Services - 26957-2017

25/01/2017    S17    European Commission - Services - Contract notice - Open procedure 

Belgium-Brussels: Framework contract for technical and support services in the field of irregular migration and legal migration policy

2017/S 017-026957

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Commission, Directorate-General for Migration and Home Affairs, Directorate E: Migration and Security Funds
LX-46 5/121
For the attention of: Mr Matthias Oel
1049 Brussels
Belgium
E-mail: HOME-E1-PROCUREMENT@ec.europa.eu
Fax: +32 22979590

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/dgs/home-affairs/financing/tenders/index_en.htm#/c_

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework contract for technical and support services in the field of irregular migration and legal migration policy.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Contractor's premises.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 9 000 000 EUR
II.1.5)Short description of the contract or purchase(s)
The main aim of the framework contract is to provide consultancy and technical support services on matters related to the prevention and addressing of irregular migration (lot 1) and legal migration (lot 2), in order to support the effective implementation of the relevant components of the European Agenda on Migration and related policies and activities undertaken by the European Commission.
II.1.6)Common procurement vocabulary (CPV)

79400000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 9 000 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Consultancy and technical support services in the area of irregular migration
1)Short description
The main aim of the framework contract is to provide consultancy and technical support services on matters related to the prevention and addressing of irregular migration in order to support the effective implementation of the relevant components of the European Agenda on Migration and related policies and activities undertaken by the European Commission.
2)Common procurement vocabulary (CPV)

79400000

3)Quantity or scope
Estimated value excluding VAT: 6 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Consultancy and technical support services in the area of legal migration and integration
1)Short description
The main aim of the framework contract is to provide consultancy and technical support services on matters addressing legal migration, in order to support the effective implementation of the relevant components of the European Agenda on Migration and related policies and activities undertaken by the European Commission.
2)Common procurement vocabulary (CPV)

79400000

3)Quantity or scope
Estimated value excluding VAT: 3 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In the case of joint tender, all members of the group assume joint and several liability towards the contracting authority for the performance of the contract as a whole, i.e. both financial and operational liability. Nevertheless, tenderers must designate one of the economic operators as a single point of contact (the leader) for the contracting authority for administrative and financial aspects as well as operational management of the contract.
After the award, the contracting authority will sign the contract either with all members of the group, or with the leader on behalf of all members of the group, authorised by the other members via powers of attorney.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: — Criterion F1: turnover of the last 2 financial years above 750 000 EUR. This criterion applies to the tenderer as a whole, i.e. the combined capacity of all members of a group in case of a joint tender.
— Criterion F2: ratio between assets and liability above 1:1; this criterion applies to each member of the group in the case of joint tender as well as any subcontractor declared as delivering at least 20 % of the services.
Evidence (to be provided on request):
— the completed ‘Simplified balance sheet’ and ‘Simplified profit and loss account’ completed for the last 2 years (Annex 2),
and
— a copy of the profit and loss accounts and balance sheet for the last 2 years for which accounts have been closed from each concerned legal entity.
If, for some exceptional reason which the contracting authority considers justified, a tenderer is unable to provide 1 or other of the above documents, it may prove its economic and financial capacity by any other document which the contracting authority considers appropriate. In any case, the contracting authority must at least be notified of the exceptional reason and its justification. The Commission reserves the right to request any other document enabling it to verify the tenderer's economic and financial capacity.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Lot 1:
Criteria relating to tenderers:
— Criterion A1: the tenderer must prove experience and knowledge in the field of irregular migration, in particular related to the prevention and fight against migrant smuggling, return of irregular migrants as well as the protection needs of vulnerable migrants. This should include knowledge of the relevant policy and legal frameworks, as well as an understanding of the work and role of public authorities, international and civil society organisations active in this field (e.g. authorities involved in migration management, law enforcement, border guards, asylum authorities or public health authorities) at the European and international levels.
Evidence A1: the tenderer should give evidence of having delivered at least 3 projects in this field in the last 5 years, with a minimum value for each project of 75 000 EUR. Specific experience must include the following: actions to step up the prevention and/or countering of migrant smuggling, including through the coordination of stakeholders in different fields such as those public authorities involved in migration management including law enforcement, judiciary or international organisations; devising prevention and information campaigns in the field of irregular migration; drawing up evidence-based needs assessments in the field of irregular migration policy; technical feasibility studies related to the collection of population data/biometrics; and engagement in third countries in the field of irregular migration.
— Criterion A2: the tenderer must prove experience in devising surveys; collecting primary data (also in third countries); processing and analysing data received from stakeholders and drafting the compiled information with recommendations in report form. Experience in developing materials e.g. thematic papers, agendas, summaries, etc. ahead of and subsequent to conferences, workshops and other similar events is necessary.
Evidence A2: the tenderer should provide evidence of having delivered at least 2 projects in this field in the last 5 years, with a minimum value for each project of 75 000 EUR and evidence of materials developed in preparation and follow up to conferences (e.g. thematic note, summary document).
— Criterion A3: experience of working on capacity building projects in third countries in either the western Balkans, Africa or Asia, in the domain of irregular migration, and notably migrant smuggling and return. Experience in more than one of the above regions.
— Evidence A3: evidence of having supported at least 3 projects with a minimum value of 75 000 EUR each in the last 5 years aimed at capacity building activities in the field of irregular migration in third countries, evidence of which must show thematic coverage and geographical coverage of the abovementioned regions.
Criteria relating to the team:
C1 — project manager: at least 10 years of experience in project management, including overseeing project delivery, quality control of delivered service, client orientation and conflict resolution experience in projects of a size of at least 75 000 EUR, including projects undertaken in third countries (in either or all of the following — western Balkans, Africa and Asia). Experience of managing a team of at least 10 people is necessary. The project manager will be the main person of contact for the Commission. A project manager backup with the same profile should be provided as well in the tender.
Evidence: 1 CV of the principal project manager and 1 of the backup project manager.
C2 — language quality check: at least 70 % of the members of the team should have at least C1 level in the Common European Framework for Reference for Languages in English. At least 50 % of the team members should have at least C1 level in the Common European Framework for Reference for Languages in French.
Evidence: a language certificate or past relevant experience.
C3 — expert in policy and legal analysis: policy and legal experts in the field of irregular migration and return policy. Senior analysts making up at least 70 % of the team should have at least 6 years of professional experience related to the field of irregular migration and return policy, while at most 30 % of the team can be junior with at least 5 years of professional experience in the abovementioned field. At most 10 % can be entry-level analysts with no professional experience.
Evidence: senior analysts — 15 CVs to be provided.
Junior analysts — 10 CVs to be provided.
Entry-level analyst — no minimum requirement of CVs to submit.
C4 — experts in data collection: at least 10 people amongst the proposed CVs should have knowledge of quantitative and qualitative methods to effectively collect primary data, processing and analysing any data received from stakeholders and compiling the information in report form. Proven experience of 5 years in data collection techniques.
Evidence: 10 CVs showing past relevant experience.
C5 — Web editor — dissemination of information via online tools; introduction of structural amendments to website; and introduction of content updates into the content management system. Should have at least 3 years of experience in working with the content management platforms used by the European Commission, Drupal and Documentum.
Evidence: 1 CV + 1 backup CV.
C6 — Web master — manage the timely and accurate publication of relevant content and information via online tools.
Evidence: 1 CV + 1 backup CV.
Lot 2:
Criteria relating to tenderers:
— Criterion A1: the tenderer must prove experience and knowledge in the field of legal migration and integration. This should include knowledge of the relevant policy and legal frameworks, as well as an understanding of the work and role of public authorities, international and civil society organisations active in this field (e.g. authorities/actors involved in migration management, integration, law enforcement, etc.) at the European and international levels.
Evidence A1: the tenderer should give evidence of having delivered at least 3 projects in this field in the last 5 years, with a minimum value for each project of 75 000 EUR. Specific experience must include the scope of substance of the actions described above under the heading ‘lot 2’.
— Criterion A2: the tenderer must prove experience in devising surveys; collecting primary data; processing and analysing data received from stakeholders and drafting the compiled information with recommendations in report form. Experience in developing materials e.g. thematic papers, agendas, summaries, etc. ahead of and subsequent to conferences, workshops and other similar events is necessary.
Evidence A2: the tenderer should provide evidence of having delivered at least 2 projects in this field in the last 5 years, with a minimum value for each project of 75 000 EUR and evidence of materials developed in preparation and follow up to conferences (e.g. thematic note, summary document).
Criteria relating to team:
C1 — project manager: at least 10 years of experience in project management, including overseeing project delivery, quality control of delivered service, client orientation and conflict resolution experience in projects of a size of at least 75 000 EUR. Experience of managing a team of at least 10 people is necessary. The project manager will be the main person of contact for the Commission. A project manager backup with the same profile should be provided as well in the tender.
Evidence: 1 CV of the principal project manager and 1 of the backup project manager.
C2 — language quality check: at least 70 % of the members of the team should have at least C1 level in the Common European Framework for Reference for Languages in English. At least 50 % of the team members should have at least C1 level in the Common European Framework for Reference for Languages in French.
Evidence: a language certificate or past relevant experience.
C3 — expert in policy and legal analysis: policy and legal experts in the field of legal migration and integration. Senior analysts making up at least 70 % of the team should have at least 6 years of professional experience related to the field of legal migration and integration, while at most 30 % of the team can be junior with at least 5 years of professional experience in the above mentioned field. At most 10 % can be entry-level analysts with no professional experience.
Evidence: senior analysts — 15 CVs to be provided.
Junior analysts — 10 CVs to be provided.
Entry-level analyst — no minimum requirement of CVs to submit.
C4 — experts in data collection: at least 10 people amongst the proposed CVs should have knowledge of quantitative and qualitative methods to effectively collect primary data, processing and analysing any data received from stakeholders and compiling the information in report form. Proven experience of 5 years in data collection techniques.
Evidence: 10 CVs showing past relevant experience.
C5 — Web editor — dissemination of information via online tools; introduction of structural amendments to website; and introduction of content updates into the content management system. Should have at least 3 years of experience in working with the content management platforms used by the European Commission, Drupal and Documentum.
Evidence: 1 CV + 1 backup CV.
C6 — Web master — manage the timely and accurate publication of relevant content and information via online tools.
Evidence: 1 CV + 1 backup CV.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HOME/2016/AMIF/FW/MIGR/0012.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.3.2017
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 29.3.2017

Place:

DG Migration and Home Affairs, avenue du Luxembourg 46,1049 Bruxelles, BELGIUM.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: Each tenderer may be represented by not more than 1 person (at least 1 working day in advance an email should be sent to HOME-E1-Procurement@ec.europa.eu).

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Terms of reference can be downloaded at: https://ec.europa.eu/home-affairs/financing/tenders_en#/c_

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

European Court of Justice
2925 Luxembourg
Luxembourg
Telephone: +352 4303-1
Internet address: http://curia.europa.eu/jcms/jcms/j_6/
Fax: +352 4303-2100

Body responsible for mediation procedures

European Ombudsman
Strasbourg
France
Internet address: http://www.ombudsman.europa.eu

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

General Court
2925 Luxembourg
Luxembourg
Internet address: http://curia.europa.eu/jcms/jcms/j_6/

VI.5)Date of dispatch of this notice:
13.1.2017