviewed at a senior management level. This policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for environmental management throughout the organisation.

Minimum level(s) of standards possibly required:

Quality Management Standard - including certification to BS EN ISO 9001 (or equivalent) standards.

Environmental Management - Ideally certification to BS EN ISO 14001 (or equivalent) or a satisfactory and complete response to 4D2.1 A documented policy for environmental management.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

In order to ensure the highest standards of service quality in this contract the SPCB requires the Contractor to take a positive approach to fair work practices as part of the fair and equitable employment and reward package that includes the payment of a living wage to any staff working on this project.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 06/07/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 24/09/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The NEC3 Engineering and Construction Contract will be used for this Contract. Bidders should ensure they have capacity and experience in the use of NEC3.

ESPD Q2.C.1 — an ESPD is required, at this stage, for subcontractors which are being relied on to meet the selection criteria set out under Part IV of the ESPD.

ESPD Q2D.1.2 — Where the bidder relies upon the capacity of a specific Key Subcontractor to meet the requirements stated in the Contract Notice and Service Information document, the Key Subcontractors will be requested to complete an ESPD (Scotland) as part of the tender stage, if the bidder is unable to provide this information at the selection stage. If a Key Subcontractor fails on any of the mandatory grounds stated in the ESPD it will have to be replaced, if it fails on any of the discretionary grounds we may request them to be replaced.

The SPCB does not commit to letting a contract for all or any part of the requirement listed should it become evident that it is not economically viable to do so.

The SPCB will not be liable for any costs incurred by those expressing an interest or tendering for this contract.

Any contract awarded shall be governed and construed in accordance with the laws of Scotland and both parties submit to the jurisdiction of the Scottish Courts.

The scoring guidance and criteria is set out in sections II.2.9 and III.1.2 ot this notice.

The Contracting Authority does not intend to include a subcontract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: Not relevant.

The SPCB uses the In-tend eProcurement system for managing its tender processes, NOT PCS-Tender. Guidance on the use is available in the eProcurement system but additional help can be obtained by calling SPCB Procurement on 0131 348 6620.

Although the ESPD document is attached to this contract notice, as required by this system, you must obtain all the tender documentation for this contract from the SPCB eProcurement system. Bidders should go to the "current tender" tab on the eProcurement website https://in-tendhost.co.uk/scottishparliament/aspx/Home to obtain all the relevant supplier selection documents, including the ESPD. All correspondence and the submission of your ESPD and bid must also be through the SPCB eProcurement system.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=544539

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:544539).

VI.4)Procedures for review
VI.4.1)Review body
Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
United Kingdom
Telephone: +44 1313486620
E-mail: procurement@parliament.scot

Internet address: http://www.parliament.scot

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
01/06/2018