Services - 290242-2017

26/07/2017    S141    - - Services - Contract notice - Restricted procedure 

United Kingdom-York: Architectural services for buildings

2017/S 141-290242

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
York St John University
Lord Mayor's Walk
YO31 7EX
United Kingdom
Contact person: Rob Hickey
Telephone: +44 1904876673
NUTS code: UKE21

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
York St John University
Lord Mayor's Walk
YO31 7EX
United Kingdom
Contact person: Pam Rule
Telephone: +44 1904876673
NUTS code: UKE21

Internet address(es):

Main address:

Address of the buyer profile:

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

York St John University Creative Centre.

Reference number: CAP176
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

In the context of rapid overall growth in student numbers on campus, the continued popularity of Schools and subjects that require specialist space and the physical limitations across the rest of the estate, YSJU is seeking to build a new ‘Creative Centre’ at its city centre Lord Mayor's Walk (LMW) campus.

The University is looking for a design team who are:

— able to design and deliver a memorable and distinctive building;

— able to understand and work within the ‘context’ of our unique campus;

— able to design to the Building Information Modelling (BIM) framework;

— able to work within a budgetary constraint and deliver value for money;

— who understand teaching, learning and academic collaboration spaces as well as the creation of inspiring events facilities; and

— able to work creatively with materials to create well-detailed, environmentally sustainable, accessible and robust spaces.

II.1.5)Estimated total value
Value excluding VAT: 1 800 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKE21
Main site or place of performance:

York St John University,

Lord Mayor's Walk,

York YO31 7EX.

II.2.4)Description of the procurement:

YSJU has set the following objectives for the new Creative Centre:

1. To create a flexible building able to accommodate the University's ambitious growth profile, particularly in the Schools of Art, Design and Computer Science, and Performance and Media Production;

2. To include learning and collaboration spaces, workshops, studios, labs and a large multi-use facility (with the latter able to be used as a theatre, performance venue or large learning space);

3. To further enhance the attractiveness and appeal of the LMW campus;

4. To take advantage of its location at the centre of the historic city of York; and

5. To contribute to the University's strategic objectives and play to our values, as we seek to become the best of England's small universities.

It is envisaged that construction for the building will begin by no later than the end of 2018, with the building being operational by no later than Summer 2020.

This procurement is for the Design element of the works. The University expects the bidding team to nominate a ‘Principal Designer’ for the project, who will have mandatory CDM Health & Safety responsibilities. The organisation proposed for this role should be clearly highlighted in the PQQ.

The Design Team should include an architect (including landscape architect), project manager, a cost consultant, a services engineer and a structural engineer. The team will also be expected to appoint additional specialists as necessary, such as an acoustic consultant, Breeam consultant, planning consultant and health and safety advisors. We envisage that the architect will also be the ‘Lead Designer’ and will coordinate the work of the other team members, although we are open to other proposals.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2018
End: 30/06/2021
This contract is subject to renewal: yes
Description of renewals:

York St John University reserves the opportunity to renew the contract for a period of up to 2 years as circumstances dictate.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 4
Objective criteria for choosing the limited number of candidates:

It is anticipated that a minimum of four respondents will be invited to tender (although the University reserves the right to shortlist as many tenderers as it deems necessary). These will be the respondents that pass the mandatory criteria and score highest against the technical and professional section of the PQQ. Selection will be based upon candidates' scores achieved subject to a ‘Pass’ being achieved for each of the pass/fail categories.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/09/2017
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 06/10/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30/06/2021
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
York St John University
Lord Mayor's Walk
YO31 7EX
United Kingdom
Telephone: +44 1904876673

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: