Services - 359441-2013

25/10/2013    S208    European Commission - Services - Contract notice - Open procedure 

Italy-Ispra: Execution of technical drawings and related services

2013/S 208-359441

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Commission, JRC Ispra, ISM, Unit C.1, Resources Directorate, Unit B.5
via E. Fermi 2749, TP 800
Contact point(s): JRC.B.5 — Support to Ispra Nuclear Activities and Decommissioning
For the attention of: Valeria Tosato
21027 Ispra VA
Fax: +39 0332789108

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Research, nuclear decommissioning.
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Execution of technical drawings and related services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: JRC Ispra VA, Italy.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 1 300 000 EUR
II.1.5)Short description of the contract or purchase(s)
The services will be carried out in the framework of nuclear installations located in the JRC-Ispra site (areas, buildings, plants, facilities and laboratories, 60 buildings in total) pertaining to the Nuclear Decommissioning and Facilities Management Unit (NDFMU). They will concern all the current tasks associated with industrial drafting and will cover NDFMU activities such as: maintenance, modification, improvement, refurbishment, new constructions, new equipment, new installations, new buildings, etc. The services will comprise the execution of all types of industrial drawings: preliminary, construction, as built, etc. As an indication, the industrial drawings may include general layouts, overall views, detailed and exploded views, section views, isometrics, flow-sheets, flow-diagrams, 3D views, etc., in all generic engineering fields such as civil, mechanical, hydraulic, electrical, instrumentation, automation, etc. The services will also concern the assistance in NDFMU's technical archive and conversion into digital format of drawings (.DWG, TIFF or PDF formats) and associated documents.
II.1.6)Common procurement vocabulary (CPV)

71320000, 71350000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The total amount of services to be provided annually during the reference period is estimated to range from 7 500 to ca. 11 000 hours per year.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 300 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 3
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As indicated in the draft contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
All eligible natural and legal persons or groupings of such persons may apply. The grouping may be permanent, legally established or having been constituted informally for a specific tender procedure. Each member of a grouping (i.e. the main contractor and all other members) assumes a joint and several liability towards the contracting authority. Tenders may be submitted by groupings of economic operators that, if awarded the contract, may be requested to assume a legal form by incorporation, partnership or otherwise which will enable them to contract as a single entity. A grouping of economic operators, however, must identify a leader (main contractor), solely responsible towards the Commission, which will interface between the Commission and the economic operators both during the procurement phase and during the contract execution.
Therefore the grouping must provide a declaration to identify the leader and the other members and which empowers the leader to submit an offer or to sign a contract on behalf of and representing the whole grouping.
In case of groupings:
Groupings must provide the documents and information required in point III.2.1 for each individual member thereof. The criteria of point III.2.2 apply to the grouping as a whole. The criteria of point III.2.3(a) and (c) apply to the grouping as a whole, with the exception of profile D1 (as described in the technical specifications) which has to be provided by the group leader. The criteria of point III.2.3(b) must be satisfied at least by the leading party of the grouping provided that he undertakes explicitly and in writing to ensure that the whole grouping will satisfy the required quality standards in the contract's execution.
The participation of an ineligible natural or legal person will result in the automatic exclusion of that person. In particular, if that person ineligible in the sense of the conditions set out in point III.2.1 belongs to a grouping, the whole grouping will be excluded if it doesn't fulfil all selection criteria without the excluded member.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: a) For any given industrial and/or commercial group only 1 tender can be submitted, either by 1 group member or by a combination of the group's members. For the sake of clarity 2 companies are considered to be part of the same industrial and/or commercial group or organisation if one of the 2 controls the other, e.g. owns more than 50 % of the shares of the other, or if more than 50 % of their shares belong to a common direct or indirect shareholder, except otherwise proved with appropriate evidence.
b) Number of tenders per candidate: tenders may be submitted by natural or legal persons, whatever the form of participation (as an individual entity or as leader or member of a grouping submitting a tender). In the event that a natural or legal person submits more than 1 tender, the Commission reserves the right to examine that there is no conflict of interest between tenderers or that competition is not hindered in any way by collusive practices between tenderers, and to exclude that tenderer in either proven situation.
c) At the JRC Ispra site, Italian law is in force on nuclear and health & safety issues. In particular, contracts must be executed in compliance with Legislative Decree No 230/95 'Attuazione delle direttive Euratom 80/836, 84/467, 84/466, 89/618, 90/641, e 92/3 in materia di radiazioni ionizzanti' and its subsequent modifications and/or integrations, Legislative Decree No 241/00 'Controllo della radioattività ambientale e naturale tramite rilevamento in atmosfera, nelle acque, nel suolo', and Legislative Decree No 81/08 'Attuazione dell'articolo1 della Legge 3.8.2007, n. 123 in materia di tutela della salute e della sicurezza nei luoghi di lavoro' and its subsequent modifications and/or integrations.
d) Subcontracting: the provision of the supply and/or related services of this procurement may be subcontracted. In the case of subcontracting, a letter of undertaking must be provided, in which the proposed subcontractor states its unequivocal will to cooperate with the candidate/tenderer. In case a subcontractor is proposed in the tendering phase, the Commission reserves the right to apply the exclusion and assess the application of the selection criteria to the proposed subcontractor as appropriate taking into account the value of the tasks to be subcontracted and their nature.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: To be eligible to take part in this tender procedure, tenderers must not be in any of the exclusion situations listed in Articles 106 and 107 of Council Regulation (EC, Euratom) No 966/2012 of 25.10.2012 (OJ L 298 of 26.10.2012). According to Article 143(1) of Commission Regulation (EC, Euratom) No 1268/2012 of 29.10.2012 (OJ L 362 of 31.12.2012), tenderers are required to submit a declaration on their honour, together with their tender, that they are in none of the situations referred to in Articles 106 and 107 of Council Regulation 966/2012 (please see the template available on the website mentioned in point I.1 above). Should a contract be awarded, the contractor will need to produce supporting documentary evidence, as required by Article 143(2) in conjunction with Article 143(3) of Commission Regulation 1268/2012. In the case of groupings, they must provide the documents and information requested in this paragraph for each individual member thereof and for subcontractors.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: a) statement attesting to overall yearly turnover, realised over the past 3 financial years, together with balance sheets or summaries thereof;
b) statement attesting a yearly turnover related to specific services similar to those of the present procedure, realised over the past 3 financial years.
Minimum level(s) of standards possibly required: a) the average yearly turnover figure for each of the past 3 financial years must not be less than 900 000 EUR;
b) the average yearly turnover figure for each of the past 3 financial years must not be less than 300 000 EUR.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
a) a table listing the principal services provided by the economic operator over the past 3 financial years which were similar to those required, giving details of values, dates and public or private recipients;
b) a UNI-EN-ISO 9001:2008 quality certification system or equivalent, valid at the time of submission of the offer;
c) a table listing qualified personnel available to perform the tendered activities, and related CVs, which should give details as to their technical capacity.
Minimum level(s) of standards possibly required:
a) during the reference period of the past 3 years, at least 4 similar services;
c) a minimum amount of 13 CVs with the profiles indicated in the tendering documentation are required, as follows: 1 CV for profile D1 (to be provided by the group leader), 3 CVs for profile D2, 3 CVs for profile D3, 1 CV for profile D4, 1 CV for profile D5, 2 CVs for profile D6 and 2 CVs for profile D7.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 9.12.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
9.12.2013 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 18.12.2013 - 10:00


JRC Ispra — Building 1 — Room 7.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Maximum 2 persons per tenderer. The request must be sent to the contact point before 13.12.2013, together with a copy of the identity card/passport.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Every 4 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

(a) Any question or request for clarification of the terms published in the present contract notice, or on the information made available on the abovementioned Internet address of the buyer profile must be sent to the contact point address indicated at point I.1 above, by e-mail. All answers to the abovementioned requests of clarification will be made available on the Internet at the following website:

All documents/communications/additional information and instructions on submission of tenders, related to the present procedure, will be likewise available on the abovementioned website. It is therefore the responsibility of the tenderers to check this website on a regular basis to obtain updated information.
b) Please note, in relation to point III.2.3 of this contract notice, that the contract will be for 12 months, renewable up to 3 times, for a maximum total duration of 48 months.
c) Based on Article 134.1(f) of Commission Regulation (EC, Euratom) No 1268/2012 of 29.10.2012 (OJ L 362 of 31.12.2012), the Commission has the faculty to enter into negotiated procedures with the winning tenderer of the present call for tender for services similar to those of the present notice.
d) An information session meeting is envisaged, the details of which are set out in the invitation letter to this procedure.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

General Court
rue du Fort Niedergrünewald
2925 Luxembourg
Telephone: +352 4303-1
Internet address:
Fax: +352 4303-2100

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to his knowledge.
VI.4.3)Service from which information about the lodging of appeals may be obtained

General Court
rue du Fort Niedergrünewald
2925 Luxembourg
Telephone: +352 4303-1
Internet address:
Fax: +352 4303-2100

VI.5)Date of dispatch of this notice: