Services - 345608-2017

02/09/2017    S168    - - Services - Contract notice - Open procedure 

United Kingdom-Kingston upon Thames: Construction work

2017/S 168-345608

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Hastoe Housing Association
Marina House
Kingston upon Thames
KT1 4BH
United Kingdom
E-mail: tenders@camerons.uk.com
NUTS code: UKK

Internet address(es):

Main address: www.hastoe.com

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Kingston-upon-Thames:-Construction-work./C6A57CN73M
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Procurement of repairs and maintenance service provider(s).

II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The provision of comprehensive repairs and maintenance services including day-to-day responsive repairs and void refurbishment.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Tenderers may bid for 1 or both lots and may be awarded 1 or both lots. The Authority will apply the award criteria set out in the Procurement Documents in relation to the award of lots.

II.2)Description
II.2.1)Title:

Area 7A — Cornwall, parts of Mid Devon, North Devon, Plymouth, parts of South Hams, Torridge, West Devon

Lot No: 1
II.2.2)Additional CPV code(s)
45451000
45210000
45215210
45261900
50711000
50710000
45262660
50700000
50712000
II.2.3)Place of performance
NUTS code: UKK
NUTS code: UKK4
Main site or place of performance:

South West (England), Devon.

II.2.4)Description of the procurement:

The provision of comprehensive repairs and maintenance services including day-to-day responsive repairs, void refurbishment, asbestos removal, mechanical installations maintenance, aids and adaptations, estate based works and emergency out of hours maintenance. In addition, the Contract will include for undertaking some planned maintenance works including internal and external component replacement. The contract will be a long term contract under JCT MTC2016 for a maximum period of 8 years, subject to periodic performance reviews (annually) and a formal interim review after 4 years.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial term of 48 months. The Authority may award a further 4 renewals in 12 month increments or multiples thereof up to a maximum of 96 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Area 7B — East Devon, Mendip, Parts of Mid Devon, North Dorset, Sedgemoor, parts of South Hams, South Somerset, Taunton Dean, Teignbridge, West Dorset, West Somerset, Wiltshire

Lot No: 2
II.2.2)Additional CPV code(s)
45451000
45210000
45215210
45261900
50711000
50710000
45262660
50700000
50712000
II.2.3)Place of performance
NUTS code: UKK
Main site or place of performance:

South West (England).

II.2.4)Description of the procurement:

The provision of comprehensive repairs and maintenance services including day-to-day responsive repairs, void refurbishment, asbestos removal, mechanical installations maintenance, aids and adaptations, estate based works and emergency out of hours maintenance. In addition, the Contract will include for undertaking some planned maintenance works including internal and external component replacement. The contract will be a long term contract under JCT MTC2016 for a maximum period of 8 years, subject to periodic performance reviews (annually) and a formal interim review after 4 years.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Initial period of 48 months (4 years) (the Term) with an option to extend for 2 additional periods of 24 months up to a maximum of 8 years. Renewal of the contract will be subject to performance and the Authority's future corporate strategy.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Applicants will be required to complete a Supplier Suitability Questionnaire (SQ) consistent with the provisions of Regulation 58 of the Public Contracts Regulations 2015 (as amended). The minimum requirements that Applicants are required to meet are set out in the SSQ. The SQ is available from the address at I.1) and must be returned to that address by the date stipulated in IV.2.2).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The Contract forming part of the Procurement Documents sets out the conditions relating to performance including minimum performance standards to be met.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/10/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Kingston-upon-Thames:-Construction-work./C6A57CN73M

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/C6A57CN73M

GO Reference: GO-2017831-PRO-10934374.

VI.4)Procedures for review
VI.4.1)Review body
Cameron Consulting
2-4 High Street
West Malling
ME19 6QR
United Kingdom
Telephone: +44 1732600500
E-mail: tenders@cameron-consulting.co.uk
VI.4.2)Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y 1EU
United Kingdom
Telephone: +44 2075366000
E-mail: info@cedr.com

Internet address:www.cedr.com

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with Regulations 92 to 104 of the Public Contracts Regulations 2015 (as amended), the Authority will incorporate a minimum 10 calendar day standstill period starting from the date when the contract award was notified to bidders. Unsuccessful bidders will be provided with information in the ‘Award Decision Notice’ at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operators and the name of the economic operator to be awarded the contract. Tenderers have a right of appeal provided for within the Public Contracts Regulations 2015 (as amended). Any such proceedings must be brought in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom
Telephone: +44 2072761234

Internet address:www.cabinetoffice.gov.uk

VI.5)Date of dispatch of this notice:
31/08/2017