Services - 439405-2014

This notice has been cancelled by: 288892-2015
24/12/2014    S248    - - Services - Contract notice - Open procedure 

United Kingdom-Fulbourn: Business services: law, marketing, consulting, recruitment, printing and security

2014/S 248-439405

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East of England NHS Collaborative Hub
Victoria House
For the attention of: Drew Clare
CB21 5XB Fulbourn
United Kingdom
Telephone: +44 7960944032
E-mail: clare.drew@eoecph.nhs.uk
Fax: +44 1223597607

Internet address(es):

General address of the contracting authority: www.eoecph.nhs.uk

Electronic submission of tenders and requests to participate: http://www.eoecph.nhs.uk/Suppliers.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS London Procurement Partnership
200 Great Dover St
SE1 4YB London
United Kingdom

NHS Commercial Solutions
Atrium House, Curtis Road
RH4 1XA Dorking
United Kingdom

North of England Collaborative Procurement Partnership
Don Valley House, Saville Street East
S4 7UQ Sheffield
United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Independent Auditing of Agency Staffing Suppliers.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: The EOECPH is a member of the NHS Collaborative Procurement Partnership (NHSCPP), a partnership with three other major NHS commissioning and procurement support organisations; NHS North of England Commercial Procurement Collaborative (NOECPC), NHS Commercial Solutions (NHS CS) and NHS London Procurement Partnership (LPP).
On behalf of the NHS Collaborative Procurement Partnership, EOECPH, as the lead organisation for this procurement wishes to establish a Public Services Contract for the independent auditing of agency staffing suppliers.
This is a national contract and the appointed supplier(s) will be expected as such to travel nationally to Agency Staffing Supplier locations as and when required.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 500 000 GBP
II.1.5)Short description of the contract or purchase(s)
On behalf of the NHS Collaborative Procurement Partnership, EOECPH, as the lead organisation for this procurement wishes to establish a Public Services Contract for the independent auditing of agency staffing suppliers.
The role of the contract provider is to provide an independent, objective assurance and consulting activity that is designed to add value and improve NHS Collaborative Procurement Partnership's operations in relation to identified agency supplier frameworks. The contract provider will provide audit services on current call off agency framework agreements in addition to future new tender processes and subsequent agency framework agreements.
The Contract will be awarded for 2 years with an option to extend twice for periods of up to 12 months each. The Contract will be awarded to one (1) provider against each of the below listed lots:
Lot 1. Audit of Agency Staffing Suppliers within the context of a new Procurement Process.
Lot 2. Audit of Agency Staffing Suppliers appointed to existing framework agreements with reference to Recruitment Placement and Framework Compliance.
II.1.6)Common procurement vocabulary (CPV)

79000000, 79200000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Contract will be awarded for 2 years with an option to extend twice for periods of up to 12 months each. The Contract will be awarded to one (1) provider against each of the below listed lots:
Lot 1. Audit of Agency Staffing Suppliers within the context of a new Procurement Process.
Lot 2. Audit of Agency Staffing Suppliers appointed to existing framework agreements with reference to Recruitment Placement and Framework Compliance.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Audit of Agency Staffing Suppliers within the context of a new Procurement Process
1)Short description
It is most likely at certain points over the contract period the NHS CPP will initiate procurement processes to establish new framework agreements for the supply of agency staff (temporary and/or permanent). The verification of Agency Staffing bidders' policies and procedures is an important and key activity within this process to ensure bidders have sound and robust internal practices to conduct the delivery of their services.
The appointed supplier of this Lot will be required to undertake process audits of Agency Staffing Bidders on-site at their business address to inspect their policies and processes and provide a written summary of the audit which will be used as part of a procurement evaluation process.
2)Common procurement vocabulary (CPV)

79000000, 79200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Audit of Agency Staffing Suppliers appointed to existing framework agreements with reference to Recruitment Placement & Framework Compliance
1)Short description
The file and compliance audit of external providers of temporary and/or permanent staff to the NHS is an important part of the process of accountability for quality of care to patients. It contributes to the stewardship of public funding and within the NHS it plays a vital role in assuring patients are cared for by staff who have been recruited in line with national recruitment legislation and associated public sector governance.
The file and compliance audit requirement is characterised by two distinct elements:
1. Recruitment placement compliance of a worker.
2. Compliance with the relevant Agency Framework Agreement by which the worker has been supplied under.
The appointed supplier of this Lot will be required to undertake file audits of Agency Staffing Suppliers on-site at their business address and simultaneously audit both Elements 1 and 2.
2)Common procurement vocabulary (CPV)

79000000, 79200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As detailed in the ITT documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the ITT documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As detailed in the ITT documentation.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://eoecph.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click 'continue' — Enter your correct business and user details — Note the user-name you chose and click 'Save' when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the 'Express Interest' button at the top of the page. —This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender —Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) —You can now use the ‘Messages' function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT —There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT documentation.
Minimum level(s) of standards possibly required: As detailed in the ITT documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in the ITT documentation.
Minimum level(s) of standards possibly required:
As detailed in the ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2014009NC
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
2.2.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
18.12.2014