Supplies - 267655-2017

12/07/2017    S131    - - Supplies - Contract notice - Competitive dialogue 

United Kingdom-Brierley Hill: Construction materials

2017/S 131-267655

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Dudley Metropolitan Borough Council
Place Directorate, Harbour Buildings, Waterfront West
Brierley Hill
United Kingdom
Contact person: Ronny Tigere
Telephone: +44 1384812683
NUTS code: UKG34

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

DUD — Managed Stores Solution and Supply of Building Materials.

Reference number: H588
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Dudley MBC invites tenders for a Managed Stores Solution and Supply of Building Materials. The work will include the following: Source, supply and delivery of all specified Building Materials, van stocks and associated equipment either directly to operatives on site or through a collection service.

The appointment of a supplier will be for an initial period of 5 years, with the option to extend by a further 5 years period subject to performance and mutual agreement.

Dudley MBC is seeking to appoint a single supplier for this contract and will therefore not split this contract into Lots.

II.1.5)Estimated total value
Value excluding VAT: 60 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKG34
Main site or place of performance:

Within a 5 miles radius of Brierley Hill, West Midlands DY5 1UP.

II.2.4)Description of the procurement:

The Contracting Authority is tendering for a single merchant to deliver a managed stores solution for the provision of building materials to the Council. It is the expectation of the Council that the core service will be delivered through a dedicated standalone Stores, operated solely for the Council with estimated capacity floor space of 14 000 square meters to include yards and trades parking.

Additional services the merchant may be required to provide through the managed stores solution may include:

— Direct integration with ICT systems;

— Dedicated stock holding;

— Van stock management;

— Provision of welfare facilities at existing branches/standalone stores for use by Trades staff;

— Waste Management facilities and other ancillary services;

— Factoring items from third party suppliers.

Merchants providing a managed stores solution will be required to provide the full range of materials that maybe required by the Council from time to time including non commonly stocked items.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 60 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 4
Objective criteria for choosing the limited number of candidates:

As set out in the Procurement Documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

After an initial fixed period, the contract may be terminated on notice under a no-fault break clause.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The suitability criteria are set out in a Selection Questionnaire (SQ) instructions and scoring document which can be obtained from the address in Section l.1.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 01/09/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

After 2028.

VI.2)Information about electronic workflows
VI.3)Additional information:

Dudley MBC will be utilising its e-procurement portal In-Tend for this procurement exercise. The Selection Questionnaire (SQ) should be received no later than 15.8.2017 at 12.00 hours and will be available for download until 23:59 hours on 14.8.2017. URL:

To access documents bidders are required to register with the website. This may be done in two ways; 1) use the Register/Sign In button located on the Home screen or 2) find the project under the All Opportunities link and use the Express Interest button. Companies who have previously registered with the website will be invited to input their login details.

New Users will be invited to go through the Registration wizard. New Users, upon registration will receive an automatic notification of their unique login details. Once an expression of interest has been accepted by the system, Users MUST log back into the system to access documents. Now they will appear under the My Tenders tab. Further assistance with the system may be obtained by contacting the System Administrator on 01384 814862 or Guidance documents are also published under the Help screen which can be found on the home screen at:

Please note that the estimates given in the documents for the potential value of this contract cannot be guaranteed by the Council. They are based on the best available knowledge at the time of compiling this Notice.

The Council expressly reserves the right;

i) not to award any contract as a result of the procurement process commenced by publication of this notice

ii) to make whatever changes it sees fit to the content and structure of the tendering competition

iii) to award contract(s) in respect of any part(s) of the requirement covered by this notice; and

iv) to award contract(s) in stages and in no circumstances will the Council be liable for any costs incurred by candidates

The Council is subject to the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. All information received will be dealt with in accordance with that Act and information to which the Environmental Information Regulations apply will be dealt with in accordance with those Regulations.

VI.4)Procedures for review
VI.4.1)Review body
Dudley Metropolitan Borough Council
Place Directorate, Harbour Buildings, Waterfront West
Brierley Hill
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The Public Contract Regulations 2015 (SI2015 No 102) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may only award damages or where the contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: