Works - 289115-2017

26/07/2017    S141    - - Works - Contract notice - Competitive procedure with negotiation 

United Kingdom-Bristol: Works for complete or part construction and civil engineering work

2017/S 141-289115

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Environment Agency
Horizon House, Deanery Road
Bristol
BS1 5AH
United Kingdom
Telephone: +44 2030252392
E-mail: neil.rowlands@environment-agency.gov.uk
NUTS code: UK

Internet address(es):

Main address: www.gov.uk/government/organisations/environment-agency

Address of the buyer profile: https://defra.bravosolution.co.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://defra.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
National or federal agency/office
I.5)Main activity
Environment

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Flood and Coastal Risk Management (FCRM) Operational Framework — Central Hub.

Reference number: project_21449
II.1.2)Main CPV code
45200000
II.1.3)Type of contract
Works
II.1.4)Short description:

Lot 1 — Small scale civil engineering and maintenance works (including culvert inspections and clearance).

Lot 2 — Routine maintenance, vegetation management and pest control.

II.1.5)Estimated total value
Value excluding VAT: 68 080 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 13
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 2 will be divided in to 4 sub-lots (one for each area). Tenderers will be limited to submitting tenders at ITT stage for a maximum of 2 areas under Lot 2.

II.2)Description
II.2.1)Title:

Small scale civil engineering and maintenance works

Lot No: 1
II.2.2)Additional CPV code(s)
45220000
45221100
45243000
45243300
45243510
45243600
45246100
45246200
45246400
45246410
45247200
45247220
76600000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Small scale civil engineering and maintenance works (including culvert inspection and clearance) in 4 Environment Agency areas 5, 6, 7 and 10 - (5) Lincolnshire and Northamptonshire (LNA), (6) East Midlands (EMD), (7) West Midlands (WMD), (10) East Anglia (EAN).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 39 575 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Routine maintenance and vegetation management

Lot No: 2a
II.2.2)Additional CPV code(s)
45342000
77211300
77211400
77211500
77310000
77312000
77314000
90700000
90922000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Routine maintenance and vegetation management including pest control in Environment Agency area 5 — Lincolnshire and Northamptonshire (LNA).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 15 950 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Routine maintenance and vegetation management

Lot No: 2b
II.2.2)Additional CPV code(s)
45342000
77211300
77211400
77211500
77310000
77312000
77314000
90700000
90922000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Routine maintenance and vegetation management including pest control in Environment Agency area 6 — East Midlands (EMD).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 600 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Routine maintenance and vegetation management

Lot No: 2c
II.2.2)Additional CPV code(s)
45342000
77211300
77211400
77211500
77310000
77312000
77314000
90700000
90922000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Routine maintenance and vegetation management including pest control in Environment Agency areas 7 — West Midlands (WMD).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 175 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Routine maintenance and vegetation management

Lot No: 2d
II.2.2)Additional CPV code(s)
45342000
77211300
77211400
77211500
77310000
77312000
77314000
90700000
90922000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Routine maintenance and vegetation management including pest control in Environment Agency areas 10 — East Anglia (EAN).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 780 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 13
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 110-220688
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/08/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This framework is primarily intended to meet the needs of the Environment Agency. The Agency may require the successful bidder(s) to provide the goods/services on the same terms that are agreed as a result of this tender to the Department for Environment, Food and Rural Affairs, and to its associated bodies including any Agencies and non-departmental public bodies and others (the Defra Group). The Agency may also require the provision of the goods/services to members of the aforementioned Defra Group via the Environment Agency, rather than directly. A full list of the Defra Group can be found at:

https://www.gov.uk/government/organisations#department-for-environment-food-rural-affairs

The successful bidder(s) may also be required to provide the services to local authorities in England and Wales. A full list may be found at http://local.direct.gov.uk/Data/

The successful bidder(s) may also be required to provide the services to Internal Drainage Boards in England and Wales. A full list may be found at:

http://www.ada.org.uk/member_type/idbs/

Similarly, the successful bidder(s) may be required to supply the Scottish Environmental Protection Agency, the Northern Ireland Environment Agency, Natural Resources Wales, Forestry Commission Scotland, or Forestry Service Northern Ireland.

The successful bidder(s) may also be required to provide the services to Central Government departments, executive agencies, and other NDPBs. Full lists can be found at:

https://www.gov.uk/government/organisations

https://www.gov.uk/government/publications/public-bodies-2014

VI.4)Procedures for review
VI.4.1)Review body
Environment Agency
Bristol
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

The Environment Agency expressly reserves the right:

(i) Not to award or enter into any contract as a result of the procurement process commenced by the publication of this notice;

(ii) To make whatever changes it may see fit to the content and structure of the tendering competition;

(iii) To award 1 or more public contract(s) in relation to part only of the requirements covered by this notice; and/or;

(iv) To award a contract(s) in stages.

In no circumstances will the Environment Agency be liable for any costs incurred by the Applicants/Tenderers and their associated parties. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgment of potential Applicants and the Environment Agency will not be responsible for any such expenditure.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
21/07/2017