Works - 309720-2017

08/08/2017    S150    - - Works - Contract notice - Restricted procedure 

United Kingdom-Sheffield: Construction work

2017/S 150-309720

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Department for Work and Pensions
West Street
Sheffield
S1 4EP
United Kingdom
Telephone: +44 1142943469
E-mail: ESTATES.PROJECTSTEAM@DWP.GSI.GOV.UK
NUTS code: UK

Internet address(es):

Main address: www.dwp.gov.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://dwp.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://dwp.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Social protection

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Estates Contractor Framework.

Reference number: 19502
II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

DWP is looking to put in place prior to 01.04.18 a new Estates Contractor Framework providing Minor Works & Capital Projects together with all ancillary & incidental works and/or services to cater for DWP's estate, and to be made available to other Government Departments & Public Sector bodies who have a similar estate type & profile of project requirements as DWP's (detailed further in VI.3). The framework will support DWP's Estate of a national network of Job Centre Plus Offices, which are similar in nature to a retail shop with 'over the counter'style service provision. DWP also have a number of regional Corporate Centre offices requiring periodic works of refurbishment & renewal. DWP are coming to the end of a 20 year PFI contract (the PRIME Contract) which delivered Business As Usual Minor Works & Estate Change Capital Works. By the end of the PRIME contract, it is anticipated that DWP will continue to have a national network of over 700 properties across England,Scotland & Wales.

II.1.5)Estimated total value
Value excluding VAT: 375 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

DWP are seeking to appoint:

Lot 1- 1 Nominated Contractor per each of 5 key regions.

Lot 2- 3 Nominated Contractors per each of 5 key regions.

Lot 3- 4 to 6 Nominated Contractors to serve National Mainland UK.

Contractors can apply to a maximum of 2 Regions on Lot 1 and/or a maximum of 2 Regions on Lot 2.

Contractors that apply to Lot 1 and/or Lot 2 cannot apply to Lot 3.

II.2)Description
II.2.1)Title:

Regional Minor Works Projects and Programmes — 0 up to 250,000 GBP per Task Order

Lot No: 1
II.2.2)Additional CPV code(s)
51000000
71000000
31000000
45000000
39000000
II.2.3)Place of performance
NUTS code: UKD
NUTS code: UKE
NUTS code: UKC
NUTS code: UKL
NUTS code: UKM
NUTS code: UKJ
NUTS code: UKK
NUTS code: UKH
NUTS code: UKI
NUTS code: UKF
NUTS code: UKG
Main site or place of performance:

5 key regions for delivery are: 1.East Anglia, East & West Midlands 2.London & South East England 3.North West England & North Wales 4.Scotland & North East England 5.South Wales & South West England.

II.2.4)Description of the procurement:

DWP intend to award a Term Service Contract under this framework in each region to complete low value, non-complex minor works projects of a short duration for both corporate and back of house offices as well as front of house offices. Projects will cover estates business as usual work e.g. building fabric works and m&e projects. The Term Service Contract will last for a duration of 4 years, commencing on or around 1.4.2018, under which Task Orders will be called off.

Contractors should note that under Lot 1, where the any individual programme of works span more than one region, DWP reserves the right to award the relevant Task Order to the Contractor eligible for the highest proportion of that work based on their Lot allocation under the framework arrangements.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 100 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 20
Maximum number: 25
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

DWP intends to call off from the framework for its Job Centre Plus network across the country and for its Corporate Centre offices and processing centres.

It should be noted that Contractors may be required to undertake design services as part of specific projects.

II.2)Description
II.2.1)Title:

Projects and Programmes — 250 001 GBP up to 2 000 000 GBP per Call-Off Contract

Lot No: 2
II.2.2)Additional CPV code(s)
51000000
71000000
31000000
45000000
39000000
II.2.3)Place of performance
NUTS code: UKD
NUTS code: UKE
NUTS code: UKC
NUTS code: UKL
NUTS code: UKM
NUTS code: UKJ
NUTS code: UKK
NUTS code: UKH
NUTS code: UKI
NUTS code: UKF
NUTS code: UKG
Main site or place of performance:

5 key regions for delivery are: 1.East Anglia & East & West Midlands 2.London & South East England 3.North West England & North Wales 4.Scotland & North East England 5.South Wales & South West England.

II.2.4)Description of the procurement:

Shop Fit Out Projects for local front of house ‘over the counter’ style service centres that are retail in nature. Projects may cover refurbishment and/or rebranding work for an existing network as well as fit-out of new offices in support of a network estates functions.

Projects will cover refresh and rebranding work as well as fit-out.

DWP anticipates that any contract awarded under Lot 2 will be awarded on the basis of either a direct award or a mini competition between the three nominated contractors per key region, as further detailed within the Invitation to Tender and Framework Agreement.

Contractors should note that under Lot 2, where the any individual programme of works span more than 1 region, DWP reserves the right to award the relevant call off contact to the Contractor eligible for the highest proportion of that work based on their Lot allocation under the framework arrangements.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 125 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 30
Maximum number: 45
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

DWP intends to call off from the framework for its Job Centre Plus network across the country and for its Corporate Centre offices and processing centres.

It should be noted that Contractors may be required to undertake design services as part of specific projects.

II.2)Description
II.2.1)Title:

Major Projects — 2 000 001 GBP up to 8 000 000 GBP per Call-Off Contract

Lot No: 3
II.2.2)Additional CPV code(s)
51000000
71000000
31000000
45000000
39000000
II.2.3)Place of performance
NUTS code: UKD
NUTS code: UKE
NUTS code: UKC
NUTS code: UKL
NUTS code: UK
NUTS code: UKM
NUTS code: UKJ
NUTS code: UKK
NUTS code: UKH
NUTS code: UKI
NUTS code: UKF
NUTS code: UKG
Main site or place of performance:

5 key regions for delivery are: 1.East Anglia & East & West Midlands 2.London & South East England 3.North West England & North Wales 4.Scotland & North East England 5.South Wales & South West England.

II.2.4)Description of the procurement:

Commercial office fit out projects for the regional/corporate centre offices and processing centres. Projects will involve reconfiguration of office general layouts to support office moves, changes in different business unit operations, introductions of smart working practises and fit out of newly acquired offices.

DWP anticipates that any contract awarded under Lot 3 will be awarded on the basis of a mini-competition between the 4-6 Nominated Contractors to serve the National Mainland UK.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 150 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 8
Maximum number: 12
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

DWP intends to call off from the framework for its Job Centre Plus network across the country and for its Corporate Centre offices and processing centres.

It should be noted that Contractors may be required to undertake design services as part of specific projects.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Prospective bidders will be required to complete an SQ, part of which will include information about their suitability to pursue the professional activity.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Prospective bidders will be required to complete an SQ, part of which will include information on economic and financial standing.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Prospective bidders will be required to complete an SQ, part of which will include information on their technical and professional ability.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Parent company guarantees, and/or performance bonds may be required in appropriate circumstances.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 26
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:

DWP (and any organisation lawfully utilising this framework) may adopt electronic auctioning as part of the Call-Off arrangements. Further details are set out under the Framework Agreement.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 052-095375
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 07/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 13/10/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

1. The framework may be novated in its entirety over to the Crown Commercial Service (CCS) at any point throughout the duration of the framework however appointed suppliers will be notified 90 days in advance of the novation occurring.

2. A proportion of low value, high volume projects will be allocated to DWP's Facilities Management provider.

3. The Framework Agreement and the Call-Off contracts uploaded to Bravo Solutions as at the date of this Contract Notice are draft and will be confirmed ahead of issuing the final Invitation to Tender (ITT).

4. This framework will be accessible for use by all UK Central Government Departments and their Arms Length Bodies; Non-Ministerial Departments and Executive Agencies; and, the Wider Public Sector (and any future successors to these organisations): Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide: https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide. Any Call-Off under the Framework Agreement by these parties shall be for works (as more generally described under this Contract Notice) and shall be based substantially on the form of the Scope and the Template Call-Off Agreement, as issued to contractors at ITT stage.

5. For reference, the description of ‘works’ for this framework shall mean;

‘the works or services comprising new building works and/or works of fit out, repair, replacement and/or refurbishment, including small works, minor works and/or intermediate works and related operations being undertaken at an office, shop, bureau, kiosk or other permanent or temporary building or unit used for the delivery of over-the-counter, telephone or consultant room style public services and advice and/or of commercial office and retail character that are envisaged by the ITT and the Template Call-Off Contract’.

6. Suppliers Instructions:

a. Register on the eSourcing portal: https://dwp.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note your chosen username & click ‘Save’. Keep the e-mail confirmation of your password secure.

b. Express an Interest: Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link (These are Pre-Qualification Questionnaires/Invitations to Tender open to any registered supplier). Click on PQQ_28785 DWP Estates Contractor Framework to access the content. Click the ‘Express Interest’ button (top of the page). This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page (A secure area reserved for your projects only). Access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box

c.Click ‘My Response’ under ‘PQQ/ ITT Details’, choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT- There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the ‘Submit Response’ button (top of page)

d. Consult the online help/eTendering help desk for further assistance. DWP expressly reserves the rights (i)to use a reverse auction; (ii)to cancel this procurement at any stage; (iii)to not award any contract as a result of the procurement process commenced by publication of this notice; (iv)and in no circumstances will DWP be liable or any costs incurred by potential suppliers.

VI.4)Procedures for review
VI.4.1)Review body
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom

Internet address:https://www.justice.gov.uk/courts/rcj-rolls-building/rcj

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/08/2017