United Kingdom-Maidstone: School catering services
Section I: Contracting authority
Main address: http://www.mggs.org
Section II: Object
Maidstone Grammar School for Girls — Tender for Catering Services.
The successful tenderer will be required to provide catering services at Maidstone Grammar School for Girls.
Maidstone Grammar School for Girls (MGGS) in Maidstone, Kent, was founded in 1888. It is a selective, foundation school for girls between 11-16, with a mixed Sixth Form. Judged by Ofsted as ‘outstanding’, it enjoys a reputation as one of the finest grammar schools in Kent, fostering academic distinction, intellectual curiosity, creativity and courage in our students. MGGS is committed to encouraging healthy eating and meeting the specific needs of school girls.
Maidstone Grammar School for Girls
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1220 students on roll and 108 teaching and support staff, with a focus on exciting healthy food options to satisfy a wide range of pupil tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for three years in duration from 1.4.2017 — 31.3.2020 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Maidstone Grammar School for Girls the duration of this contract.
The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all catering services within the School, which currently includes morning break, lunch, an option for hospitality and free issue requirements. Free School meals and hospitality will be charged based on consumption and at net food cost.
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract is: -
2015 / 16:
Cash sales: 1 274.80 GBP
Free School Meals: 11 407.60 GBP
Hospitality: 1 329.50 GBP
Total: 14 011.90 GBP
2016 / 17 (year to date):
Cash sales: 5 257.40 GBP
Free School Meals: 763 GBP
Hospitality: 598.10 GBP
Total: 6 618.50 GBP
Maidstone Grammar School for Girls expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The School expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters.
The School believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the School are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Contractor.
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor's tender submission would be welcomed. The School would wish for the Contractor to look at making this investment within the existing dining area.
Please be advised that this contract will be let on a 3 + 2 years basis.
Please be advised that there are currently 8 staff employed to deliver the catering service; there are not current catering staff in the LGPS.
Please be advised that the catering service is currently run in house/ contracted to Independent Catering Ltd.
Please be advised that the School has a minimum requirement for a contractor's employers liability / public liability and professional indemnity insurance of £5 million.
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
Interest in the pre-qualification process should be expressed via email only to firstname.lastname@example.org, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/maidstone_grammar_school_for_girls_catering
The closing date for receipt of the Pre-Qualification Questionnaire is 16.12.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to email@example.com, by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to firstname.lastname@example.org, by the above closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.