Supplies - 265521-2017

11/07/2017    S130    - - Supplies - Contract notice - Open procedure 

United Kingdom-Aberdeen: Ballast construction works

2017/S 130-265521

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Scottish Government
Marine Scotland, Marine Laboratory, 375 Victoria Road
AB11 9DB
United Kingdom
Contact person: Bob McLeod
Telephone: +44 1224876544
NUTS code: UKM50

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Ballast Water Treatment System.

Reference number: CASE/208605
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The Scottish Ministers wish to purchase a ballast water management system (BWMS) suitable for implementation of IMO Ballast Water Management Convention (BWMC) 2004 on MRV Scotia belonging to Marine Scotland.

II.1.5)Estimated total value
Value excluding VAT: 80 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM50
Main site or place of performance:

Manufacturers premises for construction but shipped to refit yard for fitting. Refit yard as yet unknown.

II.2.4)Description of the procurement:

The Scottish Ministers wish to purchase a ballast water management system (BWMS) suitable for implementation of IMO Ballast Water Management Convention (BWMC) 2004 on MRV Scotia belonging to Marine Scotland.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Understanding and Delivery of Requirements / Weighting: 45
Quality criterion - Name: Staff Competence, Knowledge and Experience / Weighting: 25
Quality criterion - Name: Contract Management / Weighting: 15
Quality criterion - Name: Corporate and Social Responsibilities / Weighting: 10
Quality criterion - Name: Workforce Matters / Weighting: 5
Price - Weighting: 20
II.2.6)Estimated value
Value excluding VAT: 80 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 13/09/2017
End: 30/06/2021
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Not applicable.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

This section refers to Section B of Part IV of the ESPD (Scotland) and covers questions 4B.2-6 of the ESPD (Scotland).

Minimum level(s) of standards possibly required:

4B.1.1: Bidders will be required to have a minimum ‘specific’ yearly turnover of 160 000 GBP for the last two years.

As evidence for the ESPD (Scotland) question 4B.1.1, the Procurement Officer may ask for annual accounts from the bidder.

4B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading, a parent company guarantee may be requested.

4B.4: Bidders must demonstrate a Current Ratio of greater than 0.8.

Current Ratio will be calculated as follows: net current assets divided by net current liabilities.

There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.

4B.5: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:

Employers (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 10 000 000 GBP

Professional indemnity Insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Details of technical facilities, measures for ensuring quality and quality management procedures.

Minimum level(s) of standards possibly required:

4C.1.2: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Contract Notice or the relevant section of the site notice.

4C.2: Bidders will be required to provide details of the technicians or technical bodies the bidder can call upon, especially those responsible for quality control in relation to this procurement exercise.

4C.3: Bidders will be required to provide details of the technical facilities and measures for ensuring quality and the study and research facilities used.

4C.4: Bidders are required to provide a statement of the relevant supply chain management and/or tracking systems used.

4C.7: Bidders will be required to confirm that they will employ environmental management measures as detailed in 4C.12.

4C.9: Bidders should provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise.

4C.10: Bidders will be required to confirm that whether they intend to subcontract and if so, for what proportion of the contract.

Quality Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).


2. The bidder must have the following:

A documented policy regarding quality management. The policy must set out the responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Not applicable.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 16/08/2017
Local time: 12:00


Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Service type not appropriate for lotting

ESPD will be scored on a pass/fail basis.

Question scoring methodology for Award Criteria outlined in Invitation to Tender.

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:503549)

Download the ESPD document here:

VI.4)Procedures for review
VI.4.1)Review body
Scottish Government
Victoria Quay, Leith
United Kingdom
Telephone: +44 1312447556

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 (SSI 2015 No 446) may bring proceedings in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 3 months).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: