United Kingdom-Swansea: Mechanical engineering installation works
Section I: Contracting authority
Main address: http://www.swansea.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
Section II: Object
The Council's intention is to enter into a Framework Agreement with, unless fewer tenders are received.
— 6 Provider/s for Lot 1
— 7 Providers for Lot 2
— 5 Provider/s for Lot 3
— 6 Provider/s for Lot 4
— 5 Provider/s for Lot 5
— 5 Provider/s for Lot 6
— 5 Providers for Lot 7
2. The framework is split into 7 lots
Lot 1 — Heating Installations - Large Commercial
Lot 2 — Heating and DHWS Installation - Light Commercial
Lot 3 — Controls Specialists
Lot 4 — Ventilation and Air Conditioning
Lot 5 — Emergency Repair Works - Light Commercial
Lot 6 — Emergency Repair Works - Large Commercial
Lot 7- Renewable Installations and Repair
Heating and DHWS Installation - Light Commercial
Various Locations in Swansea.
The Council's intention is to enter into a Framework Agreement with, 7 Provider/s for Lot 2 unless fewer tenders are received.
The Framework may be extended for up to a further 24 months.
Ventilation and Air Conditioning
Various buildings in Swansea.
The Council's intention is to enter into a Framework Agreement with 6 Provider/s for Lot 4 unless fewer than this number of tenders are received.
The Framework may be extended for up to an additional 24 months.
The Council's intention is to enter into a Framework Agreement with,5 Provider/s for Lot 3, unless fewer tenders are received.
The Framework may be extended for up to 24 months.
Emergency Repair Works - Light Commercial
Various locations in Swansea.
The Council's intention is to enter into a Framework Agreement with 5 Provider/s for Lot 5, unless fewer tenders are received.
The framework may be extended up to 24 months.
Emergency Repair Works - Large Commercial
The Council's intention is to enter into a Framework Agreement with 5 Provider/s for Lot 6, unless fewer tenders are received.
The framework may be extended for up to a further 24 months.
Renewable Installations and Repair
The Council's intention is to enter into a Framework Agreement with 5 Providers for Lot 7, unless fewer tenders are received.
The framework may be extended for a up to a further 24 months.
Heating Installations - Large Commercial
The Council's intention is to enter into a Framework Agreement with, 6 Provider/s for Lot 1 unless fewer tenders are received.
Section III: Legal, economic, financial and technical information
See tender documents.
Section IV: Procedure
Section VI: Complementary information
Six to 12 months prior to conclusion of contracts.
1. Register your company on the eTenderWales portal
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the ‘Suppliers register here’ link.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an e-mail with your unique passwor
— Agree to the terms and conditions and click ‘continue’.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the ‘ITTs Open to All Suppliers’ link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.
— This will move the ITT into your ‘My ITTs’ page
— Click on the ITT code. You can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.
3. Responding to the invitation to tender:
— You can now choose to ‘Reply’ or ‘Reject’
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help.
Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=72041
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The City and County of Swansea has developed an initiative, ‘Beyond Bricks and Mortar’, as a means of tackling poverty and promoting inclusion, and has been developed to create an impact on deprivation by addressing the need for more training and job placement opportunities for the economically inactive and unemployed, leading to longer term sustainable jobs. Contractors are requested to participate in this initiative.
Recruitment and Apprentices
Every vacancy on site is to be notified to the Beyond Bricks and Mortar Team (BB&M) at least 7 working days prior to any recruitment process being commenced and candidates identified by BB&M are to have equality of opportunity in the selection process. Beyond Bricks and Mortar can also assist in filling vacancies outside of the contract and any filled in this way will be credited as a community benefit output.
Any apprentices required by the company should be sourced through Beyond Bricks and Mortar and will be credited as a community benefit output.
The company can make use of the shared apprenticeship scheme, Cyfle, through Beyond Bricks and Mortar and will be credited as a community benefit output.
Unwaged Work Experience
The contractor may be requested to undertake unwaged work experience opportunities as part of this contract. For contracts over 80 000 GBP contractors will be required to undertake 8 weeks work experience.
Beyond Bricks and Mortar Team (BB&M) based at Civic Centre, Oystermouth Rd, Swansea SA1 3SN:
Sue Woodward firstname.lastname@example.org
Clair Lewis-Hopkins email@example.com
Helen Beddow Helen.firstname.lastname@example.org
Lee Wyndham email@example.com
Tel: 01792 637243 / 637214
The buyer considers that this contract is suitable for consortia.
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.