Services - 310803-2013

17/09/2013    S180    - - Services - Prior information notice without call for competition - Not applicable 

United Kingdom-London: Bicycles

2013/S 180-310803

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London - Surface Transport
Palestra 197 Blackfriars Road
Contact point(s): CHengage@tfl.gov.uk
SE1 8NJ London
United Kingdom

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://www.tfl.gov.uk/eprocurement

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Boroughs
United Kingdom

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
London Cycle Hire Scheme - Early Market Engagement
II.2)Type of contract and place of delivery or of performance
Service category No 27: Other services

NUTS code UKI

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Transport for London (TfL) is considering how it may approach the future procurement of the London cycle hire scheme and is seeking information through issue of this Prior Information Notice (PIN).
TfL is looking to hold an Industry Engagement Day to understand the current market and to help scope and structure TfL's requirements for the future London cycle hire scheme. Information provided will be used to inform TfL's approach to any future procurement process. If determined appropriate TfL may at its sole discretion enter into further discussions with respondents.
Barclays Cycle Hire (BCH) - Overview
TfL is seeking to engage with potential suppliers for the next generation of this flagship scheme. The current contract is due to expire in July 2015, but includes an option to extend up to a further 2 years. TfL is considering the future procurement of BCH beyond the current contract and looking at the options for transition.
The existing contract delivers performance based operations and maintenance of the cycle hire assets.
TfL is now looking to develop a future business model prior to commencement of any procurement to ensure that TfL is able to continue to operate, maintain and modernise BCH at the conclusion of the current contract. As part of this process TfL is taking the opportunity to review the current business operating model, which is supported by the existing contract to drive further efficiencies whilst meeting its strategic objectives.
The Industry Engagement Day is an opportunity for bike-sharing scheme operators and IT, logistics, manufacturing and other suppliers from around the world to inform TfL's approach to any future procurement of a London cycle hire scheme.
TfL would like to invite all interested parties to attend a free Industry Engagement Day to be held on 25 October at West Kensington, London.
At this meeting:
— Hear TfL's plans for developing the next generation cycle hire scheme
— Use the opportunity to inform TfL's thinking, and network with potential supply partners
— Find out more in advance of any formal tender process
II.5)Common procurement vocabulary (CPV)

34430000, 45100000, 45233000, 50100000, 45233293, 51000000, 72000000, 79340000, 92600000, 60100000, 63000000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
Submission of Expression of Interest

You must submit your expression of interest via email to chengage@tfl.gov.uk no later than Noon on 18.10.2013.

If there are any queries please contact: chengage@tfl.gov.uk

Further information about the content and location of the event will be provided in an information pack which will be sent out closer to the event date. Due to restrictions on number of maximum attendees, all interested parties should register their interest as soon as possible but no later than 18.10.2013. Please note that numbers are restricted to 2 representatives per company. Please reserve any questions for the day of the event.
A recorded webcast will be available after the event to companies that register but are unable to attend in person due to availability.
After the Industry Engagement Day a questionnaire will be issued requesting your feedback.
Supplier Contact Point
Suppliers are asked to include a single point of contact in their organisation. TfL will not be responsible for contacting suppliers through any route other than the nominated contact.
Timetable
Set out below is the proposed timetable. This is intended as a guide and whilst TfL does not intend to depart from the timetable it reserves the right to do so at any stage.
Target Date Activity
13.9.2013 PIN issued
25.10.2013 Industry Engagement Day
28.10.2013 Questionnaire made available
15.11.2013 Return of Questionnaire submissions
Terms of the Market Testing
TfL will manage this process in an open and transparent manner to maximise the possible benefits. Participation or non participation in this Market Testing will not disadvantage or advantage any supplier's ability to participate in any future procurement activity. Direct or indirect canvassing of any TfL employee or agent by any supplier concerning this requirement, or any attempt to procure information from any TfL employee or agent concerning this PIN outside of the formal process described in this document may result in the disqualification of the supplier from consideration of any future procurement activity.
No information contained in this document or in any communication made between TfL and any supplier in connection with this shall be relied upon as constituting a contract, agreement or representation that any contract shall be offered in accordance with this PIN.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
13.9.2013