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United Kingdom-Nottingham: Construction materials
Section I: Contracting authority
Main address: www.eem.org.uk
Section II: Object
Supply and Distribution of Materials.
Efficiency East Midlands Ltd (EEM) is a procurement consortia which establishes and manages a range of Framework Agreements. Our members include Social Housing Providers, Local Authorities, Universities, NHS Trusts and regional Police Forces. EEM wishes to procure and enter into a framework agreement with multiple suppliers, each of which will be required to supply and distribute a broad range of materials required primarily for the responsive maintenance of properties and planned maintenance but also for the construction of new properties. The materials will be supplied to the customer via a range of models including access to a local trade counter, delivery service and van stock management. The choice of the supply method used will vary according to the needs of the individual customer. Further information can be found in document Part B of the ITT. The framework agreements will be in place for a period of 48 months.
The scope of this framework is the supply and distribution of materials via a range of methods. Each call off contract will be set up to meet the requirements of the Contracting Authority but are likely to involve a mixture of deliveries to a designated site, over the counter collections and the provision and replenishment of van stocks. Materials required will include but are not limited to Heavy Building Materials, Joinery & Timber, Bathrooms, Plumbing & Heating, Kitchens, Lightside Materials and Electrical Materials. Suppliers must be able to provide all materials.
The core area of work for most Contracting Authorities is within repairs and maintenance and many employ their own Operatives with support from external Suppliers. It is essential that all Operatives have easy access to materials as locally as possible to complete all the required repairs and maintenance to properties. These materials need to be available at the right time to provide an efficiency of time for Operatives and a first-time fix.
It is vital for our Contracting Authorities that the supply chain is capable of supplying materials at competitive rates but also deliver the required service level requirements to enable them to meet their own objectives and commitments. The key features valued by our Contracting Authorities are:
— Sufficient coverage in their area to support a mobile workforce
— ‘One Stop Shop’ facility for all materials
— Next day delivery to either a stores facility, site or individual property
— Trade counter to facilitate collections
— Guaranteed stock holding against an agreed core list
— Dedicated Account Manager
— Reporting data to assist with continuous improvement and review of products
There is clear evidence to show that public bodies are paying a wide range of prices for the same commodities, EEM's objective is to assist the public sector in maximising the significant buying power that exists across construction materials. With this is mind EEM is looking to create a framework that provides all public sector bodies the same price regardless of size and location. By collaborating across our membership, we expect to receive the best possible price for materials.
With this is mind all Suppliers will be required to work to the objective of ‘One price for the Public Sector’
Due to the wide spread locations of EEM Contracting Authorities and the intention to create a Framework that offers choice to our Members, Suppliers must have a branch within a minimum of 5 core postcode areas. Please refer to the ITT documents for further information.
The Framework is being procured by Efficiency East Midlands Limited (‘EEM’) on behalf of their members and the other organisations described below as being Authorised Users. The following Contracting Authorities will be entitled to agree and award contracts under this framework agreement:
1. Any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia — Westworks, Advantage South West and South East Consortium. A full list of current members is available at www.eem.org.uk
2. Any future Member of EEM or our partner consortia, and in all cases has being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents
3. An EEM Participant being an organisation which is neither a current or EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) based within England and Wales which owns and/or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education, further education college, school academy or other public sector organisation
Further details regarding the Authorised Users of this framework can be found in the ITT documents.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
To respond to this tender or review the documentation, please:
1) Go to the portal https://xantive.supplierselect.com
2) If you need to register a new account follow the prompts to set up your organisation
3) When you sign in select ‘Public Projects’ from the menu (top right). A list of all open tenders will be displayed
4) Select ‘EEM Supply & Distribution Materials’ from the list of projects and then ‘Create Opportunity’. That will give you access to the basic information.
5) Click ‘Accept Opportunity’ to get more detail. There is no obligation to submit a response.
6) If you do wish to submit a response, do so before the deadline by changing the Status to Submitted. You will only be allowed to submit if every mandatory question is answered.
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice is communicated to tenderers. The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within 30 days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the contract has not been entered into the Court may order the setting aside of the Award Decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may only award damages or where the award procedures have not been followed correctly may in certain circumstances declare the Contract to be ineffective.