Supplies - 287325-2017

25/07/2017    S140    - - Supplies - Contract notice - Open procedure 

United Kingdom-Matlock: Construction materials and associated items

2017/S 140-287325

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Derbyshire County Council
County Hall, Smedley Street
Matlock
DE4 3AG
United Kingdom
Contact person: Matthew Daniels
Telephone: +44 1629536894
E-mail: matthew.daniels@derbyshire.gov.uk
NUTS code: UKF1

Internet address(es):

Main address: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

I.1)Name and addresses
High Peak Borough Council
Buxton Town Hall
Buxton
SK17 6EL
United Kingdom
Contact person: Elaine Hallworth
E-mail: Elaine.Hallworth@highpeak.gov.uk
NUTS code: UKF1

Internet address(es):

Main address: https://www.highpeak.gov.uk/

I.2)Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

N/A.

The contract is awarded by a central purchasing body
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.eastmidstenders.org
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of Softwood, Hardwood and Sheet Material Timbers.

Reference number: CTP848
II.1.2)Main CPV code
44100000 - IA36
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The framework is for the supply of a range of timber materials for the manufacture of timber products by the Council's Joiners shop, Countryside Rangers and Rights of Way Team.

The contract will provide one supplier for each of the lots 1 Softwood, 2 Hardwood and 3 Sheet Materials. Potential tenderers are encouraged to bid for as many lots as they can realistically supply, however tenderers will not be at a disadvantage if they only offer a bid for 1 of the 3 lots.

II.1.5)Estimated total value
Value excluding VAT: 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Softwood

Lot No: 1
II.2.2)Additional CPV code(s)
44100000 - IA36
44110000
II.2.3)Place of performance
NUTS code: UKF1
Main site or place of performance:

Deliverers will be to Denby Business Unit, Prospect Road, Denby, Ripley, Derbyshire, DE5 8RE and various other site locations throughout the geographical area of Derbyshire.

II.2.4)Description of the procurement:

The framework will provide one successful supplier for lot 1 to supply softwood timbers to aid the Council workforce operations.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Techincal Assessment / Weighting: 45
Quality criterion - Name: Social Value / Weighting: 5
Cost criterion - Name: Price / Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 240 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2018
End: 31/12/2019
This contract is subject to renewal: yes
Description of renewals:

The contract period is 1.1.2018 to 31.12.2019 with an option to extend for up to 2 further periods of 1 year each subject to annual performance review.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Hardwood

Lot No: 2
II.2.2)Additional CPV code(s)
44100000 - IA36
44110000
II.2.3)Place of performance
NUTS code: UKF1
Main site or place of performance:

Deliverers will be to Denby Business Unit, Prospect Road, Denby, Ripley, Derbyshire, DE5 8RE and various other site locations throughout the geographical area of Derbyshire.

II.2.4)Description of the procurement:

The framework will provide one successful supplier for lot 2 to supply hardwood timbers to aid the Council workforce operations.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical Assessment / Weighting: 45
Quality criterion - Name: Social Value / Weighting: 5
Cost criterion - Name: Price / Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 60 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2018
End: 31/12/2019
This contract is subject to renewal: yes
Description of renewals:

The contract period is 1.1.2018 to 31.12.2019 with an option to extend for up to 2 further periods of 1 year each subject to annual performance review.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Sheet Material Timbers

Lot No: 3
II.2.2)Additional CPV code(s)
44100000 - IA36
44110000
II.2.3)Place of performance
NUTS code: UKF1
Main site or place of performance:

Deliverers will be to Denby Business Unit, Prospect Road, Denby, Ripley, Derbyshire, DE5 8RE and various other site locations throughout the geographical area of Derbyshire.

II.2.4)Description of the procurement:

The framework will provide one successful supplier for lot 3 to supply sheet material timbers to aid the Council workforce operations.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical Assessment / Weighting: 45
Quality criterion - Name: Social Value / Weighting: 5
Cost criterion - Name: Price / Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2018
End: 31/12/2019
This contract is subject to renewal: yes
Description of renewals:

The contract period is 1.1.2018 to 31.12.2019 with an option to extend for up to 2 further periods of 1 year each subject to annual performance review.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As detailed within tender documentation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As detailed within tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/08/2017
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 25/08/2017
Local time: 11:00
Place:

County Hall Matlock.

Information about authorised persons and opening procedure:

Procurement Officers at the Council will remove the seal on the E-Tendering website.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

June 2021.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Derbyshire County Council
County Hall Smedley Street
Matlock
DE4 3FW
United Kingdom
Telephone: +44 1629536870
E-mail: michelle.smith@derbyshire.gov.uk

Internet address:www.derbyshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Derbyshire County Council will operate a minimum of

10 calendar days standstill period at the point of

information on the award of the contract is

communicated to the relevant economic operators.

Debriefing by the Council shall be in accordance

with the Public Contracts Regulation 2006 (as

amended) (the regulations) such information should

be requested from the addressee in section 1.1 if an

appeal regarding the award of the contract has not

been successfully resolved the regulations provide for

aggrieved parties who are of the opinion that they

have been harmed or are at risk of harm by a breach

of the regulations, to take action in the High Court

(England, Wales and Northern Ireland) Any such

action must be brought promptly (generally within 3

months).

VI.4.4)Service from which information about the review procedure may be obtained
Derbyshire County Council
County Hall Smedley Street
Matlock
DE4 3FW
United Kingdom
Telephone: +44 1629536870
E-mail: michelle.smith@derbyshire.gov.uk

Internet address:www.derbyshire.gov.uk

VI.5)Date of dispatch of this notice:
21/07/2017