Works - 428828-2017

27/10/2017    S207    - - Works - Contract notice - Negotiated procedure 

United Kingdom-Edinburgh: Tramline construction works

2017/S 207-428828

Contract notice – utilities

Works

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
City of Edinburgh Council — Edinburgh Tram Project
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +22 1315293415
E-mail: EdinburghTrams.Procurement@edinburgh.gov.uk
NUTS code: UKM75

Internet address(es):

Main address: www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA29204

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/cityofedinburghcouncil/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/cityofedinburghcouncil/aspx/Home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/cityofedinburghcouncil/aspx/Home
I.6)Main activity
Urban railway, tramway, trolleybus or bus services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Edinburgh Tram York Place to Newhaven Project.

Reference number: CT2353
II.1.2)Main CPV code
45234126
II.1.3)Type of contract
Works
II.1.4)Short description:

The City of Edinburgh Council is seeking to appoint two contractors to deliver the Edinburgh Tram York Place to Newhaven Project under two separate Lots, namely: an Infrastructure and System Contract and a Swept Path Contract.

The full scope of works for each Lot can be found within the Lot description and within the Procurement Information Documents (PID) for each contract which are available for immediate download on https://in-tendhost.co.uk/cityofedinburghcouncil/aspx/Home

Interested contractors must note interest, download and return a completed European Single Procurement Document (ESPD) together with all required supporting documentation as set out in the relevant PID no later than 12:00 on 12.12.2017.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.2)Description
II.2.1)Title:

Infrastructure and Systems Contract

Lot No: 1
II.2.2)Additional CPV code(s)
45234121
45234126
45234127
34941300
II.2.3)Place of performance
NUTS code: UKM75
II.2.4)Description of the procurement:

The City of Edinburgh Council wishes to procure a suitably qualified and experienced Contractor with extensive experience of design and construction of urban light railways in a dense city centre environment. The Contractor must have considerable traffic management experience commensurate with the above.

The Infrastructure and Systems Contract involves the design and construction, systems integration, testing, commissioning and bringing into operationally service the Edinburgh Tram York Place to Newhaven Project, which is envisaged to include, but may not be limited to, the following works:

— Track and civil works, including trackworks, road traffic signalling, roadworks, drainage, signing and marking, stops, substations, structures, pits and conduits, miscellaneous civil works including walls and boundaries and landscaping;

— External elements of the traction power supply system, including overhead conductor system, feeder cables and distribution cabinets, stray current and earthing;

— Auxiliary systems, including but not limited to building services, public lighting, and fire detection systems; and

— Tram communications and control systems.

Please note that the Council currently propose to agree terms with the original supplier for the extension of existing proprietary tram communication and control systems and require each Tenderer to include this supplier in its Tender as a Subcontractor. Should this proposal change at any time, the Council reserve the right to continue with this Pre-qualification process without amendment, or to aend the rules of this Pre-qualification process in which case all Applicants will be advised of the amended rules.

The main works components are likely to include:

— Embedded, slab and ballast track forms of total double track length of 4.6 km;

— Tram stabling area;

— Two substations including civil works, traction power substation equipment, building services and earthing;

— Demolition of York Place tram stop;

— 8 new tram stops;

— Overhead line equipment (OLE) including poles and building fixings, and associated feeder cables and distribution cabinets;

— Cable duct infrastructure;

— Bridge works;

— Tie-in of track, OCS and systems with existing operating line at York Place;

— Drainage, including track and road drainage and tram stop drainage;

— Roadworks and paving works;

— Tram communication and control systems (via the Council's nominated Subcontractor) including tram signalling, points and points indicators, automatic vehicle location systems, central control system, fixed equipment and power supply SCADA, passenger information systems, public address system, closed circuit TV, timing, radio transmission, cable transmission network, telephone system and emergency telephone system;

— Traffic control at traffic signalised junctions;

— Driver facilities buildings;

— Public realm spaces at Ocean Terminal and Elm Row including reinstatement of ancient monuments, signage, and fountains

— Other civil works, including the rehabilitation of the Constitution Street wall and retaining walls;

— Accommodation works, including reconfiguration of car park; and

— Diversion of utilities and resolution of archaeology which are outside the scope of the Swept Path Contract.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 90 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Council reserves the right to extend this Contract to cover any future to the Edinburgh Tram Network providing the extension is awarded within a 10 year period and does not exceed a 250 000 000 GBP value. The opportunity to extend this Contract will be at the Council's discretion.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

Please see the relevant Procurement Information Document and ESPD for full information on the selection process.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Swept Path Contract

Lot No: 2
II.2.2)Additional CPV code(s)
65000000
45233142
71322000
45200000
II.2.3)Place of performance
NUTS code: UKM75
II.2.4)Description of the procurement:

The City of Edinburgh Council wishes to procure a suitably qualified and experienced Contractor with extensive experience of design and construction of utility diversions and archaeology resolution in a dense city centre environment. The Contractor must have considerable traffic management experience commensurate with the above.

The scope of the Swept Path Contract is to clear the tram route of all below ground utilities and obstructions, including archaeology, either by means of diversion or removal. The parameters of the area to be cleared shall be defined by the Contractor awarded the Infrastructure and System Contract (Lot 1), however this is likely to include space proofing for the tram trackslab, ducting and the installation of Scottish Water connection manholes.

The Swept Path Contract shall be carried out in advance of, but coordinated with, the Infrastructure and System Contract.

The main elements of the works to be carried out by the Swept Path Contractor are:

— Coordination of the utility diversion or removal design and removal of below ground conflicts with the track parameters provided by the Infrastructure and Systems Contractor;

— Design of all utility diversions required to achieve the swept path;

— Liaising and reaching agreement with all utility companies and third parties as required on utility designs;

— Procurement and management of a specialist archaeology subcontractor to manage and carry out works at specific locations of interest along the route; and

— Excavation of a ‘zone’ to defined parameters provided by the Infrastructure and System Contractor to accommodate the tram works along the route allowing all relevant utilities, obstructions and archaeology to be identified, removed and/or diverted accordingly to achieve the swept path.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 25 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

Please see the relevant Procurement Information Document and ESPD for full information on the selection process.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please see the relevant Procurement Information Document and ESPD for full information.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

Please see the relevant Procurement Information Document and ESPD for full information.

III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Council is considering the option of applying a Project Bank Account to this Contract for Lots 1 and 2. More information will be provided to Bidders who are short listed if required.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per Contract Documents.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As per Contract Documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/12/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 19/02/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Interested Applicants can download the ESPD and Procurement Information Document immediately by noting interest on https://in-tendhost.co.uk/cityofedinburghcouncil/aspx/Home

The Council reserves the right to novate this procurement process or the Contract to any other Public Body providing the scope and information contained within the contract documents remains valid.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Council aims to maximise the social, economic and environmental benefits from its procurement (known as ‘Community Benefits’) by incorporating Community Benefit clauses within its contracts. These benefits are delivered by suppliers in addition to meeting the core requirements of the contract.

1.19 The Council's Sustainable Procurement Policy commits the Council to pursuing Community Benefits through its procurement. This commitment is underpinned by national legislation (Local Government in Scotland Act 2003, the Procurement Reform (Scotland) Act 2014 and European procurement directives.

Types of community benefits which the Council would like to include within this contract may include, but are not limited to:

— targeted recruitment and training e.g. jobs, training, work experience, job shadowing opportunities, apprenticeships for young persons and unemployed individuals;

— supported employment for people with disabilities or other disadvantaged groups;

— promotion of job opportunities through local agencies;

— training for existing workforce;

— mentoring — suppliers offering support and guidance to local organisations and individuals;

— suppliers using community venues and other community services;

— promotion of certain supply chain subcontractors (Small to Medium Enterprises, social enterprises, supported businesses, Third Sector Organisations);

— the staff of suppliers undertaking volunteering within communities;

— community enhancement — resources provided for community facilities (e.g. playgrounds, habitat enhancements, environmental improvements) and initiatives (e.g. energy efficiency);

— outreach and education opportunities within the community to those associated with or impacted by the types of service provided e.g. promoting careers in construction;

— sponsorship of local organisations;

— community consultation, engagement and strengthening of community relations;

— equal opportunities in terms of the supplier's staffing and access to services.

(SC Ref:515648).

VI.4)Procedures for review
VI.4.1)Review body
City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +22 1315293415

Internet address:www.edinburgh.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

A tenderer that suffers loss as a result of a breach of duty under the Regulations may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
25/10/2017